1005 - Community Activites Involving Students

 

 

 

1005.1 - Research Requests and Procedures

 

 

 

It shall be the policy of The Linn-Mar Community School District to encourage and participate in evidence based or empirical research and experimentation opportunities or projects for the development and improvement of day-to-day educational practices or to contribute to the body of research for the field of education

Research Project Requests:

Requests for research projects from agencies or individuals outside the district or from staff members within the district shall be submitted to the superintendent [or designee]. Permission or denial to conduct such studies will be granted by the superintendent [or designee]. In exercising this discretion, the board encourages the superintendent [or designee] to inquire into and examine the motivations of the researcher performing the study to ensure that the study furthers legitimate educational research. The superintendent [or designee] is therefore authorized to review prior research by the potential researcher and conduct any review of the credentials of said researcher deemed necessary to assist in this determination. An application in writing for research approval is to be made at least 60 days prior to the requested date for initiating the study. Approval granted by the superintendent [or designee] is conditional pending the advice and input of the building principal responsible for the students and/or records proposed to be part of the research. The superintendent [or designee] retains the right to rescind the conditional approval at any time.

The following criteria shall be used in considering each request:

  1. The privacy and dignity of all individuals (i.e., students, teachers, principal, or parents) must be assured in any study. The research respects the privacy, informed consent, and due process rights of students and employees. Procedures for maintaining confidentiality of students and staff are required. The district requires each researcher to obtain appropriate informed consent from students and/or their parents or guardians. Informing researchers of the ethical and legal requirements for obtaining informed consent of participants in action research is the responsibility of the cooperating college or university.
  2. Each project must comply with federal and state laws. The study must not be detrimental, either physically or psychologically, to any of the participants. The proposal must contain full disclosure of the treatment to which the participants will be subjected. Approval of parents/guardians of students under the age of 18 or of students 18 or older is necessary when required by federal or state law.
  3. In any research project that originates outside the district, the participation of licensed, classified, administrative employees and students shall be voluntary. In studies initiated at the district, full staff participation may be necessary and cooperation of all district personnel may be required. Teachers shall be encouraged to participate in research and experimentation in the interests of the development and improvement of education. No district professional employee, including district administrators, shall conduct educational research studies involving district students or conduct a survey involving district students outside the scope of their employment without the prior consent of the superintendent [or designee]. If a teacher plans to engage in a research project for use in classroom instruction, details shall be made known to and approved by the building principal. If such a study results in materials which would be useful to other teachers, it is recommended that it be made available for distribution throughout the district.
  4. Research must have direct application to the educational program or decision-making process of the district. The researcher agrees to provide the district with a copy of the completed research. The district reserves the right to use research findings for programmatic revision/decision-making as appropriate. The researcher will receive appropriate acknowledgment when their findings are used or cited.
  5. The research does not interfere with the educational program of the district. A balance will be maintained to assure that individuals (students or teachers) participate in a limited number of studies in any given year. Research must minimize disruption to district, school, and classroom operations.
  6. All communication with parents/guardians and/or students must have the prior review and approval by the building principal before such communication is initiated.
  7. All parties conducting research in the district are to assume responsibility for making themselves available to answer questions from district personnel regarding the research proposed and data to be collected.

Student Surveys Conducted by the District:

General Procedures: From time to time the district may administer surveys to students in the course of developing and evaluating programs and services offered in the schools. The school building will comply with applicable laws and regulations concerning the administration of surveys and the use of personal information about students for marketing purposes as outlined in this policy. If prior notice and written parent/guardian consent or the written consent of emancipated students or students over 18 years of age is absent, then students will not be required to submit to the survey, analysis, or evaluation that reveals information concerning:

  • Political affiliations or beliefs of the student or the student's parents/guardians
  • Mental or psychological problems of the student or the student's family
  • Sexual behaviors or attitudes
  • Illegal, anti-social, self-incriminating, or demeaning behaviors
  • Critical appraisals of other individuals with whom respondents have close family relationships
  • Legally recognized privileged or analogous relationships such as those of lawyers, physicians, and ministers
  • Religious practices, affiliations, or beliefs of the student or the student's parents/guardians
  • Income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program)

Notice to Parents Regarding Surveys: A copy of this policy, or a summary of this policy, will be included in the student handbook for each building.

