500 Series: Students

  

 

 

Equal Education Opportunities for Students

Reviewed 10/17  500.1 Objectives for Equal Education Opportunities for Students

Student Attendance

Revised 10/17 501.1 Compulsory Attendance
Reviewed 10/17 501.2 Entrance Admissions
Reviewed 10/17 501.3 Attendance Center Assignment
Reviewed 10/17 501.4 Student Attendance Records
Reviewed 10/17 501.5 Resident Students
Reviewed 10/17 501.6 Non-Resident Students
Reviewed 10/17 501.7 Foreign Exchange Students
Reviewed 10/17 501.9 Student Transfers In
Revised 10/17 501.10 Student Transfers Out/Withdrawals
Reviewed 10/17 501.11 Student Absences Excused
Reviewed 10/17 501.12 Student Absences Truancy/Unexcused
Reviewed 10/17 501.13 Student Release
Reviewed 10/17 501.14 Students of Legal Age
Reviewed 10/17 501.15 Homeless Children and Youth
Reviewed 10/17 501.15-R Administrative Regulations Regarding Homeless Children and Youth

Behavior and Discipline

Revised 10/17 502.1 Student Conduct
Reviewed 10/17 502.1-R Administrative Regulations Regarding Student Conduct
Revised 10/17 502.2 Expulsion
Reviewed 10/17 502.2-R Administrative Regulations Regarding Student Expulsion Procedures
Reviewed 10/17 502.3 Prohibition of Tobacco/Nicotine, Alcohol, and Drugs
Reviewed 10/17 502.3-R Administrative Regulations Regarding Enforcement of Prohibition of Tobacco/Nicotine, Alcohol, and Drugs
Reviewed 10/17 502.4 Search and Seizure
Reviewed 10/17 502.4-R Administrative Regulations Regarding Search and Seizure
Reviewed 10/17 502.4-E Search and Seizure Checklist
Reviewed 10/17 502.5 Co/Extra-Curricular Conduct Policy
Reviewed 10/17 502.5-R1 Administrative Regulations Regarding Co/Extra-Curricular Conduct for Students
Reviewed 10/17 502.5-R2 Administrative Regulations Regarding Co/Extra-Curricular Conduct Policy
Reviewed 10/17 502.5-R3 Administrative Regulations Regarding Co/Extra-Curricular Conduct Policy
Revised 10/17 502.6 High School Academic Eligibility for Co/Extra-Curricular Activities
Reviewed 10/17 502.7 Corporal Punishment
Reviewed 10/17 502.8 Weapons
Reviewed 10/17 502.8-R Administrative Regulations Regarding Weapons
Reviewed 10/17 502.9 Student Appearance
Reviewed 10/17 502.10 Care of School Property/Vandalism
Reviewed 10/17 502.11 Freedom of Expression
Reviewed 10/17 502.12 Student Complaints and Grievances
Reviewed 10/17 502.13 Student Lockers

Student Activities

Reviewed 10/17 503.1 Student Government
Reviewed 10/17 503.2 Student Organizations
Reviewed 10/17 503.3 Student Publications
Reviewed 10/17 503.3-R Administrative Regulations Regarding Student Publications
Reviewed 10/17 503.4 Student Activity Program
Reviewed 10/17 503.5 Reserved Time for Non-School Student Activities
Reviewed 10/17 503.6 Attendance at Events Outside of School
Reviewed 10/17 503.7 Honors and Awards
Reviewed 10/17 503.8 Intramural Activities
Reviewed 10/17 503.10 Student Travel
Reviewed 10/17 503.11 Public Performances by Students
Reviewed 10/17 503.12 Contests for Students/Honor Recognitions for Students

