1000 Series: School and Community Relations

Public Communications

Reviewed 6/19 1001.1 Board and Community Relations
Reviewed 6/19 1001.2 News and Media Relations
Reviewed 6/19 1001.3 Unmanned Aircrafts/Drones
Reviewed 6/19 1001.3-E Hold Harmless Agreement Regarding Use of Unmanned Aircrafts/Drones
Reviewed 6/19 1001.4 Distribution of Materials
Reviewed 6/19 1001.4-R Administrative Regulations Regarding Distribution of Materials
Revised 6/19 1001.8 Public Examination of District Records

Citizen Advisory Committees

Reviewed 6/19 1002.2 School District-Community Groups

Relations Between School Personnel and the Public

Reviewed 6/19 1003.3 Complaints About School Personnel
Reviewed 6/19 1003.4 School District Volunteers
Revised 6/19 1003.4-R Administrative Regulations Regarding School District Volunteers
Reviewed 6/19 1003.5 Visitors to the Schools

Use of School Facilities

Revised 6/19 1004.1 Community Use of School District Facilities/Sites/Equipment
Revised 6/19 1004.1-R1 Community Use of School Facilities Manual
Revised 6/19 1004.1-R2 Administrative Regulations Regarding Insurance for Employee-Sponsored Activities
Reviewed 6/19 1004.3 Tobacco/Nicotine-Free Environment
Revsed 6/19 1004.4 Use of School Facilities for Private Profit
Reviewed 6/19 1004.5 Gratuities for Use of School Facilities
Revised 6/19 1004.6 Loan of School Equipment
Reviewed 6/19 1004.7 Shared Use of School Equipment

Community Activities Involving Students

Reviewed 6/19 1005.1 Research Requests and Procedures
Reviewed 6/19 1005.3 Public Conduct on School Premises
Reviewed 6/19 1005.4 Fundraising and Student Solicitations
Reviewed 6/19 1005.4-R Administrative Regulations Regarding Fundraising and Student Solicitations
Reviewed 6/19 1005.4-E1 Fundraising Project Request Form
Reviewed 6/19 1005.4-E2 Fundraising Project Summary
Reviewed 6/19 1005.5 Revenue Enhancement, Gifts. and Facility Naming Rights
Reviewed 6/19 1005.5-R Administrative Regulations Regarding Revenue Enhancement, Gifts, and Facility Naming Rights
Reviewed 6/19 1005.6 Transporting Students in Private Vehicles
Reviewed 6/19 1005.6-E Permission Form for Transporting Students in Private Vehicles

1001 - Public Communications

 

 

 

1001.1 - Board and Community Relations

 

 

 

The Board of Directors recognizes the right of the public to information concerning all of its actions and policies and details of its educational and business operations. The board encourages study, discussion, and active participation by all concerned in the promotion of the best possible program of education in the community. It is the practice of the board to seek the advice and assistance of all interested individuals and groups in meeting its educational and financial goals.

The Board of Directors may, from time to time, appoint citizen advisory committees to study matters pertaining to the educational issues of the school district. Such committees shall deal with specific issues as identified by the Board of Directors. Citizen advisory committees appointed by the board are subject to the open meetings law. The term of the committee shall be at the discretion of the board. The sole function of the committee shall be to advise the board on matters for which the committee was convened. Progress on the activities and goals of citizen advisory committees as defined by the board at the outset will be reported to the board on a regular basis.

The superintendent [or designee] may convene administrative committees to review or develop recommendations on issues, practices, programs, or initiatives affecting the educational or operational practices of the district. Committee membership and duration of the committee’s service shall be determined by the superintendent [or designee]. The board shall receive updates on administrative committee work at least annually for a standing committee and periodically for a task-driven committee. Recommendations made by administrative committees to the board are for advisory purposes only.

It is the responsibility of the superintendent to develop administrative regulations for board and administrative committees, as appropriate.


Adopted: 6/70
Reviewed: 3/13; 6/15; 6/19
Revised: 4/14

1001.2 - News and Media Relations

 

 

 

Board of Education: Members of the news media are encouraged and welcome to attend open board meetings. The board president shall be the spokesperson for the board and the superintendent shall be the spokesperson for the district. It shall be the responsibility of the board president and the superintendent to respond to inquiries from the media about the district. Members of the news media seeking information about the district shall direct their inquiries to the superintendent [or designee]. The superintendent [or designee] shall accurately and objectively provide the facts and board's position in response to inquiries from the news media about the district.

Press Releases: The superintendent [or designee] shall determine when a press release about district or board matters will be issued and the format in which it is issued. Press releases shall be accurate and objective with the purpose of creating or maintaining a positive image for the district. Approval of the press release prior to issue is the responsibility of the superintendent [or designee]. Questions about press releases shall be directed to the superintendent [or designee].

Press Conferences and Interviews: The superintendent [or designee] may hold a press conference or respond to a request for an interview with the media on behalf of the district or board. Press conferences and interviews planned or pre-arranged for district or school activities shall include the superintendent [or designee]. It shall be within the discretion of the superintendent to determine whether a press conference or interview will be held to provide a timely response to either a media request or in response to a district issue.

Live Broadcast or Video of School or District Events: Media or individuals may broadcast or video public school or district events, including open board meetings, as long as the process or people do not interfere with or disrupt the school or district event and the broadcast or video does not create an undue burden on adaptation of the building or site to accommodate the request. All copyright requirements and privacy rights must be followed. The superintendent [or designee] shall determine whether the individual or media presence will interfere with or disrupt the school or district event.

The media or individual shall request permission to photograph, video, or broadcast in a specific school or district facility during hours of operation. Media or individual presence in a classroom for the purpose of featuring selected programs or practices may be approved provided that the presence does not disrupt the normal operation of the classroom or service, and the purpose for the broadcast or video is to advance the mission of the district. Requests for photography, video, or broadcasting in school and district facilities shall be made to the communications and media coordinator. Requests may be denied because of insufficient time or reasonableness.

The superintendent is responsible for developing guidelines and procedures for press releases, press conferences, interviews, broadcast and video, and any other requests from media for information about school and district events.


Adopted: 3/00
Reviewed: 4/14; 6/15; 6/19
Revised: 1/13
Legal Reference (Code of Iowa): §§ 21.4, .7; 22; 279.8 (2013)

1001.3 - Unmanned Aircrafts/Drones

 

 

 

The following policy applies to the extent not preempted by federal or state regulatory jurisdiction regarding unmanned aircrafts/drones. For purposes of this policy, the terms “unmanned aircrafts/drones” means aircraft that is operated without the possibility of direct human intervention from within or on the aircraft.

The Linn-Mar Community School District believes in maintaining the safety, security, and privacy of students, employees, and visitors. In keeping with this belief, the use or possession of unmanned aircrafts/drones is prohibited on district property or in the space above the property that can reasonably be considered part of the district’s property.

The superintendent [or designee] may make an exception to this policy in specific cases where the circumstances warrant such exception. In such situations and prior to approval, unmanned aircraft/drone operators shall:

  • Supply proof of insurance meeting liability limits established by the district.
  • Present appropriate registration and authorization issued by the Federal Aviation Administration (FAA).
  • Sign an agreement holding the district harmless from any claims of harm to individuals or damage to property.
  • Meet additional requirements as determined appropriate by the district.

