The Linn-Mar Community School District facilities are owned, maintained, and supported by the public. The Board of Education actively seeks to respond to the educational, recreational, and cultural needs of its community through the total resources of the community schools. The use of school facilities as centers for community participation should be encouraged whenever those activities are beneficial to the community at large. However, all school facilities have been primarily erected and maintained for the use of the students of the Linn-Mar Community School District and shall not be used for any other purpose that will conflict with that use.
The facilities of the school district may be made available for use by certain local, social, civic, or service organizations when the use does not conflict with the education program or school-related activities, with due consideration given to the conservation of energy and district expenses. Users of district facilities must comply with all federal, state, and municipal equal opportunity laws, regulations prohibiting discrimination, and school board policies. The board reserves the right to deny use of district facilities to any group. The use of school facilities for religious services is intended only as a temporary rental service. Approval for building use shall be for one year in length maximum, with annual application. Only indoor sports will be provided indoor facility space for practices. Facilities may not be used for private parties, social events, celebrations, or similar exclusive use. Activities in the school facilities shall be supervised by an employee of the district or an adult group representative unless prior arrangements are made with the superintendent [or designee]. Activities may begin as early as 6:00 AM and must end no later than 10:00 PM. It shall be within the discretion of the superintendent to allow use of district facilities on Sundays.
Organizations, individuals, and other entities who wish to use school district facilities must apply through the district website. It shall be the responsibility of the chief financial/operating officer [or designee] to determine whether the school district facility requested is available and whether the request for use meets board policy and administrative regulations. It shall be the responsibility of the chief financial/operating officer [or designee] to approve request forms, obtain proof of insurance, and prepare the contract for use of school district property.
The Linn-Mar Booster Club will have the first right of concessions at any non-school sponsored event open to the public.
It shall be the responsibility of the superintendent [or designee] to develop a fee schedule for the board’s approval and to develop administrative regulations regarding this policy.
Adopted: 4/71
Reviewed: 1/11; 4/14; 6/15; 7/22
Revised: 1/11; 3/13; 7/19
Related Policy: 1004.1-R1; 1004.1-R2; 1004.4
Legal Reference (Code of Iowa): §§ 276; 278.1(4); 279.8; 297.9-11; 123.46
CLICK HERE TO DOWLOAD THE FACILITIES USE MANUAL
Table of Contents
| Overview | Page 1 |
| Scheduling of Facilities | Page 2 |
| Facilities Request Process | Pages 3-4 |
| Facility Use Guidelines | Pages 5-8 |
| User Classifications & Fee Schedules | Pages 9-13 |
| Stadium/Aquatic Center Fee Schedules | Page 14 |
| Additional Fees | Page 15 |
Adopted 6/70
Reviewed: 2/18; 6/05; 10/08
Revised: 3/00; 1/11; 3/13; 4/14; 6/15; 11/18; 5/19
Related Policy: 1004.1; 1004.1-R2; 1004.4
When employees wish to sponsor classes, camps, clinics, leagues, or other activities that involve Linn-Mar students or patrons as a majority of the participants that are complementary to the district's curricular offerings, co/extra-curricular offerings, or philosophy, and are requesting to use Linn-Mar facilities or equipment without rental costs the following process shall be followed:
Adopted: 4/91
Reviewed: 3/13; 6/15; 7/22
Revised: 1/11; 4/14; 7/19
Related Policy: 1004.1; 1004.1-R1; 1004.4
The board supports the use of recording devices on district property as a means to monitor and maintain a safe environment for students and employees. District property includes district-owned land, buildings, vehicles, buses, and any other property as needed. The contents of the recordings may be used as evidence in a student or employee disciplinary proceeding. Determination of how recording devices will be used will be made by the superintendent in consultation with the building principals and the transportation manager.
The following notice will also be placed on all school transportation equipped with recording devices: This vehicle is equipped with a recording/audio monitoring system.
REVIEW OF RECORDING DEVICES: The school district will review recordings, when necessary, as a result of an incident reported by a student or employee. The recordings may be recirculated for erasure after 7 days.