Student Health and Safety

Reviewed 11/17 504.1 Student Health and Immunization Certificates
Reviewed 11/17 504.1-E Immunization Requirements
Reviewed 11/17 504.2 Communicable Diseases
Reviewed 11/17 504.2-R Administrative Regulations Regarding Communicable Diseases
Reviewed 11/17 504.2-E1 Communicable Diseases Chart
Reviewed 11/17 504.2-E2 Communicable Diseases Outbreak
Reviewed 11/17 504.2-E3 Diseases Reportable to Iowa Department of Public Health
Reviewed 11/17 504.2-E4 Disease Reporting Card
Reviewed 11/17 504.3 Student Injury or Illness at School
Reviewed 11/17 504.3-R Management of Medical Emergency
Revised 10/17 504.31 Administration of Medication to Students
Revised 10/17 504.31-E1 Medication Permission Form
Reviewed 11/17 504.31-E2 Authorization for Airway Constricting Disease Self-Administration
Reviewed 11/17 504.32 Stock Epinephrine Autho-Injector Supply
Reviewed 11/17 504.5 Use of Motor Vehicles
Reviewed 11/17 504.6 Work Permits
Reviewed 11/17 504.7 Emergency School Closings
Reviewed 11/17 504.8 Student Insurance
Reviewed 11/17 504.9 Student Insurance - Athletic
Reviewed 11/17 504.10 Emergency Drills
Reviewed 11/17 504.11 Student Special Health Services
Reviewed 11/17 504.11-R Administrative Regulations Regarding Special Health Services
Reviewed 11/17 504.12 Wellness

Miscellaneous Matters

Reviewed 11/17 505.2 Internal Accounts
Revised 11/17 505.3 Fines/Fees/Charges
Reviewed 11/17 505.3-R Administrative Regulations Regarding Student Fee Waiver and Reduction Procedures
Reviewed 11/17 505.3-E Standard Fee Waiver Application
Reviewed 11/17 505.4 Commencement
Reviewed 11/17 505.5 Interviews with Students
Reviewed 11/17 505.5-R Administrative Regulations Regarding Interviews with Students at School by Non-School Personnel
Reviewed 11/17 505.52 Child/Dependent Adult Abuse Reporting by Licensed Personnel
Reviewed 11/17 505.52-R Administrative Regulations Regarding Child/Dependent Adult Abuse Reporting by Licensed Personnel
Revised 8/17 505.6 Student Records Access
Revised 8/17 505.6-R Administrative Regulations Regarding Use of Student Records
Revised 8/17 505.6-E2 Request of Non-Parent for Examination or Copies of Student Records
Revised 8/17 505.6-E3 Parental Authorization for Release of Student Records
Revised 8/17 505.6-E4 Request for Hearing on Correction of Student Records
Revised 8/17 505.6-E5 Parental Request for Examination of Student Records
Revised 8/17 505.6-E6 Notification of Tranfser of Student Records
New 8/17 505.6-E7 Letter to Parent Regarding Receipt of Subpoena or Court ORder
Revised 8/17 505.62 Student Diretory Information
Revised 8/17 505.62-R Administrative Regulations Regarding the Use of Student Directory Information
Revised 8/17 505.62-E Parental Authorization for Releasing Student Directory Information
Revised 8/17 505.63 Family Educational Rights and Privacy Act (FERPA) Student Education Records Annual Notice
Reviewed 11/17 505.7 Parent and Family Engagement
Reviewed 11/17 505.8 Custodial and Parental Rights
Reviewed 11/17 505.9 Student Library Circulation Records
Reviewed 11/17 505.10 Student Photographs

 

500.1 - Objectives for Equal Educational Opportunities for Students

 

 

 

This series of the board policy manual is devoted to the board’s goals and objectives for assisting the students of the Linn-Mar Community School District in obtaining an education. Each student shall have an opportunity to obtain an education in compliance with the policies in this series.

It is the goal of the board to promote a healthy social, intellectual, emotional, and physical self-concept in the students enrolled in the school district. Each student attending school will have the opportunity to use the education program and services as a means for self-improvement and individual growth. In so doing, the students are expected to conduct themselves in a manner that assures every other student the same opportunity.

The board supports the delivery of the education program and services to students free of discrimination on the basis of race, sex, creed, color, national origin, religion, marital status, sexual orientation, gender identity, disability, or socio-economic status. This concept of equal educational opportunity serves as a guide for the board and employees in making decisions relating to school district facilities, employment, selection of educational materials, equipment, curriculum, and regulations affecting students.

In the delivery of the educational program, students shall treat the employees with respect and students will receive the same in return. Employees have the best interests of the students in mind and will assist them in school-related or personal matters if they are able to do so. Students should feel free to discuss problems, whether school-related or personal, with the guidance counselor or other employees.

Board policies, rules, and regulations affect students while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management, and welfare of the school district.

The 500 series of board policy refers to the term parents in many of the policies. The term parents, for purposes of this policy manual, shall mean the legal parents or legal guardians. It shall also mean students who have reached the age of majority or are otherwise considered an adult by law.