If the unmanned aircrafts/drones are operated as part of the district curriculum, prior to adoption into the curriculum district employees shall work with district administration to ensure the appropriate insurance, registration, and authorizations are in place.

Unmanned aircrafts/drones shall be operated in accordance with Iowa High School Athletic Association and Iowa Girls’ High School Athletic Union policies.

Failure to abide by this policy may result in local, state, and federal penalties, if applicable.


Adopted: 6/16
Reviewed: 6/19
Related Policy (Code #): 602.1; 1001.3-E
Legal Reference (Code of Iowa): §§ 279.8; IHSAA Drone Policy

1001.3-E Hold Harmless Agreement Regarding Use of Unmanned Aircrafts/Drones

 

 

 

Click here to download the Hold Harmless form


I, _____________________________________, understand that my use of an unmanned aircraft/drone on Linn-Mar Community School District property carries with it the potential for certain risks, some of which may not be reasonably foreseeable.

By signing this agreement I agree to release, indemnify, and hold the Linn-Mar CSD harmless from any claims of harm to individuals or damage to property due to the operation of an anmanned aircraft/drone.

I have provided proof of insurance and appropriate registration and authorization by the Federal Aviation Administration (FAA).

  • Insurance policy number: __________________________________
  • FAA registration number: __________________________________
  • Date(s) of aircraft/drone operation: ___________________________

Reason for use of unmanned aircraft/drone: ____________________________________________

Applicant's Signature: __________________________________ Date: ______________________

Printed Name: ____________________________________________________________________

Approved: ______________________ Denied: ______________________

Superintendent's Signature: _____________________________ Date: _______________________


Adopted: 6/16
Reviewed: 6/19
Related Policy (Code #): 602.1; 1001.3
Legal Reference (Code of Iowa): §§ 279.8; IHSAA Drone Policy

1001.4 - Distribution of Materials

 

 

 

The board recognizes that students, employees, parents, or citizens may want to distribute hard copy or electronic materials within the school district that are non-curricular. Non-curricular materials to be distributed must be approved by the superintendent [or designee] and meet certain standards prior to their distribution, including informational or promotional materials for the electronic backpack.

It shall be the responsibility of the superintendent in conjunction with the building principals to develop administrative regulations regarding this policy.


Adopted: 9/98
Reviewed: 11/10; 3/13; 6/19
Revised: 4/14; 6/15
Related Policy (Code #): 1001.4-R
Legal Reference (Code of Iowa): §§ 279.8; 280.22 (2013); US Const Amend I;
Hazelwood SD vs. Kuhlmeier; 484 US 260 (1988); Bethel SD vs Fraser,
478 US 675 (1986); New Jersey vs Des Moines Ind CSD, 393 US 503 (1969);
Bystrom vs Fridley High School, 822 F 2d 747 (8th Cir 1987)

1001.4-R - Administrative Regulations Regarding Distribution of Materials

 

 

 

Section I - Guidelines: Individuals, including students, may have the right to distribute on school premises at reasonable times and places, unofficial materials or petitions which align with the educational goals and strategic plan of the district except materials and expressions which:

  1. Are obscene
  2. Are libelous and slanderous
  3. Contain indecent, vulgar, profane, or lewd language
  4. Advertise any products/services not permitted to minors by law
  5. Constitute insulting or fighting words, the very expression of which injures or harasses other people (e.g., threats of violence, defamation of character or of a person’s race, religion, gender, disability, age, or ethnic origin)
  6. Present a clear and present likelihood that either because of the content or the manner of distribution, will cause a material and substantial disruption of the proper and orderly operation and discipline of the school or school activities and/or will cause the commission of unlawful acts or the violation of lawful school regulations
  7. Promote private businesses without educational relevance
  8. Advance political candidates running for elected national, state, county, or local offices or campaign materials

Section II - Procedures: Anyone wishing to distribute unofficial, written materials must first submit a copy of the materials for approval to the superintendent [or designee] at least seven working days in advance of desired distribution together with the following information:

  1. Name and phone number of the person submitting the request
  2. Dates and times of day of intended display or distribution
  3. Grades of students to whom the display or distribution is intended

Within five working days of submission the superintendent [or designee] will render a decision whether the materials violate the guidelines in section I or the time, place, and manner restrictions in section III of this policy. In the event that permission to distribute the materials is denied, the person submitting the request shall be informed of the reason for the denial.

At every level of the process, the person submitting the request shall have the right to appeal and present the reasons as to why distribution of the materials is appropriate.

Permission to distribute materials does not imply agreement with the contents by the district, administration, board, or the individual reviewing the materials submitted.

Section III - Time, Place, and Manner of Distribution: The distribution of materials is prohibited when it blocks the safe flow of traffic within corridors and entrances of schools or otherwise disrupts school activities. The distribution of unofficial materials shall be limited to a reasonable time, place, and manner as follows:

  1. The materials shall be distributed in a centralized location designated by the administrator which shall not block the safe flow of traffic, corridors, or entrance ways but shall give reasonable access to students.
  2. The distribution of materials shall not interrupt the regular, instructional day.

Section IV - Definitions: These definitions apply to terms used in this policy:

  1. Obscene:
    1. The average person applying contemporary, community standards would find the written materials taken as a whole appeal to the prurient interest of students to whom distribution is requested.
    2. The materials depict or describe conduct, illustrations, sounds, lyrics, actions, pictures, or other modes such as digital or electronic that are patently offensive to prevailing standards in the community.
    3. The materials taken as a whole lack serious literary, artistic, political, or scientific value for minors.
  2. Minor means any person under the age of 18.
  3. Material and substantial disruption of a normal school activity is defined as:
    1. Where the normal school activity is an educational program of the district for which student attendance is compulsory material. Substantial disruption is defined as any disruption which interferes with or impedes the implementation of the program.
    2. Where the normal school activity is voluntary in nature (including without limitation school athletic events, school plays and concerts, and lunch periods) material and substantial disruption may include student rioting, unlawful seizure of property, widespread shouting or boisterous demonstrations, or other similar activities.
    3. In order for expression to be considered disruptive there must exist specific facts upon which the likelihood of disruption can be forecasted including past experiences in school, current events influencing student activities and behavior, and instances of actual or threatened disruption relating to the materials in question.
  4. School activities means any student activities sponsored by the district that includes, by way of example but is not limited to, classroom work, library activities, physical education classes, official assemblies and other similar gatherings, school athletic contests, band concerts, school plays, and in-school lunch periods.
  5. Unofficial written materials includes all written materials except school newspapers, literary magazines, yearbooks, and other publications funded, sponsored, or authorized by the district. Examples include leaflets, brochures, flyers, petitions, placards, and underground newspapers whether written by students or others.
  6. Libelous is a false and unprivileged statement about a specific individual that tends to harm the individual’s reputation or to lower them in the esteem of the community.
  7. Distribution means circulation or dissemination of written materials by means of handing out free copies, selling or offering copies for sale, and accepting donations for copies. Distribution includes displaying written materials in areas of the district which are generally frequented by students.