If not public records, the view of recordings is limited to individuals having legitimate educational purposes. A written log, as appropriate, may be kept of those individuals viewing the recordings that states the time, name of individual viewing the recording, and the date the recording was viewed.
STUDENT CONDUCT: Students are prohibited from tampering with recording devices on school property. Students found in violation of this regulation will be disciplined in accordance with the district’s discipline policy and good conduct rule and will reimburse the district for any repairs or replacements necessary as a result of the tampering.
EMPLOYEE CONDUCT: District-generated recordings may be used as evidence in employee disciplinary matters, as appropriate. Employees are prohibited from tampering with recording devices on school property. Employees found to be in violation of this regulation will be subject to disciplinary action as outlined in the employee handbook and relevant board policies.
Adopted: 9/21
Reviewed: 7/22
Related Policy: 502.1; 502.5; 502.5-R1-R3; 701.2; 701.2-R1-R2
Legal Reference (Code of Iowa): 20 USC 1232; §§ 279.8
IASB Reference: 804.06; 804.06-(R1)
The board supports the use of recording devices on district property as a means to monitor and maintain a safe environment for students and employees. District property includes district-owned land, buildings, vehicles, buses, and any other property as needed. The contents of the recordings may be used as evidence in a student or employee disciplinary proceeding. Determination of how recording devices will be used will be made by the superintendent in consultation with the building principals and the transportation manager.
STUDENT RECORDS: The contents of the recordings are considered confidential student records and are subject to federal and state laws, board policy, and administrative regulations regarding confidential student records. Generally, recordings that do not capture any specific incident are not considered student records or personnel records and may be disclosed as a public record upon request. Only those persons with a legal basis or legitimate educational purpose may view the recordings. In most instances, individuals with a legitimate educational purpose may be the superintendent, building principals, transportation manager, bus drivers, classroom teachers, human resources director, technology services, and the Special Education staffing team. A parent may inspect, review, or be informed of the content of a recording without consent from any student or parent of a minor student also shown in the recording, whether the student is a bystander to an incident or directly involved. The district may, but is not obligated by law, to provide a copy of a recording to a parent or student upon request.
A recording during a school-sponsored trip, such as an athletic event, may also be accessible to the sponsor or coach of the activity. If the content of the recording becomes the subject of a student disciplinary proceeding, it will be treated like other evidence in the proceeding.
NOTICE: The district will provide the following notice to students, employees, and parents on an annual basis:
The Linn-Mar Community School District Board of Directors has authorized the use of recording devices on school district owned property. The recording devices will be used to enhance safety and security within the educational environment. Students, employees, and parents are hereby notified that the content of the recordings may be used in student or employee disciplinary proceedings. Contents of the recordings are confidential student records and will be retained with other student records. Recordings will only be retained, if necessary, for use in student or employee disciplinary proceedings or other matters as determined necessary by the administration. Parents may request to view the recording of their child.
The following notice will also be placed on all school transportation equipped with recording devices: This vehicle is equipped with a recording/audio monitoring system.
REVIEW OF RECORDING DEVICES: The school district will review recordings, when necessary, as a result of an incident reported by a student or employee. The recordings may be recirculated for erasure after 7 days. Recordings by the technology services department regarding building security are recirculated for erasure after 15 days.
If not public records, the view of recordings is limited to individuals having legitimate educational purposes. A written log, as appropriate, may be kept of those individuals viewing the recordings that states the time, name of individual viewing the recording, and the date the recording was viewed.
STUDENT CONDUCT: Students are prohibited from tampering with recording devices on school property. Students found in violation of this regulation will be disciplined in accordance with the district’s discipline policy and good conduct rule and will reimburse the district for any repairs or replacements necessary as a result of the tampering.
EMPLOYEE CONDUCT: District-generated recordings may be used as evidence in employee disciplinary matters, as appropriate. Employees are prohibited from tampering with recording devices on school property. Employees found to be in violation of this regulation will be subject to disciplinary action as outlined in the employee handbook and relevant board policies.
