Public records of the district may be viewed by the public during regular business hours of the administration office of the district. These hours are 7:30 AM to 4:00 PM Monday through Friday, except for holidays (including school holidays).
Persons wishing to view the district’s public records will contact the Executive Director of Communications and make arrangements for the viewing. The Executive Director of Communications will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.
Persons may request copies of public records by telephone or in writing, including electronically. The district may require pre-payment of the costs prior to copy and mailing.
Persons wanting copies may be assessed a reasonable fee for the copies. Persons wanting compilation of information may be assessed a reasonable fee for the time of the employee to review and compile the requested information. The district will make every effort to provide the public records requested at no cost other than copying costs for a record which takes less than 30 minutes to produce.
Costs for legal services utilized for the redaction or review of legally protected confidential information may also be assessed to the individual requesting the records. Printing of materials for the public at the expense of the district will only occur when the event is sponsored by the district.
Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are not limited to, the following:
It is the responsibility of the board secretary to maintain accurate and current records of the district. It is the responsibility of the Executive Director of Communications to respond in a timely manner to requests for viewing and receiving public information of the district.
The district works to make available public records that are requested. However, in rare and unusual circumstances, the district may pursue any available legal remedies, in accordance with appliable laws, to forestall vexatious requestors of records.
Adopted: 3/00
Reviewed: 4/14; 6/15
Revised: 3/13; 7/19; 7/22; 10/22; 7/25; 9/26
Related Policy: 505.6; 505.6-R; 505.6-E2-E7
Legal Reference (Code of Iowa): §§ 21.4; 22.7; 291.6
IASB Reference: 901
Mandatory Policy