Section V - Disciplinary Action: Distribution by any students or unofficial, written materials prohibited in section I or in violation of section III of this policy may be halted and students may be subject to discipline including suspension and expulsion. Adult employees may be subject to discipline for distributing unapproved materials. Any other party violating this policy may be requested to leave the district property immediately and, if necessary, local law enforcement officials will be called.

Section VI – Notice of Policy: A copy of this policy shall be published in student handbooks, posted conspicuously in school buildings, and noted on publications as appropriate.


Adopted: 9/98
Reviewed: 3/13; 6/15; 6/19
Revised: 1/13; 4/14
Related Policy (Code#): 1001.4

1001.8 - Public Examination of District Records

 

 

 

Public records of the school district may be viewed by the public during regular business hours of the administration offices between 7:30 AM and 4:00 PM Monday through Friday except for holidays (including school holidays). Persons wishing to view the district’s public records shall contact the communications office to make arrangements for viewing as soon as practical, depending on the nature of the request. Persons requesting copies of public records may make the request in writing, by phone, or electronically. The district may require pre-payment of costs prior to copying and mailing.

Persons requesting copies will be assessed a fee for the copies (10¢ per side/20¢ per sheet) and for the time needed by the employee to collect the requested information. Expenses shall include the actual cost, per hour, of employee time and any legal fees associated with review and/or retraction of records as allowed by Iowa Code Section 22.3(2). In making a determination for charges a series of requests from one person or organization in a 30-day period, or a series of requests from persons in a single organization, may be aggregated. For any other materials, cost will be assessed based on the individual request. Payment is due prior to the receipt of information. Printing of materials for the public at the expense of the district will only occur when the event is sponsored by the school district.

Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include but are not limited to the following:

  • Security procedures
  • Emergency preparedness procedures
  • Emergency response protocols
  • Evacuation procedures
  • Security codes and passwords
  • Security and emergency plans
  • Information contained in records that if disclosed would significantly increase the vulnerability of critical, physical systems or infrastructure

It is the responsibility of the board secretary to maintain accurate and current records of the school district. It is the responsibility of the communications office to respond in a timely manner to requests for viewing and receiving public information of the school district.


Adopted: 3/00
Reviewed: 4/14; 6/15
Revised: 3/13; 6/19
Related Policy (Code #): 505.6; 505.6-R; 505.6-E2-E7
Legal Reference (Code of Iowa): §§ 21.4, .22; 291.6 (2013)

1002 - Citizens Advisory Committees

 

 

 

 

1002.2 - School District Community Groups

 

 

 

The board values the participation and support of school district community groups, including but not limited to the Booster Club and parent-teacher organizations, which strive for the betterment of the district and the education program. The board shall work closely with these groups.

Prior to any purchase of or fundraising for the purchase of goods or services for the district, the group shall confer with the superintendent [or designee] to assist the group in purchasing goods or services to meet the district’s needs.

Funds raised by these groups for the district shall not be kept as part of the accounts of the school district. However, any school-related fundraising group must have a federal identification number for tax filing purposes.

It shall be the responsibility of the building principal to be the liaison with the school district community groups affiliated with their attendance center and the superintendent [or designee].


Adopted: 6/70
Reviewed: 4/14; 6/15; 6/19
Revised: 3/13
Legal Reference (Code of Iowa): §§ 279.8 (2013)

1003 - Relations Between School Personnel and the Public

 

 

 

1003.3 - Complaints about School Personnel

 

 

 

Whenever there is a complaint about the action of an employee, the individual should first be directed to consult with the affected employee concerning the complaint.

Next, the individual may give information to the employee’s immediate supervisor.

If the matter is not resolved, the appeal process will follow this order:

  1. Other supervisors or administrators in the line of responsibility
  2. The superintendent of schools
  3. The Board of Directors

The Board of Directors shall strongly encourage citizens to follow this chain of appeal.

No appeal will be heard by the Board of Directors and no charges against the employee will be investigated or acted upon by the board unless they are reduced to writing, signed by the party bringing them, and presented to the board through the superintendent.

The board will not hear or discuss confidential student or personnel complaints in open session.


Adopted: 6/70
Reviewed: 3/13; 4/14; 6/15; 6/19
Revised: 11/10

1003.4 - School District Volunteers

 

 

 

The Board of Directors encourages the use of community resources and citizens to assist in furthering the educational program of the school system. One of the greatest resources available may be found in the citizens of the community who have special knowledge and particular talents to contribute to the educational program. The board may allow volunteers to serve the schools on a regular basis. Volunteers, when in contact with students, are required to serve in public areas of the school.

Recruitment, training, utilization, and the maintenance of records for the purposes of insurance coverage and/or recognition of school district volunteers is the responsibility of the superintendent [or designee].

It shall be the responsibility of the superintendent [and designee] to develop the administrative regulations.


Adopted: 6/70
Reviewed: 3/13; 4/14; 6/15; 6/19
Revised: 10/08
Related Policy (Code #): 279.8; 670 (2013)

1003.4-R - Administrative Regulations Regarding School District Volunteers

 

 

 

The Board of Directors recognizes the important contributions that volunteers provide in assisting educational programs of the school system. For consistency, equity, and safety the following regulations shall frame the integration of volunteers and community resources in the Linn-Mar schools.

  1. Community members volunteering their time will follow employee guidelines in regard to conduct and appearance as described in board policy 403.21. As a role model for students, the board expects appropriate dress, conduct, and respect to maintain an atmosphere that enhances student educational processes.
  2. Community members serving as school volunteer coordinators are provided access to district email accounts and shall not use the information for profit, personal, or professional gain and shall not share the information without prior consent of the superintendent [or designee]. The purpose of this access is to provide continuity for the volunteer program as volunteers assume and/or leave the position of school volunteer coordinator.
  3. Information about students and staff that is obtained while visiting district schools or through volunteer responsibilities shall remain confidential.

To become an active volunteer for the Linn-Mar Community School District the following items must be completed prior to volunteering:

  1. Submit a volunteer application and volunteer disclosure statement
  2. Background screening performed by the Community Relations office
  3. Photo taken by the Community Relations office
  4. In-person meeting with the Community Relations Coordinator
  5. Once approved, submit a volunteer disclosure statement on an annual basis

Adopted: 10/08
Reviewed: 3/13; 6/15
Revised: 4/14; 6/19

1003.5 - Visitors to the Schools

 

 

 

The board welcomes the interest of parents and other members of the community and invites them to visit the school buildings and sites. Visitors, which includes persons other than employees or students, must check in at the school office upon arrival. Visitors will be issued a visitor’s badge that must be visible at all times.

Persons who wish to visit a classroom while school is in session shall request approval from the principal prior to the visit so appropriate arrangements can be made and so classroom disruption can be minimized. Teachers and other employees shall not take time from their duties to discuss matters with visitors. However, should a visitor wish to discuss a topic with teachers or other employees, appointments, phone calls, or emails may be used to answer questions.

Visitors shall conduct themselves in a manner fitting to their age level and maturity and with mutual respect and consideration for the rights of others while attending school events. Visitors are required to follow board policies and administrative rules and regulations while in buildings and on the school campus. Visitors failing to conduct themselves accordingly may be asked to leave the premises. 