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, shall be directed in writing to the district Equity Coordinators:

Associate Superintendent Shannon Bisgard
Phone: 319-447-3028
Email: sbisgard@Linnmar.k12.ia.us

Chief Officer of Human Resources Karla Christian
Phone: 319-447-3036
Email: kchristian@Linnmar.k12.ia.us

Linn-Mar Community School District
2999 North 10th Street, Marion, Iowa 52302
Office Hours: 7:30 AM to 4:00 PM

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed in writing to: Iowa Department of Education, Grimes State Office Building, Des Moines, Iowa 50319, (515) 281-5294, or the U.S. Department of Education, Office for Civil Rights Region VII, 8930 Ward Parkway, Suite 2037, Kansas City MO 64114, (816) 268-0550. This inquiry or complaint to the federal or state office may be done instead of or in addition to an inquiry or complaint at the local level.

Further information and copies of the procedures for filing a complaint are available in the school district’s central administrative office and the administrative office in each attendance center.


Adopted: 9/98
Reviewed: 3/12; 7/13; 10/14; 10/17
Revised: 5/11; 7/13; 1/15
Related Policy (Code #): 104.1; 105.1; 105.1-R; 105.1-E1-E3

501 - Student Attendance

 

 

 

501.1 - Compulsory Attendance

 

 

 

Parents or guardians within the school district who have children over age six and under age 16 by September 15th in proper physical and mental condition to attend school will have the children attend the school district at the attendance center designated by the board. Students will attend school the number of days school is in session, in accordance with the school calendar. Students of compulsory attendance age will attend school a minimum of 90% of the approved calendar. Students not attending the minimum days must be exempted by this policy as listed below or referred to the county attorney.

Exceptions to this policy include children who:

  • Have completed the requirements for graduation in an accredited school or have obtained a high school equivalency diploma
  • Are attending religious services or receiving religious instruction
  • Are attending an approved or probationally approved private college preparatory school
  • Are attending an accredited nonpublic school
  • Are receiving competent private instruction

It is the responsibility of the parent/legal guardian of a child to provide evidence of the child’s physical and mental inability to attend school or of the child’s qualifications for one of the exceptions listed above.

The principal, or designee, will investigate the cause for a student’s truancy. If they are unable to secure the truant student’s attendance the principal, or designee, should discuss next steps with the executive director of student services. If after this referral the student is still truant and all steps in Policy 501.12 Truancy Unexcused Absences have been met, the student will be referred to the county attorney.

The school will participate in mediation if requested by the county attorney. The executive director of student services will represent the school district in mediation.  The school district will monitor the student’s compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney.


Adopted: 6/70
Reviewed: 4/12; 7/13; 10/14; 1/15
Revised: 5/11; 10/17
Related Policy (Code #): 500.1; 601.2
Legal Reference (Code of Iowa): §§ 239.5B; 259A; 279.10-.11;
Ch 299; 299A (2013); 441 AC 41.25(8)

501.2 - Entrance Admissions

 

 

 

Children in the school district community will be allowed to enroll in the district’s regular education program beginning at age five. The child must be age five on or prior to September 15th to participate in the district’s Kindergarten/Early Childhood Blended Program. The child must be age six on or prior to September 15th to begin the first grade of the education program.

The board shall require evidence of age and residency in the form of a birth certificate, or other evidence, before the student may enroll in the school district’s education program. It shall be within the discretion of the superintendent to determine what is satisfactory evidence for proof of age and residency.

Prior to enrollment the parent/guardian must provide the administration with their child’s health and immunization certificate. Failure to provide this information within the time period set by the superintendent shall be reason for suspension, expulsion, or denying admission to the student.


Adopted: 6/70
Reviewed: 5/11; 4/12; 10/14; 1/15; 10/17
Revised: 7/13
Related Policy (Code #): 500.1; 501.1
Legal Reference (Code of Iowa): §§ 139A.8; 282.1, .3, .6 (2013);
1980 OP Atty Gen 258

501.3 - Attendance Center Assignment

 

 

 

The board shall have complete discretion to determine the boundaries for each attendance center, to assign students to the attendance center, and to assign students to the classrooms within the attendance center.

It shall be the responsibility of the superintendent to make a recommendation to the board on an annual basis regarding assignment of student attendance centers. In making the recommendation, the superintendent shall consider the geographical layout of the school district, the condition and location of the school district facilities, the location of student population, possible transportation difficulties, the financial condition of the school district, and other factors deemed relevant by the superintendent or the board.