Procedure for Inspection of Surveys and Related Materials: Parents/guardians have the right to review any survey, teacher's manual, film, tape, or other supplementary material which will be used in connection with any survey created by a third party before it is distributed or administered to students.

Parents/guardians may request to inspect surveys or related instructional materials by submitting a request in writing to the superintendent [or designee] within 10 days of receiving notice that a survey is to be administered. The superintendent [or designee] shall make arrangements for the parent/guardian to inspect the survey and/or materials within a reasonable time prior to the scheduled date of the survey.

The district does not collect, use, or disseminate personal information about students for marketing or commercial purposes.

The superintendent [or designee] shall be responsible for ensuring that appropriate measures are taken to ensure that student privacy is protected when surveys are administered or personal information about students is collected, disclosed, or used for marketing purposes. The district will use the procedures to safeguard the confidentiality of student education records under applicable laws.

Students over 18 and/or Emancipated Students: In the case of emancipated students or students over the age of 18, the parent’s/guardian’s rights described in this policy transfer to the student.

 


Adopted: 3/12
Reviewed: 3/13; 4/14; 6/15; 7/19

1005.3 - Public Conduct on School Premises

 

 

 

The board expects that students, employees, and visitors will treat each other with respect, engage in responsible behavior, exercise self-discipline, and model fairness, equity, and respect. Individuals violating this policy will be subject to discipline. Students will be disciplined consistent with the student conduct policies. Employees will be disciplined consistent with employee discipline policies and laws. Others will be subject to discipline according to this policy.

Individuals are permitted to attend school-sponsored or approved activities or visit school premises only as guests of the school district and, as a condition, they must comply with the district’s rules and policies. Individuals will not be allowed to interfere with or disrupt the education program or activity. Visitors, like the participants, are expected to display mature responsible behavior. Failure of individuals to do so is not only disruptive but embarrassing to the students, the school district, and the entire community.

To protect the rights of students to participate in the education program or activities without fear of interference or disruption and to permit the school officials, employees, and activity sponsors and officials to perform their duties without interference or disruption, the following provisions are in effect:

  1. Abusive, verbal, or physical conduct of individuals directed at students, school officials, employees, officials, and activity sponsors of sponsored or approved activities or at other individuals will not be tolerated.
  2. Verbal or physical conduct of individuals that interferes with the performance of students, school officials, employees, officials, and activity sponsors of sponsored or approved activities will not be tolerated.
  3. The use of vulgar, obscene, or demeaning expressions directed at students, school officials, employees, officials, and activity sponsors of sponsored or approved activities participating in a sponsored or approved activity or at other individuals will not be tolerated.

If an individual becomes physically or verbally abusive, uses vulgar, obscene, demeaning expressions, or in any way interrupts an activity the individual may be removed from the premises by the official in charge if the disruptive individual does not leave on request. Law enforcement may be contacted for assistance. The superintendent [or designee] may recommend the exclusion of the individual at future sponsored or approved activities or from school facilities.

If an individual has been notified of exclusion and thereafter tries to enter a school building or facility or attends a sponsored or approved activity, the individual will be advised that their attendance will result in prosecution. The school district may obtain a court order for permanent exclusion from the school building or facility or from future school-sponsored or approved activities. For the purpose of this policy, facility includes all buildings, grounds, and outdoor facilities which are considered district property or on which district business is conducted.


Adopted: 12/99
Reviewed: 3/13; 4/14; 6/15; 7/19
Revised: 2/08
Related Policy (Code #): 502.1
Legal Reference (Code of Iowa): §§ 279.8, .66; 716.7 (2013)

1005.4 - Fundraising and Student Solicitations

 

 

 

The board forbids the use of the schools in any manner for the promotion of services or products by businesses or organizations operated for profit unless authorized by the board or the administration.