Supervision of Visitors

It shall be the responsibility of employees to report inappropriate conduct. It shall be the responsibility of the superintendent [or designee] and principals to take the action necessary to cease inappropriate conduct. If the superintendent or principals are not available, a district employee shall act to cease the inappropriate conduct. If the visitor continues the inappropriate conduct, the school employee has the authority to request aid from local law enforcement.


Adopted: 11/73
Reviewed: 11/10; 4/14; 6/15; 6/19
Revised: 3/13
Related Policy (Code #): 1005.3
Legal Reference (Code of Iowa): §§ 279.8; 716.7 (2013)

1004 - Use of School Facilities

 

 

 

1004.1 - Community Use of School District Facilities/Sites/Equipment

 

 

 

The Linn-Mar Community School District facilities are owned, maintained, and supported by the public. The Board of Education actively seeks to respond to the educational, recreational, and cultural needs of its community through the total resources of the community schools. The use of school facilities as centers for community participation should be encouraged whenever those activities are beneficial to the community at large. However, all school facilities have been primarily erected and maintained for the use of the students of the Linn-Mar Community School District and shall not be used for any other purpose that will conflict with that use.

The facilities of the school district may be made available for use by certain local, social, civic, or service organizations when the use does not conflict with the education program or school-related activities, with due consideration given to the conservation of energy and district expenses. Users of district facilities must comply with all federal, state, and municipal equal opportunity laws, regulations prohibiting discrimination, and school board policies. The board reserves the right to deny use of district facilities to any group. The use of school facilities for religious services is intended only as a temporary rental service. Approval for building use shall be for one year in length maximum, with annual application. Only indoor sports will be provided indoor facility space for practices. Facilities may not be used for private parties, social events, celebrations, or similar exclusive use. Activities in the school facilities shall be supervised by an employee of the district or an adult group representative unless prior arrangements are made with the superintendent [or designee]. Activities may begin as early as 6:00 AM and must end no later than 10:00 PM. It shall be within the discretion of the superintendent to allow use of district facilities on Sundays.

Organizations, individuals, and other entities who wish to use school district facilities must apply through the district website. It shall be the responsibility of the chief financial/operating officer [or designee] to determine whether the school district facility requested is available and whether the request for use meets board policy and administrative regulations. It shall be the responsibility of the chief financial/operating officer [or designee] to approve request forms, obtain proof of insurance, and prepare the contract for use of school district property.

The Linn-Mar Booster Club will have the first right of concessions at any non-school sponsored event open to the public.

It shall be the responsibility of the superintendent [or designee] to develop a fee schedule for the board’s approval and to develop administrative regulations regarding this policy.


Adopted: 4/71
Reviewed: 1/11; 4/14; 6/15
Revised: 1/11; 3/13; 6/19
Related Policy (Code#): 1004.1-R1; 1004.1-R2; 1004.4
Legal Reference (Code of Iowa): §§ 276; 278.1(4); 279.8; 297.9-11; 123.46 (2013)

1004.1-R1 - Community Use of School Facilities Manual

1004.1-R2 - Administrative Regulations Regarding Insurance for Employee-Sponsored Activities

 

 

 

When employees wish to sponsor classes, camps, clinics, leagues, or other activities that involve Linn-Mar students or patrons as a majority of the participants, that are complementary to the district's curricular offerings, co/extra-curricular offerings, or philosophy, and are requesting to use Linn-Mar facilities or equipment without rental costs the following process shall be followed:

  1. The sponsors are to submit a completed facilities request form and obtain approval from the office of the chief financial/operating officer at least two weeks preceding solicitation of participant registration for the event.
  2. If the event is a fundraiser all administrative regulations of board Policy 1005.4, Fundraising/Student Solicitations, must be followed.
  3. A preliminary report must be filed by the sponsors with and approved by, the chief financial/operating officer at least two weeks preceding issuance of registration forms for the event. The report shall include: 1) a statement of the purpose of the event, 2) an outline of activities planned, 3) a list of Linn-Mar facilities/equipment to be used, 4) anticipated enrollment, 5) participant fees to be charged, 6) anticipated other income and donations, 7) expected expenses, and 8) a list of staff to be employed and their compensation. The chief financial/operating officer may require adjustments in the report prior to approval.
  4. When items #1 and #2 (refer above) are completed, the chief financial/operating officer will notify the local representative of the district's insurance carrier that the district has sanctioned the activity and request that the sponsors and participants be included under the protection of the district's insurance coverage.
  5. If participants are charged a fee by the sponsors, $1.00/participant may be charged to the sponsors by the district to partially offset district expenses. There will be no fee charged by the district if no fee is charged to participants. Payment is due with the filing of the final report.
  6. An accurate final report showing all pertinent information will be filed with the chief financial/operating officer within two weeks of the completion of the event. Failure to file a report within this timeline may result in loss of rent-free access to Linn-Mar facilities/equipment for future events. The report will include a list of participants, a list of employees, total fee income, donation income (cash/goods/services), a list of expenses, a list of compensation, and any other information requested.

Adopted: 4/91
Reviewed: 3/13; 6/15
Revised: 1/11; 4/14; 6/19
Related Policy (Code#): 1004.1; 1004.1-R1; 1004.4

1004.3 - Tobacco/Nicotine-Free Environment

 

 

 

District facilities and grounds, including school vehicles, are off limits for tobacco or nicotine use including the use of look-a-likes where the original would include tobacco or nicotine. This requirement extends to students, employees, and visitors.

This policy applies at all times including school sponsored and non-school sponsored events. Persons failing to abide by this request are required to extinguish their smoking materials, dispose of the tobacco, nicotine, or other product or leave the district premises immediately.

It is the responsibility of the administration to enforce this policy.


Adopted: 4/14
Reviewed: 6/15; 6/19
Related Policy (Code #): 403.4; 403.5; 502.3
Legal Reference (Code of Iowa): Goals 2000: Education America Act Pub L No 103-227,
108 Stat 125 (1994); House File 2212, Iowa General Assembly (2008); §§ 142D; 279.8-9; 297 (2013)

1004.4 - Use of School Facilities for Private Profit

 

 

 

Under circumstances deemed appropriate and acceptable by the Board of Education, certain school facilities may be rented and used for private profit. Guiding principles for judging acceptability will be good taste, community welfare, availability of facilities, etc.

School functions will receive priority when scheduling events.

The administrative regulations included in Policy 1004.1, 1004.1-R1, and 1004.1-R2 will apply to the use of school facilities.


Adopted: 6/70
Reviewed: 3/13; 4/14; 6/15
Revised: 3/00; 6/19
Related Policy (Code#): 1004.1; 1004.1-R1; 1004-1.R2; 1004.3, .5-7

1004.5 - Gratuities for Use of School Facilities

 

 

 

No gratuities shall be paid to school personnel by organizations using the facilities.

The cost of service personnel furnished by the school will be assessed to the party or parties engaging the use of the facilities. Such costs will be in line with the school’s normal operating costs and will be administered in keeping with the general policies governing the use of school facilities.


Adopted: 6/70
Reviewed: 3/13; 4/14; 6/15; 6/19
Related Policy (Code#): 1004.1; 1004.1-R1; 1004.1-R2

1004.6 - Loan of School Equipment

 

 

 

District equipment shall not be loaned outside of the district’s facilities for non-district purposes, including any use for private purposes and personal gain. Exceptions based on special circumstances (e.g. partnerships, formal/informal agreements that serve the district, etc.) may be granted by the superintendent [or designee]. Where a cost is involved, the organization using the equipment shall pay rent and any replacement costs for school property.

