The regular meeting time and dates will be set by the board at the organizational meeting in odd-numbered years or at the annual meeting in even-numbered years.
Board meetings are normally scheduled for the second and fourth Mondays of the month when the school calendar allows. The board will adhere to the established meeting dates and times unless the board requires additional meetings or, due to circumstances beyond the board’s control, the meetings cannot be held on the regular meeting dates, and the meetings will then be rescheduled in accordance with law and policy. Public notice of the meetings will be given, and board meeting dates and times will be posted on the district website upon board approval.
Meetings of the board are conducted for the purpose of carrying out the business of the school district. Only board members have the authority to make and second motions and vote on issues before the board. The board may establish rules for its own governance and determine the procedures that will be followed during board meetings. Meetings may be closed to the public to allow the board to discuss a specific topic as defined by law. (Refer to Policy 204.3)
Public notice will be given for meetings and work sessions held by the board. Public notice will indicate the time, place, date, and tentative agenda of board meetings. The public notice will be posted in a prominent and conspicuous place that is annually designated for that purpose and always visible to the public. Public notice will also be posted on the primary internet site owned or maintained by the district. The agenda will be posted at a minimum, 24 hours before a scheduled meeting or work session.
If the district amends the tentative agenda after posting and it is within 24 hours of the meeting, the amended agenda will be clearly marked as “amended” and the specific amended portions identified. Public notice of the amended agenda must be given in the same manner as notice of the original tentative agenda.
A copy of the public notice, either electronic or print, will be provided to news media who have filed a request for notice with the board secretary. A copy of the public notice will also be accessible electronically.
In the case of special meetings, public notice will be given in the same manner as for a regular meeting unless it is an emergency meeting. In that case, public notice of the meeting will be given as soon as practical and possible in light of the situation. The media and others who have requested notice will be notified of the emergency meeting electronically.
It is the responsibility of the board secretary to give public notice of board meetings and work sessions. The district’s website is used to inform the public of future meetings and agendas.
Adopted: 9/85
Reviewed: 10/11; 9/16; 10/19; 10/22
Revised: 8/23; 9/24; 10/25; 9/26
Related Policy: 204.2-8; 204.16
Legal Reference (Code of Iowa): §§ 21.2-4; 279.1-2
IASB Reference: 210.02; 210.05