No activity shall be permitted if it demands students, teachers, or administrators to use their time to assist in promoting a campaign (financial, educational, charitable, or otherwise) unless the activity is in accord with the vision and mission of the district as reviewed by the superintendent [or designee]. 

Guidelines to be followed are:

  1. The use of students, district’s name, or district buildings and sites for advertising or promoting products and/or services of entities and organizations operating for a profit shall be disallowed. Nonprofit entities and organizations may be allowed to use students, the district’s name, or its buildings and sites if the purpose is educationally related and prior approval from the superintendent [or designee] has been obtained.
  2. Participation by students in charitable activities is considered to be a desirable part of their total education. However, as a matter of basic policy the board authorizes the administration to determine the nature and extent of such activity during school hours.
  3. All district fundraising projects will be governed by the Policy 1005.4-R, Administrative Regulations Regarding Fundraising and Student Solicitations.

Adopted: 12/96
Reviewed: 4/14; 6/15; 7/19
Revised: 3/12; 3/13
Legal Reference (Code of Iowa): 279.8 (2013)

1005.4-R - Administrative Regulations Regarding Fundraising and Student Solicitations

 

 

 

The Linn-Mar Board of Education appreciates school and community efforts of engaging in fundraising which benefits student learning experiences, adheres to board policies and the student code of conduct, and follows safety procedures and practices required by code, regulations, and best practice.

District Fundraisers:
There are two organizations whose sole purpose is to provide opportunities for Linn-Mar students may raise funds district-wide. Both organizations shall provide the district with annual revenue and expenditure reports showing the benefit to the students. The two organizations are:

  1. The Linn-Mar Booster Club sells memberships and clothing and operates the concession stands for all athletic events.
  2. The Linn-Mar School Foundation conducts an annual auction, golf outing, donor campaign (Smart Money), and an ongoing endowment.

PTO groups must fill out a facilities use form if they wish to hold a fundraiser in district facilities. They should also provide an annual report of revenue and expenditures to the business office by August 20th for the preceding school year. They are not required to have board approval for individual fundraising events, but should work through the building principal.

PK-12 Grade Sanctioned Groups - Applications, Reports, and Deadlines:
The principal and sponsor must submit a fundraiser application with the principal’s approval, regardless of the amount of money to be raised.

Fundraiser application forms should be received in the business office no later than:

  • The first day of school for approval for fundraisers occurring before January 1
  • The last day of school before Thanksgiving break for approval for fundraisers occurring between January 2 and March 31
  • The last day of school before spring break for approval for fundraisers between April 1 and the day before school starts the following school year

The board will approve fundraising requests on the following schedule:

  • The first board meeting in September
  • The December board meeting
  • The first board meeting in April

Fundraising activities may begin the day following board approval. Once approved, fundraisers will be placed on the annual fundraising calendar which will be posted on the district website. Therefore, it is advantageous to submit applications as early as possible for the current or upcoming fiscal year for approval to be placed on the district fundraising calendar.

A fundraising summary report for each event must be completed by the sponsor and submitted to the principal and the business office within six weeks following the end date of the fundraiser. If the report is not submitted within the allotted timeframe, the school or group will not be permitted to fundraise the following year.

Student Organizations:
Student organizations or groups wishing to raise funds to donate to a charity must include the minutes of their meeting where the activity was approved with their request form. Fundraisers for individuals or families will not be approved as they are disallowed by law.

External Groups:
Fundraisers initiated and organized by external, charitable organizations may be done on alternating year schedules with the approval of the chief financial/operating officer [or designee]. They will be posted on the district fundraising calendar.

Exceptions:
Exceptions to the regulations above include:

  • Fundraising for a large cost item such as playground equipment or band uniforms that may extend several years
  • Fundraising in response to a natural disaster
  • Fundraising that addresses a unique situation or unforeseen opportunity that cannot meet the deadline requirements

A letter from the principal and sponsor describing the fundraiser and the reason for seeking an exception shall be sent to the chief financial/operating officer [or designee] for approval prior to any fundraising request and shall follow the prescribed timelines whenever possible.