In the event that educational equipment is used by organizations within the schools, appropriate school personnel shall operate or supervise the use of such educational equipment. Where a cost is involved, the organization using the equipment shall pay rent and any replacement costs for school property.

Only properly trained and authorized employees may use maintenance equipment, vehicles, tools, and the like as this equipment relates to job assignments and responsibilities.


Adopted: 6/70
Reviewed: 3/13; 6/15
Revised: 4/14; 6/19
Related Policy (Code#): 1004.1; 1004.1-R1; 1004.1-R2; 1004.3-7 

1004.7 - Shared Use of School Equipment

 

 

 

To encourage efficient use of tax payer dollars, the Board of Education supports the shared use of specialized school equipment between the Linn-Mar Community School District and other school districts, municipalities, and other government entities on a seasonal or occasional basis.

Details of such sharing arrangements will be described in 28E agreements between the involved entities and will be reviewed annually.


Adopted: 6/05
Reviewed: 3/13; 4/14; 6/15; 6/19
Revised: 10/08
Related Policy (Code#): 1004.6

1005 - Community Activites Involving Students

 

 

 

1005.1 - Research Requests and Procedures

 

 

 

It shall be the policy of The Linn-Mar Community School District to encourage and participate in evidence based or empirical research and experimentation opportunities or projects for the development and improvement of day-to-day educational practices or to contribute to the body of research for the field of education

Research Project Requests:

Requests for research projects from agencies or individuals outside the district or from staff members within the district shall be submitted to the superintendent [or designee]. Permission or denial to conduct such studies will be granted by the superintendent [or designee]. In exercising this discretion, the board encourages the superintendent [or designee] to inquire into and examine the motivations of the researcher performing the study to ensure that the study furthers legitimate educational research. The superintendent [or designee] is therefore authorized to review prior research by the potential researcher and conduct any review of the credentials of said researcher deemed necessary to assist in this determination. An application in writing for research approval is to be made at least 60 days prior to the requested date for initiating the study. Approval granted by the superintendent [or designee] is conditional pending the advice and input of the building principal responsible for the students and/or records proposed to be part of the research. The superintendent [or designee] retains the right to rescind the conditional approval at any time.

The following criteria shall be used in considering each request:

  1. The privacy and dignity of all individuals (i.e., students, teachers, principal, or parents) must be assured in any study. The research respects the privacy, informed consent, and due process rights of students and employees. Procedures for maintaining confidentiality of students and staff are required. The district requires each researcher to obtain appropriate informed consent from students and/or their parents or guardians. Informing researchers of the ethical and legal requirements for obtaining informed consent of participants in action research is the responsibility of the cooperating college or university.
  2. Each project must comply with federal and state laws. The study must not be detrimental, either physically or psychologically, to any of the participants. The proposal must contain full disclosure of the treatment to which the participants will be subjected. Approval of parents/guardians of students under the age of 18 or of students 18 or older is necessary when required by federal or state law.
  3. In any research project that originates outside the district, the participation of licensed, classified, administrative employees and students shall be voluntary. In studies initiated at the district, full staff participation may be necessary and cooperation of all district personnel may be required. Teachers shall be encouraged to participate in research and experimentation in the interests of the development and improvement of education. No district professional employee, including district administrators, shall conduct educational research studies involving district students or conduct a survey involving district students outside the scope of their employment without the prior consent of the superintendent [or designee]. If a teacher plans to engage in a research project for use in classroom instruction, details shall be made known to and approved by the building principal. If such a study results in materials which would be useful to other teachers, it is recommended that it be made available for distribution throughout the district.
  4. Research must have direct application to the educational program or decision-making process of the district. The researcher agrees to provide the district with a copy of the completed research. The district reserves the right to use research findings for programmatic revision/decision-making as appropriate. The researcher will receive appropriate acknowledgment when their findings are used or cited.
  5. The research does not interfere with the educational program of the district. A balance will be maintained to assure that individuals (students or teachers) participate in a limited number of studies in any given year. Research must minimize disruption to district, school, and classroom operations.
  6. All communication with parents/guardians and/or students must have the prior review and approval by the building principal before such communication is initiated.
  7. All parties conducting research in the district are to assume responsibility for making themselves available to answer questions from district personnel regarding the research proposed and data to be collected.

Student Surveys Conducted by the District:

General Procedures: From time to time the district may administer surveys to students in the course of developing and evaluating programs and services offered in the schools. The school building will comply with applicable laws and regulations concerning the administration of surveys and the use of personal information about students for marketing purposes as outlined in this policy. If prior notice and written parent/guardian consent or the written consent of emancipated students or students over 18 years of age is absent, then students will not be required to submit to the survey, analysis, or evaluation that reveals information concerning:

  • Political affiliations or beliefs of the student or the student's parents/guardians
  • Mental or psychological problems of the student or the student's family
  • Sexual behaviors or attitudes
  • Illegal, anti-social, self-incriminating, or demeaning behaviors
  • Critical appraisals of other individuals with whom respondents have close family relationships
  • Legally recognized privileged or analogous relationships such as those of lawyers, physicians, and ministers
  • Religious practices, affiliations, or beliefs of the student or the student's parents/guardians
  • Income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program)

Notice to Parents Regarding Surveys: A copy of this policy, or a summary of this policy, will be included in the student handbook for each building.

Procedure for Inspection of Surveys and Related Materials: Parents/guardians have the right to review any survey, teacher's manual, film, tape, or other supplementary material which will be used in connection with any survey created by a third party before it is distributed or administered to students.

Parents/guardians may request to inspect surveys or related instructional materials by submitting a request in writing to the superintendent [or designee] within 10 days of receiving notice that a survey is to be administered. The superintendent [or designee] shall make arrangements for the parent/guardian to inspect the survey and/or materials within a reasonable time prior to the scheduled date of the survey.

The district does not collect, use, or disseminate personal information about students for marketing or commercial purposes.

The superintendent [or designee] shall be responsible for ensuring that appropriate measures are taken to ensure that student privacy is protected when surveys are administered or personal information about students is collected, disclosed, or used for marketing purposes. The district will use the procedures to safeguard the confidentiality of student education records under applicable laws.

Students over 18 and/or Emancipated Students: In the case of emancipated students or students over the age of 18, the parent’s/guardian’s rights described in this policy transfer to the student.

 


Adopted: 3/12
Reviewed: 3/13; 4/14; 6/15; 6/19

1005.3 - Public Conduct on School Premises

 

 

 

The board expects that students, employees, and visitors will treat each other with respect, engage in responsible behavior, exercise self-discipline, and model fairness, equity, and respect. Individuals violating this policy will be subject to discipline. Students will be disciplined consistent with the student conduct policies. Employees will be disciplined consistent with employee discipline policies and laws. Others will be subject to discipline according to this policy.

Individuals are permitted to attend school-sponsored or approved activities or visit school premises only as guests of the school district and, as a condition, they must comply with the district’s rules and policies. Individuals will not be allowed to interfere with or disrupt the education program or activity. Visitors, like the participants, are expected to display mature responsible behavior. Failure of individuals to do so is not only disruptive but embarrassing to the students, the school district, and the entire community.

