1004.2-R - Regulations Regarding Use of District-Owned Recording Devices on District Property

STUDENT RECORDS
The content of the recordings are considered confidential student records and are subject to federal and state law, board policy, and administrative regulations regarding confidential student records. Generally, recordings that do not capture any specific incident are not considered student records or personnel records and may be disclosed as a public record upon request. Only those persons with a legal basis or legitimate educational purpose may view the recordings. In most instances, individuals with a legitimate educational purpose may be the superintendent, building principal, classroom teacher, transportation director, bus driver, human resources director, technology services, and special education staffing team. A parent may inspect, review, or be informed of the content of the recording without consent from any student or parent of a minor student also shown in the recording, whether the student is a bystander to an incident or directly involved. The district may, but is not obligated by law to, provide a copy of a recording to a parent or student upon request.

A recording during a school-sponsored trip, such as an athletic event, may also be accessible to the sponsor or coach of the activity. If the content of the recording becomes the subject of a student disciplinary proceeding, it will be treated like other evidence in the proceeding.

NOTICE
The school district will annually provide the following notice to students, employees, and parents:

The Linn-Mar Community School District Board of Directors has authorized the use of recording devices on school district-owned property. The recording devices will be used to enhance safety and security within the educational environment. Students, employees, and parents are hereby notified that the content of the recordings may be used in student or employee disciplinary proceedings. The content of the recordings may be considered confidential student records and will be retained with other student records. Recordings will only be retained, if necessary, for use in student or employee disciplinary proceedings or other matters as determined necessary by the administration. Parents may request to view the recording of their child.

The following notice will also be placed on all school transportation equipped with recording devices: This vehicle is equipped with a recording/audio monitoring system.

REVIEW OF RECORDING DEVICES
The school district will review recordings, when necessary, as a result of an incident reported by an employee or student. The recordings may be recirculated for erasure after 7 days. Recordings by the Technology Services department regarding building security are recirculated for erasure after 15 days.

If not public records, the viewing of recordings is limited to individuals having a legitimate educational purpose. A written log, as appropriate, may be kept of those individuals viewing the recordings that stating the time, name of individual viewing, and the date the recording was viewed.

STUDENT CONDUCT
Students are prohibited from tampering with recording devices on school property. Students found in violation of this regulation will be disciplined in accordance with the school district discipline policy and good conduct rule and will reimburse the school district for any repairs or replacement necessary as a result of the tampering.

EMPLOYEE CONDUCT: District-generated recordings may be used as evidence in employee disciplinary matters, as appropriate. Employees are prohibited from tampering with recording devices on school property. Employees found to be in violation of this regulation will be subject to disciplinary action as outlined in the employee handbook and relevant board policies.