Notes:

  • Students or sponsors may not receive individual prizes or incentives purchased by the district or donated by the vendor for participating in fundraising efforts.
  • Students in grades PK-5 shall not conduct door-to-door solicitations for the purposes of fundraising.

Adopted: 12/96
Reviewed: 3/13; 6/15; 7/19
Revised: 3/12; 6/12; 3/13; 4/14; 6/16
Related Policy (Code#): 1005.4; 1005.4-E1-E2

1005.4-E1 - Fundraising Request Form

 

 

 

Click here to download the Fundraising Request form


Completed request forms are to be submitted to the business office per the following schedule:

Request Due Board Meeting Approval Date Activity Start Date
By 1st day of school First meeting in September Day after approval meeting
By last day before Thanksgiving break December meeting Day after approval meeting
By last day before spring break First meeting in April Day after approval meeting

Important Note: a fundraising project summary (Policy 1005.4-E2) is due six weeks after the activity ends. Proceeds should be spent during the year the funds are raised. All groups are required to submit a request for each activity to the business office specifying how all fundraising proceeds are to be spent.

School Name:

Sponsoring Group:

Contact Name:

Contact Email:

Contact Phone:

District Account:


Description of Activity (All information must be provided in order to be approved)

Fundraising Activity:

Activity Dates:

Estimated Proceeds:

Purpose and Use of Funds (MUST BE Specific):


I am approving that this request is necessary to provide funds for the purpose described above.

Building Administrator's Signature and Date Signed:

 

 

 

1005.4-E2 - Fundraising Project Summary

 

 

 

Click here to download the Fundraising Project Summary form


Important Note: The fundraising summary form is due six weeks after the activity ends.

All groups are required to submit an annual report by the end of the school year to the business office specifying how all fundraising proceeds were spent.

Description of Project:

Sponsoring Organization:

Contact Name:

Contact Email & Phone:

Fundraising Vendor:

Project To/From Dates:

Building Administrator's Signature and Date Signed:


Fundraiser Revenue

Sales:

Contributions:

Admission Charges:

Games of Chance (Raffles, carnival games, etc.):

Other (Specify):

Total Revenue:


Fundraiser Expenses

Product Cost or Services:

Games of Chance Expenses:

Gambling Tax:

Award/Sales Incentives:

Faacility Use/Labor Costs:

Other (Specify):

Total Expenses:

Fundraising Profit (Revenue minus expenses):


 

1005.5 - Revenue Enhancement, Gifts, and Facility Naming Rights

 

 

 

Purpose
The board understands that corporate and private donors are guided by a philanthropic desire to provide resources that are not only useful but timeless in promoting the educational mission of the district. Further, they recognize that the development of alternative sources of funding for the district’s educational programs and facilities is desirable. Opportunities are available to enhance or supplement traditional sources of district revenue through the pursuit of fundraising activities, sponsorships, partnerships, marketing activities, grants, and other similar activities. Naming rights to district facilities and/or portions or components of district facilities may also present opportunities for fundraising and revenue enhancement.

The board also recognizes that individuals within the community may wish to contribute additional funds, books, supplies, or equipment to enhance or extend the district’s programs or facilities. These revenue enhancement opportunities are subject to certain limitations and restrictions as approved by the board and all such gifts and revenue enhancement activities must be consistent with the educational mission of the district and contemporary standards of good taste within the Linn-Mar Community School District.

The purpose of this policy is to establish parameters for the acceptance of gifts, donations, partnerships, and grants and for the pursuit of revenue enhancement opportunities which may include naming rights of district facilities and other enhanced programming. These parameters align with state codes which state that gifts, bequests, and donations are to be used in accordance with the terms of the gift, bequest, or donation. Therefore, a gift, bequest, or donation that is not in keeping with the district mission, philosophy, or practice will not be accepted.