To protect the rights of students to participate in the education program or activities without fear of interference or disruption and to permit the school officials, employees, and activity sponsors and officials to perform their duties without interference or disruption, the following provisions are in effect:

  1. Abusive, verbal, or physical conduct of individuals directed at students, school officials, employees, officials, and activity sponsors of sponsored or approved activities or at other individuals will not be tolerated.
  2. Verbal or physical conduct of individuals that interferes with the performance of students, school officials, employees, officials, and activity sponsors of sponsored or approved activities will not be tolerated.
  3. The use of vulgar, obscene, or demeaning expressions directed at students, school officials, employees, officials, and activity sponsors of sponsored or approved activities participating in a sponsored or approved activity or at other individuals will not be tolerated.

If an individual becomes physically or verbally abusive, uses vulgar, obscene, demeaning expressions, or in any way interrupts an activity the individual may be removed from the premises by the official in charge if the disruptive individual does not leave on request. Law enforcement may be contacted for assistance. The superintendent [or designee] may recommend the exclusion of the individual at future sponsored or approved activities or from school facilities.

If an individual has been notified of exclusion and thereafter tries to enter a school building or facility or attends a sponsored or approved activity, the individual will be advised that their attendance will result in prosecution. The school district may obtain a court order for permanent exclusion from the school building or facility or from future school-sponsored or approved activities. For the purpose of this policy, facility includes all buildings, grounds, and outdoor facilities which are considered district property or on which district business is conducted.


Adopted: 12/99
Reviewed: 3/13; 4/14; 6/15; 6/19
Revised: 2/08
Related Policy (Code #): 502.1
Legal Reference (Code of Iowa): §§ 279.8, .66; 716.7 (2013)

1005.4 - Fundraising and Student Solicitations

 

 

 

The board forbids the use of the schools in any manner for the promotion of services or products by businesses or organizations operated for profit unless authorized by the board or the administration.

No activity shall be permitted if it demands students, teachers, or administrators to use their time to assist in promoting a campaign (financial, educational, charitable, or otherwise) unless the activity is in accord with the vision and mission of the district as reviewed by the superintendent [or designee]. 

Guidelines to be followed are:

  1. The use of students, district’s name, or district buildings and sites for advertising or promoting products and/or services of entities and organizations operating for a profit shall be disallowed. Nonprofit entities and organizations may be allowed to use students, the district’s name, or its buildings and sites if the purpose is educationally related and prior approval from the superintendent [or designee] has been obtained.
  2. Participation by students in charitable activities is considered to be a desirable part of their total education. However, as a matter of basic policy the board authorizes the administration to determine the nature and extent of such activity during school hours.
  3. All district fundraising projects will be governed by the Policy 1005.4-R, Administrative Regulations Regarding Fundraising and Student Solicitations.

Adopted: 12/96
Reviewed: 4/14; 6/15; 6/19
Revised: 3/12; 3/13
Legal Reference (Code of Iowa): 279.8 (2013)

1005.4-R - Administrative Regulations Regarding Fundraising and Student Solicitations

 

 

 

The Linn-Mar Board of Education appreciates school and community efforts of engaging in fundraising which benefits student learning experiences, adheres to board policies and the student code of conduct, and follows safety procedures and practices required by code, regulations, and best practice.

District Fundraisers:
There are two organizations whose sole purpose is to provide opportunities for Linn-Mar students may raise funds district-wide. Both organizations shall provide the district with annual revenue and expenditure reports showing the benefit to the students. The two organizations are:

  1. The Linn-Mar Booster Club sells memberships and clothing and operates the concession stands for all athletic events.
  2. The Linn-Mar School Foundation conducts an annual auction, golf outing, donor campaign (Smart Money), and an ongoing endowment.

PTO groups must fill out a facilities use form if they wish to hold a fundraiser in district facilities. They should also provide an annual report of revenue and expenditures to the business office by August 20th for the preceding school year. They are not required to have board approval for individual fundraising events, but should work through the building principal.

PK-12 Grade Sanctioned Groups - Applications, Reports, and Deadlines:
The principal and sponsor must submit a fundraiser application with the principal’s approval, regardless of the amount of money to be raised.

Fundraiser application forms should be received in the business office no later than:

  • The first day of school for approval for fundraisers occurring before January 1
  • The last day of school before Thanksgiving break for approval for fundraisers occurring between January 2 and March 31
  • The last day of school before spring break for approval for fundraisers between April 1 and the day before school starts the following school year

The board will approve fundraising requests on the following schedule:

  • The first board meeting in September
  • The December board meeting
  • The first board meeting in April

Fundraising activities may begin the day following board approval. Once approved, fundraisers will be placed on the annual fundraising calendar which will be posted on the district website. Therefore, it is advantageous to submit applications as early as possible for the current or upcoming fiscal year for approval to be placed on the district fundraising calendar.

A fundraising summary report for each event must be completed by the sponsor and submitted to the principal and the business office within six weeks following the end date of the fundraiser. If the report is not submitted within the allotted timeframe, the school or group will not be permitted to fundraise the following year.

Student Organizations:
Student organizations or groups wishing to raise funds to donate to a charity must include the minutes of their meeting where the activity was approved with their request form. Fundraisers for individuals or families will not be approved as they are disallowed by law.

External Groups:
Fundraisers initiated and organized by external, charitable organizations may be done on alternating year schedules with the approval of the chief financial/operating officer [or designee]. They will be posted on the district fundraising calendar.

Exceptions:
Exceptions to the regulations above include:

  • Fundraising for a large cost item such as playground equipment or band uniforms that may extend several years
  • Fundraising in response to a natural disaster
  • Fundraising that addresses a unique situation or unforeseen opportunity that cannot meet the deadline requirements

A letter from the principal and sponsor describing the fundraiser and the reason for seeking an exception shall be sent to the chief financial/operating officer [or designee] for approval prior to any fundraising request and shall follow the prescribed timelines whenever possible.

Notes:

  • Students or sponsors may not receive individual prizes or incentives purchased by the district or donated by the vendor for participating in fundraising efforts.
  • Students in grades PK-5 shall not conduct door-to-door solicitations for the purposes of fundraising.

Adopted: 12/96
Reviewed: 3/13; 6/15; 6/19
Revised: 3/12; 6/12; 3/13; 4/14; 6/16
Related Policy (Code#): 1005.4; 1005.4-E1-E2

1005.4-E1 - Fundraising Request Form

 

 

 

Click here to download the Fundraising Request form


Completed request forms are to be submitted to the business office per the following schedule:

Request Due Board Meeting Approval Date Activity Start Date
By 1st day of school First meeting in September Day after approval meeting
By last day before Thanksgiving break December meeting Day after approval meeting
By last day before spring break First meeting in April Day after approval meeting

Important Note: a fundraising project summary (Policy 1005.4-E2) is due six weeks after the activity ends. Proceeds should be spent during the year the funds are raised. All groups are required to submit a request for each activity to the business office specifying how all fundraising proceeds are to be spent.

