1005.6 - Transporting Students in Private Vehicles

Generally, transporting students for school purposes is done in a vehicle owned by the district and driven by a licensed school bus driver. In case of emergency or special circumstances, students may be transported in private vehicles for school purposes. It is within the discretion of the superintendent [or designee] to determine when this is appropriate.

Individuals transporting students for school purposes in private vehicles must have the permission of the superintendent [or designee] and meet all applicable requirements set by the district.

Private vehicles will be used only when:

  1. The vehicle used to transport the student(s) is in good condition and meets all applicable safety requirements;
  2. The driver transporting the student(s) possesses a valid driver’s license;
  3. Vehicles used for private transportation must have enough passenger restraints to accommodate the number of passengers being transported;
  4. Proof of insurance has been supplied to the superintendent [or designee] and the insurance satisfies the minimum coverage requirements for driving personal vehicles in the state of Iowa; and
  5. When the parents of the students to be transported have given written permission to the superintendent [or designee]. 

The school district assumes no responsibility for those students who have not received the approval of the superintendent [or designee] and who ride in private vehicles for school purposes. If transportation is not provided by the school district, or if transportation provided by the school district is declined by the student or parent/guardian, then the responsibility and corresponding liability for transportation for school purposes shall rest solely with the student and parent/guardian.

This policy statement applies to transportation of students for school purposes in addition to transporting students to and from their designated attendance center. The superintendent may develop an administrative process to implement this policy.

Adopted: 6/85
Reviewed: 3/13; 4/14; 6/15; 7/19; 7/22
Revised: 4/16
Related Policy: 1005.6-E
Legal Reference (Code of Iowa): §§ 279.8; 285; 321; 281 IAC 43
IASB Reference: 904.01

1005.6-E - Transporting Students in Private Vehicles Permission Form

CLICK HERE TO DOWNLOAD THE FORM

Date: ______________________

Student Name: ______________________________

Dear Parent/Guardian,

On _____________________ your student's class will be taking a fieldtrip/excursion to _____________________.

Students will be transported to the event in private vehicles driven by the parents/guardians of students in the class. It is
important to understand that the Linn-Mar Community School District's insurance carrier does not provide primary coverage for the owner, driver, or passengers during a fieldtrip/excursion in non-school vehicles even though the event is sponsored by the school district.

Please check one:

_____ I give my permission for my student to go on the fieldtrip/excursion.

_____ I do not give my permission for my student to go on the fieldtrip/excursion.

Parent/Guardian Signature and Date: __________________________________

I agree to provide transportation in my own vehicle for the school fieldtrip/excursion. I understand that the Linn-Mar Community School District's insurance carrier does not provide primary insurance coverage for private vehicles and that my insurance coverage will be liable in the event of an accident.

Driver's Signature and Date: _______________________________

Adopted: 3/00
Reviewed: 3/13; 4/14; 6/15; 7/19; 7/22
Revised: 11/10
Related Policy: 1005.6