Guidelines
Gifts to schools and revenue derived from revenue enhancement activities including facility naming rights shall be used to:

  1. Enhance student education and achievement
  2. Assist in the maintenance of existing academic, activity, and athletic programs and facilities
  3. Assist in the development and funding of new academic, activity, and athletic programs and facilities
  4. Provide scholarships for students participating in academic, activity, or athletic programs who demonstrate merit or financial need
  5. Provide support through recognition for professional staff to enhance academic, activity, or athletic programs

The board has the authority to accept such gifts and donations as may be made to the district or any facility within the district. The board reserves the right to decline to accept any gift which does not contribute toward the achievement of the goals of the district or ownership of which would tend to adversely affect the district.

Any gift accepted by the district shall become the property of the district, may not be returned without board approval, and is subject to the same controls and regulations as are other properties of the district. The district shall be responsible for the maintenance of any gift it accepts unless otherwise stipulated. In no case shall the acceptance of a gift be considered to be an endorsement by the district of a commercial product, service, business enterprise, or an institution of learning.

The district accepts monetary contributions designated for specific purposes and donations of equipment or materials if acceptable to the district. As instructional equipment becomes more complicated and diverse, it is imperative that attention be given to technical and curricular compatibility. Before supplies, books, equipment, or other items are purchased or donated approval must be obtained from the superintendent or school board.

Revenue Enhancement
The district will consider opportunities for revenue enhancement such as sponsorships, partnerships, grants, advertising, and fundraising. Any revenue enhancement opportunity pursued by the district must be consistent with the values and educational mission of the district. The board has the exclusive discretion to determine whether to accept or decline any revenue enhancement opportunity. The factors to be considered by the board include, but are not limited to:

  1. The extent to which such revenue enhancement opportunity limits or restrains the district’s discretion or its ability to pursue other opportunities.
  2. The duration of the arrangement or agreement and the district’s ability or discretion to terminate the arrangement or agreement.
  3. The extent to which the revenue enhancement opportunity imposes any obligation on the district, either presently or in the future, financial or otherwise, and whether the opportunity is subject to conditions acceptable to the district.
  4. The extent to which the revenue enhancement opportunity constitutes a conflict of interest or creates the appearance of, or a potential for, a conflict of interest.
  5. The extent to which the revenue enhancement opportunity interjects advertising or commercialism in the schools or classrooms.
  6. The context of the relationship of the entity providing the revenue enhancement opportunity to district business operations or patron consumerism.

The superintendent [or designee] may establish an ad hoc committee to investigate, evaluate, and/or consider potential revenue enhancement opportunities, compliance with board policy and state codes, the potential to advance the learning and engagement of students, and report its finding and recommendations to the board.

Facility Naming Rights
The district recognizes that naming rights of buildings and/or portions or components of buildings may present opportunities for revenue enhancement and fundraising. Special requests to name buildings or other facilities in honor of people who have contributed to the betterment of the district’s academic, activity, or athletic programs or alumni who have distinguished themselves will be considered by the board. Such requests should be made to the superintendent [or designee].

The naming of any building, room, or facility in the district must be approved by the board. Where naming rights are to be offered or implemented as a component of a fundraising drive relating to the construction of a new building or facility or the renovation of an existing building or facility, the board authorizes the superintendent to establish a committee to follow the parameters for facility naming rights and the recognition of donations. The board reserves the right to decline any donation that includes the condition of naming rights as unacceptable to the district.

Delegation of Responsibility
It shall be the responsibility of the administration to consult with potential donors and benefactors regarding potential gifts to the district or proposals to enhance revenue and to report these potential gifts and opportunities to the board for approval or rejection. Consultation with potential donors may occur in collaboration with the Linn-Mar School Foundation, a nonprofit 501(c)(3) organization established to support the district.