School Name:

Sponsoring Group:

Contact Name:

Contact Email:

Contact Phone:

District Account:


Description of Activity (All information must be provided in order to be approved)

Fundraising Activity:

Activity Dates:

Estimated Proceeds:

Purpose and Use of Funds (MUST BE Specific):


I am approving that this request is necessary to provide funds for the purpose described above.

Building Administrator's Signature and Date Signed:

 

 

 

1005.4-E2 - Fundraising Project Summary

 

 

 

Click here to download the Fundraising Project Summary form


Important Note: The fundraising summary form is due six weeks after the activity ends.

All groups are required to submit an annual report by the end of the school year to the business office specifying how all fundraising proceeds were spent.

Description of Project:

Sponsoring Organization:

Contact Name:

Contact Email & Phone:

Fundraising Vendor:

Project To/From Dates:

Building Administrator's Signature and Date Signed:


Fundraiser Revenue

Sales:

Contributions:

Admission Charges:

Games of Chance (Raffles, carnival games, etc.):

Other (Specify):

Total Revenue:


Fundraiser Expenses

Product Cost or Services:

Games of Chance Expenses:

Gambling Tax:

Award/Sales Incentives:

Faacility Use/Labor Costs:

Other (Specify):

Total Expenses:

Fundraising Profit (Revenue minus expenses):


 

1005.5 - Revenue Enhancement, Gifts, and Facility Naming Rights

 

 

 

Purpose
The board understands that corporate and private donors are guided by a philanthropic desire to provide resources that are not only useful but timeless in promoting the educational mission of the district. Further, they recognize that the development of alternative sources of funding for the district’s educational programs and facilities is desirable. Opportunities are available to enhance or supplement traditional sources of district revenue through the pursuit of fundraising activities, sponsorships, partnerships, marketing activities, grants, and other similar activities. Naming rights to district facilities and/or portions or components of district facilities may also present opportunities for fundraising and revenue enhancement.

The board also recognizes that individuals within the community may wish to contribute additional funds, books, supplies, or equipment to enhance or extend the district’s programs or facilities. These revenue enhancement opportunities are subject to certain limitations and restrictions as approved by the board and all such gifts and revenue enhancement activities must be consistent with the educational mission of the district and contemporary standards of good taste within the Linn-Mar Community School District.

The purpose of this policy is to establish parameters for the acceptance of gifts, donations, partnerships, and grants and for the pursuit of revenue enhancement opportunities which may include naming rights of district facilities and other enhanced programming. These parameters align with state codes which state that gifts, bequests, and donations are to be used in accordance with the terms of the gift, bequest, or donation. Therefore, a gift, bequest, or donation that is not in keeping with the district mission, philosophy, or practice will not be accepted.

Guidelines
Gifts to schools and revenue derived from revenue enhancement activities including facility naming rights shall be used to:

  1. Enhance student education and achievement
  2. Assist in the maintenance of existing academic, activity, and athletic programs and facilities
  3. Assist in the development and funding of new academic, activity, and athletic programs and facilities
  4. Provide scholarships for students participating in academic, activity, or athletic programs who demonstrate merit or financial need
  5. Provide support through recognition for professional staff to enhance academic, activity, or athletic programs

The board has the authority to accept such gifts and donations as may be made to the district or any facility within the district. The board reserves the right to decline to accept any gift which does not contribute toward the achievement of the goals of the district or ownership of which would tend to adversely affect the district.

Any gift accepted by the district shall become the property of the district, may not be returned without board approval, and is subject to the same controls and regulations as are other properties of the district. The district shall be responsible for the maintenance of any gift it accepts unless otherwise stipulated. In no case shall the acceptance of a gift be considered to be an endorsement by the district of a commercial product, service, business enterprise, or an institution of learning.

The district accepts monetary contributions designated for specific purposes and donations of equipment or materials if acceptable to the district. As instructional equipment becomes more complicated and diverse, it is imperative that attention be given to technical and curricular compatibility. Before supplies, books, equipment, or other items are purchased or donated approval must be obtained from the superintendent or school board.

Revenue Enhancement
The district will consider opportunities for revenue enhancement such as sponsorships, partnerships, grants, advertising, and fundraising. Any revenue enhancement opportunity pursued by the district must be consistent with the values and educational mission of the district. The board has the exclusive discretion to determine whether to accept or decline any revenue enhancement opportunity. The factors to be considered by the board include, but are not limited to:

  1. The extent to which such revenue enhancement opportunity limits or restrains the district’s discretion or its ability to pursue other opportunities.
  2. The duration of the arrangement or agreement and the district’s ability or discretion to terminate the arrangement or agreement.
  3. The extent to which the revenue enhancement opportunity imposes any obligation on the district, either presently or in the future, financial or otherwise, and whether the opportunity is subject to conditions acceptable to the district.
  4. The extent to which the revenue enhancement opportunity constitutes a conflict of interest or creates the appearance of, or a potential for, a conflict of interest.
  5. The extent to which the revenue enhancement opportunity interjects advertising or commercialism in the schools or classrooms.
  6. The context of the relationship of the entity providing the revenue enhancement opportunity to district business operations or patron consumerism.

The superintendent [or designee] may establish an ad hoc committee to investigate, evaluate, and/or consider potential revenue enhancement opportunities, compliance with board policy and state codes, the potential to advance the learning and engagement of students, and report its finding and recommendations to the board.

Facility Naming Rights
The district recognizes that naming rights of buildings and/or portions or components of buildings may present opportunities for revenue enhancement and fundraising. Special requests to name buildings or other facilities in honor of people who have contributed to the betterment of the district’s academic, activity, or athletic programs or alumni who have distinguished themselves will be considered by the board. Such requests should be made to the superintendent [or designee].

The naming of any building, room, or facility in the district must be approved by the board. Where naming rights are to be offered or implemented as a component of a fundraising drive relating to the construction of a new building or facility or the renovation of an existing building or facility, the board authorizes the superintendent to establish a committee to follow the parameters for facility naming rights and the recognition of donations. The board reserves the right to decline any donation that includes the condition of naming rights as unacceptable to the district.

Delegation of Responsibility
It shall be the responsibility of the administration to consult with potential donors and benefactors regarding potential gifts to the district or proposals to enhance revenue and to report these potential gifts and opportunities to the board for approval or rejection. Consultation with potential donors may occur in collaboration with the Linn-Mar School Foundation, a nonprofit 501(c)(3) organization established to support the district.


Adopted: 7/07
Reviewed: 3/13; 6/15; 6/19
Revised: 4/14
Related Policy (Code#): 1005.5-R
Legal Reference (Code of Iowa): 274.1; 274.7; 279.42; 279.8 (2013)

1005.5-R - Administrative Regulations Regarding Revenue Enhancement, Gifts, and Facility Naming Rights

 

 

 

The board recognizes that donations and sponsorships from corporate or private sources for programs and activities related to education can provide valuable enhancement of the educational opportunities available to the students of Linn-Mar Community School District. For that reason, the Linn-Mar Board of Education may enter into sponsorship and/or partnership arrangements under certain conditions.

Definitions

  • Educational Partnership: An educational partnership is a mutually beneficial cooperative relationship in which partners share values, objectives, and/or human or financial resources to enhance learning for students.
  • Educational Sponsorship: An educational sponsorship is an arrangement pursuant to which the sponsor provides money, price reductions, equipment, materials, services, or other benefits in exchange for recognition of its products or entity for a specified period of time.