Adopted: 11/93
Reviewed: 9/11; 10/12; 4/15; 11/18
Revised: 11/13; 9/21; 7/22
Related Policy: 701.2; 701.2-R1; 1004.2
Legal Reference (Code of Iowa): 20 USC 1232; §§ 279.8
IASB Reference: 804.06; 804.06-(R1)
The board prohibits the distribution, dispensing, manufacturing, possession, use, or being under the influence of alcohol, tobacco/nicotine, or other controlled substances; as well as look-alike substances that appear to be alcohol, tobacco/nicotine (ex: vaping, e-cigarettes, JUUL-like vaping devices, etc.), or other controlled substances (ex: schedule I drugs; schedule II-V drugs without a valid prescription) on school district property or on property within the jurisdiction of the school district. This policy applies at all times, including school sponsored and non-school-sponsored events and to all students, employees, and visitors.
Persons failing to abide by this policy are required to dispose of the prohibited item(s), or leave the district premises immediately.
The distribution, dispensing, manufacturing, possession, and use of alcohol or controlled substances (ex: schedule I drugs; schedule II-V drugs without a valid prescription) are in violation of federal, state, and local laws and may be reported to law enforcement authorities.
It is the responsibility of the administration to enforce this policy.
Adopted: 4/14
Reviewed: 6/15; 7/19; 7/22
Revised: 3/23
Related Policy: 403.4; 403.5; 502.3
Legal Reference (Code of Iowa): 20 USC 608; §§ 142D; 279.8, .9; 297
IASB Reference: 905.02
Under circumstances deemed appropriate and acceptable by the Board of Education, certain school facilities may be rented and used for private profit. Guiding principles for judging acceptability will be good taste, community welfare, availability of facilities, etc.
School functions will receive priority when scheduling events.
The administrative regulations included in Policy 1004.1, 1004.1-R1, and 1004.1-R2 will apply to the use of school facilities.
Adopted: 6/70
Reviewed: 3/13; 4/14; 6/15; 7/22
Revised: 3/00; 7/19
Related Policy: 1004.1; 1004.1-R1-R2; 1004.3, .5-7
No gratuities shall be paid to school personnel by organizations using school facilities.
The cost of service personnel furnished by the school will be assessed to the party or parties engaging the use of the facilities. Such costs will be in line with the district’s normal operating costs and will be administered in keeping with the general policies governing the use of school facilities.
Adopted: 6/70
Reviewed: 3/13; 4/14; 6/15; 7/19; 7/22
Related Policy: 1004.1; 1004.1-R1-R2; 1004.3-7
District equipment will not be loaned outside of the district’s facilities for non-district purposes including any use for private purposes and personal gain. Exceptions based on special circumstances (e.g. partnerships, formal/informal agreements that serve the district, etc.) may be granted by the superintendent [or designee]. Where a cost is involved, the organization using the equipment will pay rent and any replacement costs for school property.
In the event that educational equipment is used by organizations within the schools, appropriate school personnel will operate or supervise the use of such educational equipment. Where a cost is involved, the organization using the equipment will pay rent and any replacement costs for school property.
Only properly trained and authorized employees may use maintenance equipment, vehicles, tools, and the like as this equipment relates to job assignments and responsibilities.
Adopted: 6/70
Reviewed: 3/13; 6/15; 7/22
Revised: 4/14; 7/19
Related Policy: 1004.1; 1004.1-R1; 1004.1-R2; 1004.3-7
To encourage efficient use of taxpayer dollars, the Linn-Mar Community School District Board of Education supports the shared use of specialized school equipment between the district and other school districts, municipalities, and other government entities on a seasonal or occasional basis.
Details of such sharing arrangements will be described in 28E agreements between the involved entities and will be reviewed annually.
Adopted: 6/05
Reviewed: 3/13; 4/14; 6/15; 7/19; 7/22
Revised: 10/08
Related Policy: 1004.6