Adopted: 7/07
Reviewed: 3/13; 6/15; 7/19
Revised: 4/14
Related Policy (Code#): 1005.5-R
Legal Reference (Code of Iowa): 274.1; 274.7; 279.42; 279.8 (2013)

1005.5-R - Administrative Regulations Regarding Revenue Enhancement, Gifts, and Facility Naming Rights

 

 

 

The board recognizes that donations and sponsorships from corporate or private sources for programs and activities related to education can provide valuable enhancement of the educational opportunities available to the students of Linn-Mar Community School District. For that reason, the Linn-Mar Board of Education may enter into sponsorship and/or partnership arrangements under certain conditions.

Definitions

  • Educational Partnership: An educational partnership is a mutually beneficial cooperative relationship in which partners share values, objectives, and/or human or financial resources to enhance learning for students.
  • Educational Sponsorship: An educational sponsorship is an arrangement pursuant to which the sponsor provides money, price reductions, equipment, materials, services, or other benefits in exchange for recognition of its products or entity for a specified period of time.

Guidelines
Gifts, bequests, or donations will be used in accordance with the terms designated by the donor, partner, or sponsor. However, the district reserves the right not to accept a gift, bequest, or donation that does not fit with its mission, philosophy, or practice.

Authority
On behalf of the board, the superintendent will work with a committee to recommend sponsorships or partnerships which will benefit the district. The members of the committee shall include, but not be limited to: two administrators, two parents, one staff member, one Linn-Mar School Foundation representative, and the superintendent. The conditions of the educational sponsorship partnership shall be in writing and shall include the following:

  1. A statement of specific benefits of the sponsorship or partnership to the district or particular school including how the sponsorship/partnership will increase student participation in academic, activity, or athletic programs or how the students will otherwise benefit from the agreement. The statement should also address how the sponsorship/partnership would address equity and parity across the district.
  2. The duration of the agreement and a statement that the board has the right to terminate the agreement without penalty if it determines in its sole discretion that the agreement is having an adverse impact on student education.
  3. A statement clearly defining the roles, expectations, rights, and responsibilities of all parties to the agreement. This shall include a statement of the limitations of the sponsor or partner to advertise in connection with the agreement and, if so, the extent of such advertising.
  4. A guarantee of the monetary value to be received by the district pursuant to the agreement and how the benefits arising from the agreement will be distributed.
  5. A statement clearly defining whether the agreement creates any exclusive rights for the sponsor or partner and, if such rights are created, clearly defining those rights.  If no exclusive rights are created, the sponsorship/partnership will not limit the discretion of the board or its personnel in the use of sponsored or non-sponsored materials.
  6. A statement that the board or superintendent must approve its identification as a co-sponsor in all publicity materials and retains the exclusive right to authorize the use of the district’s name, logo, or other similar information.
  7. A statement disclosing any relationship between the sponsor or partner or any of its employees or major stockholders and any student, district employee, board member, or superintendent.
  8. A statement that the sponsorship will comply with all applicable federal and state laws, local ordnances, board policies and regulations, and all pre-existing board contracts.
  9. A statement that any participation by any student or district employee in any activity established pursuant to the agreement will be purely voluntary and that no sponsorship or partnership shall exploit any student or district employee.
  10. A statement that the sponsor or partner assumes the responsibility for obtaining the consent of any student or district employee whose likeness may appear in any materials disseminated by the partner or sponsor.
  11. A statement that no sponsor or partner shall be permitted to collect personal information including names, street and email addresses, or telephone numbers of students or district employees because of the sponsorship or partnership.
  12. A statement that any curriculum materials provided pursuant to the agreement will be held to the same standards as other curriculum materials in accordance with board policy.

Prohibitions
No agreement shall be entered into if the sponsorship, gift, or donation involves or gives the appearance of involving any activity that could result in the following:

  • Promotion of hostility or violence
  • An attack on ethnic, racial, or religious groups or any other group specified in board policy
  • Discrimination prohibited by any law or board policy
  • Promotion of the use of alcohol, firearms, drugs, tobacco/nicotine, or weapons
  • Promotion of sexual, obscene, or pornographic activities
  • Promotion of any image that is not in keeping with the established goals and purposes of the board and Linn-Mar Community School District.