Guidelines
Gifts, bequests, or donations will be used in accordance with the terms designated by the donor, partner, or sponsor. However, the district reserves the right not to accept a gift, bequest, or donation that does not fit with its mission, philosophy, or practice.

Authority
On behalf of the board, the superintendent will work with a committee to recommend sponsorships or partnerships which will benefit the district. The members of the committee shall include, but not be limited to: two administrators, two parents, one staff member, one Linn-Mar School Foundation representative, and the superintendent. The conditions of the educational sponsorship partnership shall be in writing and shall include the following:

  1. A statement of specific benefits of the sponsorship or partnership to the district or particular school including how the sponsorship/partnership will increase student participation in academic, activity, or athletic programs or how the students will otherwise benefit from the agreement. The statement should also address how the sponsorship/partnership would address equity and parity across the district.
  2. The duration of the agreement and a statement that the board has the right to terminate the agreement without penalty if it determines in its sole discretion that the agreement is having an adverse impact on student education.
  3. A statement clearly defining the roles, expectations, rights, and responsibilities of all parties to the agreement. This shall include a statement of the limitations of the sponsor or partner to advertise in connection with the agreement and, if so, the extent of such advertising.
  4. A guarantee of the monetary value to be received by the district pursuant to the agreement and how the benefits arising from the agreement will be distributed.
  5. A statement clearly defining whether the agreement creates any exclusive rights for the sponsor or partner and, if such rights are created, clearly defining those rights.  If no exclusive rights are created, the sponsorship/partnership will not limit the discretion of the board or its personnel in the use of sponsored or non-sponsored materials.
  6. A statement that the board or superintendent must approve its identification as a co-sponsor in all publicity materials and retains the exclusive right to authorize the use of the district’s name, logo, or other similar information.
  7. A statement disclosing any relationship between the sponsor or partner or any of its employees or major stockholders and any student, district employee, board member, or superintendent.
  8. A statement that the sponsorship will comply with all applicable federal and state laws, local ordnances, board policies and regulations, and all pre-existing board contracts.
  9. A statement that any participation by any student or district employee in any activity established pursuant to the agreement will be purely voluntary and that no sponsorship or partnership shall exploit any student or district employee.
  10. A statement that the sponsor or partner assumes the responsibility for obtaining the consent of any student or district employee whose likeness may appear in any materials disseminated by the partner or sponsor.
  11. A statement that no sponsor or partner shall be permitted to collect personal information including names, street and email addresses, or telephone numbers of students or district employees because of the sponsorship or partnership.
  12. A statement that any curriculum materials provided pursuant to the agreement will be held to the same standards as other curriculum materials in accordance with board policy.

Prohibitions
No agreement shall be entered into if the sponsorship, gift, or donation involves or gives the appearance of involving any activity that could result in the following:

  • Promotion of hostility or violence
  • An attack on ethnic, racial, or religious groups or any other group specified in board policy
  • Discrimination prohibited by any law or board policy
  • Promotion of the use of alcohol, firearms, drugs, tobacco/nicotine, or weapons
  • Promotion of sexual, obscene, or pornographic activities
  • Promotion of any image that is not in keeping with the established goals and purposes of the board and Linn-Mar Community School District.

Limitations

  1. Donations of any form are to be made either to the Linn-Mar School Foundation or to the Linn-Mar Community School District.
  2. Staff must not individually benefit as the result of a gift, sponsorship, or partnership. The benefits of a gift, sponsorship, or partnership must go to the district to be distributed or assigned as appropriate.
  3. Any sponsorship or partnership agreement must not compromise the professional standards and ethics of the staff. In the case of the district or individual schools, sponsorship/partnership agreements must not limit or direct academic debate in the classroom or influence the curriculum or other school programs.
  4. Written agreements must be retained for at least seven years after the expiration of the sponsorship or partnership.
  5. Written agreements must not endorse or recommend any product or service.  Furthermore, neither staff nor students may be involved in marketing commercial products or services of sponsors or partners.
  6. Plaques denoting the sponsorship or partnership will be displayed in an area designed to recognize contributions or donations near the entrance of the facility, or another designated area, and will follow guidelines on size and appearance.

Adopted: 7/07
Reviewed: 3/13; 6/15; 6/19
Revised: 4/14
Related Policy (Code#): 1005.5

1005.6 - Transporting Students in Private Vehicles

 

 

 

Generally, transporting students for school purposes is done in a vehicle owned by the district and driven by a licensed school bus driver. 

In case of emergency or special circumstances, students may be transported in private vehicles for school purposes. It is within the discretion of the superintendent [or designee] to determine when this is appropriate.

Individuals transporting students for school purposes in private vehicles must have the permission of the superintendent [or designee] and meet all applicable requirements set by the district. Private vehicles will be used only when:

  • The driver possesses a valid driver’s license;
  • The vehicle is in good condition and meets all applicable safety requirements;
  • Vehicles used for private transportation must have enough passenger restraints to accommodate the number of passengers being transported;
  • Proof of insurance has been supplied to the superintendent [or designee] and the insurance satisfies the minimum coverage requirements for driving personal vehicles in the state of Iowa; and
  • When the parents/guardians of the students to be transported have given written permission to the superintendent [or designee]. 

The school district assumes no responsibility for those students who have not received the approval of the superintendent [or designee] and who ride in private vehicles for school purposes. If transportation is not provided by the school district, or if transportation provided by the school district is declined by the student or parent/guardian, then the responsibility and corresponding liability for transportation for school purposes shall rest solely with the student and/or parent/guardian.

This policy statement applies to transportation of students for school purposes in addition to transporting students to and from their designated attendance centers. The superintendent may develop an administrative policy to implement this policy.


Adopted: 6/85
Reviewed: 3/13; 4/14; 6/15; 6/19
Revised: 4/16
Related Policy (Code#): 1005.6-E
Legal Reference (Code of Iowa): §§ 279.8; 285; 421; 281 IAC 43
IASB Reference: 1005.6

1005.6-E - Transporting Students in Private Vehicles

 

 

 

Click here to download the Permission Form for Transporting Students in Private Vehicles


Date:

Student Name:

Dear Parent/Guardian,

On _____________________ your child's class will be taking a fieldtrip/excursion to ________________________. Students will be transported to the event in private vehicles driven by the parents/guardians of students in your child's class. It is important to understand that the Linn-Mar Community School District's insurance carrier does not provide primary coverage for the owner, driver, or passengers during a fieldtrip/excursion in non-school vehicles even though the activity is sponsored by the school district.

_____ I give my permission for my child to go on the fieldtrip/excursion.

_____ I do not give my permission for my child to go on the fieldtrip/excursion.

Parent/Guardian Signature and Date: __________________________________

I agree to provide transportation in my vehicle for a school fieldtrip/excursion. I understand that the Linn-Mar Community School District's insurance carrier does not provide primary insurance coverage for private vehicles and that my insurance coverage will be liable in the event of an accident.

Driver's Signature and Date: _______________________________


Adopted: 3/00
Reviewed: 3/13; 4/14; 6/15; 6/19
Revised: 11/10
Related Policy (Code#): 1005.6