Limitations

  1. Donations of any form are to be made either to the Linn-Mar School Foundation or to the Linn-Mar Community School District.
  2. Staff must not individually benefit as the result of a gift, sponsorship, or partnership. The benefits of a gift, sponsorship, or partnership must go to the district to be distributed or assigned as appropriate.
  3. Any sponsorship or partnership agreement must not compromise the professional standards and ethics of the staff. In the case of the district or individual schools, sponsorship/partnership agreements must not limit or direct academic debate in the classroom or influence the curriculum or other school programs.
  4. Written agreements must be retained for at least seven years after the expiration of the sponsorship or partnership.
  5. Written agreements must not endorse or recommend any product or service.  Furthermore, neither staff nor students may be involved in marketing commercial products or services of sponsors or partners.
  6. Plaques denoting the sponsorship or partnership will be displayed in an area designed to recognize contributions or donations near the entrance of the facility, or another designated area, and will follow guidelines on size and appearance.

Adopted: 7/07
Reviewed: 3/13; 6/15; 7/19
Revised: 4/14
Related Policy (Code#): 1005.5

1005.6 - Transporting Students in Private Vehicles

 

 

 

Generally, transporting students for school purposes is done in a vehicle owned by the district and driven by a licensed school bus driver. 

In case of emergency or special circumstances, students may be transported in private vehicles for school purposes. It is within the discretion of the superintendent [or designee] to determine when this is appropriate.

Individuals transporting students for school purposes in private vehicles must have the permission of the superintendent [or designee] and meet all applicable requirements set by the district. Private vehicles will be used only when:

  • The driver possesses a valid driver’s license;
  • The vehicle is in good condition and meets all applicable safety requirements;
  • Vehicles used for private transportation must have enough passenger restraints to accommodate the number of passengers being transported;
  • Proof of insurance has been supplied to the superintendent [or designee] and the insurance satisfies the minimum coverage requirements for driving personal vehicles in the state of Iowa; and
  • When the parents/guardians of the students to be transported have given written permission to the superintendent [or designee]. 

The school district assumes no responsibility for those students who have not received the approval of the superintendent [or designee] and who ride in private vehicles for school purposes. If transportation is not provided by the school district, or if transportation provided by the school district is declined by the student or parent/guardian, then the responsibility and corresponding liability for transportation for school purposes shall rest solely with the student and/or parent/guardian.

This policy statement applies to transportation of students for school purposes in addition to transporting students to and from their designated attendance centers. The superintendent may develop an administrative policy to implement this policy.


Adopted: 6/85
Reviewed: 3/13; 4/14; 6/15; 7/19
Revised: 4/16
Related Policy (Code#): 1005.6-E
Legal Reference (Code of Iowa): §§ 279.8; 285; 421; 281 IAC 43
IASB Reference: 1005.6

1005.6-E - Transporting Students in Private Vehicles

 

 

 

Click here to download the transportation of students permission form


Date:

Student Name:

Dear Parent/Guardian,

On _____________________ your student's class will be taking a fieldtrip/excursion to ________________________. Students will be transported to the event in private vehicles driven by the parents/guardians of students in your child's class. It is important to understand that the Linn-Mar Community School District's insurance carrier does not provide primary coverage for the owner, driver, or passengers during a fieldtrip/excursion in non-school vehicles even though the activity is sponsored by the school district.

_____ I give my permission for my child to go on the fieldtrip/excursion.

_____ I do not give my permission for my child to go on the fieldtrip/excursion.

Parent/Guardian Signature and Date: __________________________________

I agree to provide transportation in my vehicle for a school fieldtrip/excursion. I understand that the Linn-Mar Community School District's insurance carrier does not provide primary insurance coverage for private vehicles and that my insurance coverage will be liable in the event of an accident.

Driver's Signature and Date: _______________________________


Adopted: 3/00
Reviewed: 3/13; 4/14; 6/15; 7/19
Revised: 11/10
Related Policy (Code#): 1005.6