The primary purpose of the school boundary attendance plan is to obtain uniform class sizes throughout the district.


Adopted: 6/70
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17
Revised: 8/06
Related Policy (Code #): 500.1; 501.1
Legal Reference (Code of Iowa): §§ 279.11; 282.7-.8 (2013)

501.4 - Student Attendance Records

 

 

 

As part of the school district’s records, the daily attendance of each student shall be recorded and maintained on file with the permanent records of the board secretary.

It shall be the responsibility of the principals to ensure that such reports are filed with the board secretary as the custodian of school records.


Adopted: 6/70
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17
Related Policy (Code #): 500.1; 501.1; 505.6
Legal Reference (Code of Iowa): §§ 294.4; 299 (2013); IAC 12.3(4)

501.5 - Resident Students

 

 

 

Children who are residents of the school district community will attend the school district without paying tuition.

The residence of a student means the place, abode, or dwelling of the student.  Generally, the legal dwelling of minors is the same as their parents. However, a student may establish a dwelling with someone other than their parents and attend public school in the school district without paying tuition if the primary purpose for residing in the school district is not for the purpose of obtaining a free public education. Further, students who have reached the age of majority and who are still eligible to attend an Iowa secondary school may declare their residence independent of the residence of the parents.

Each case involving the bona fide residence of a student will be decided upon its individual merits by the superintendent.

Prior to knowingly enrolling an individual who is required to register as a sex offender under Iowa Code Chapter 692A, but who is otherwise eligible to enroll in the district, the board will determine the educational placement of the individual.

Upon receipt of notice that a student who is enrolled in the district is required to register as a sex offender under Chapter 692A, the board will determine the educational placement of the student.

The tentative agenda for the meeting of the Board of Directors at which the board will consider such enrollment or educational placement shall specifically state that the board is considering the enrollment or educational placement of an individual who is required to register as a sex offender under Chapter 692A. If the individual is denied enrollment in the district under this section, the school district of residence shall provide the individual with educational services in an alternative setting.


Adopted: 6/70
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17
Revised: 9/98; 8/17
Related Policy (Code #): 500.1; 501.1
Legal Reference (Code of Iowa): Lakota Cons Ind School v Buffalo Center-Rake Community School;
334 NW2d 704 (Iowa 1983); Mt Hope SD v Hendrickson; 197 NW 47 (Iowa 1924);
Oshel vs Creston CSD; DPI Admin Doc 570 (1981); 33 DPI Dec Rule 80 (1984);
§§ 257.6; 282.1-2; 282.6-7; 282.9; 285.4 (2013); 1956 Op Atty Gen 185;
1946 Op Atty Gen 197; 1938 Op Atty Gen 69; 1930 Op Atty Gen 147

501.6 - Non-Resident Students

 

 

 

Students who are eligible to attend an Iowa public school but who are not legal residents of the school district may be admitted into the school district at the discretion of the superintendent, upon application and payment of tuition. The tuition rate shall be the current, per/pupil cost of the school district as computed by the board secretary and as authorized by the Iowa Department of Education.

Resident students whose families move from the school district after the start of a semester and who wish to complete the semester in the school district may be permitted to attend without the payment of tuition at the discretion of the superintendent and approval of the board. Students who plan to open enroll to the non-resident district may complete the school year without approval of the superintendent or board. These students, other than students in grades 11 and 12, must have the recommendation of the principal.

Students in grades 11 or 12, who are no longer residents of the school district but were residents in the preceding school year may continue to attend school until they graduate without the payment of tuition. These students may be required to identify an adult guardian who resides in the school district for the purposes of administration.

Non-resident students who are eligible to attend an Iowa public school and who have evidence they will become legal residents of the school district prior to October 1st may be allowed to attend without the payment of tuition.


Adopted: 6/70
Reviewed: 5/11; 3/12; 10/14; 1/15; 10/17
Revised: 7/13
Related Policy (Code #): 500.1; 501.1
Legal Reference (Code of Iowa): §§ 257.6; 282.1-2, .6-7, .24 (2013); Lakota Cons Ind School vs
Buffalo Center-Rake CSD, 334 NW 2d 704 (Iowa 1983); Mt Hope SD vs Hendrickson,
197 NW 47 (Iowa 1924); Oshel vs Creston CSD, DPI Admin Doc 570 (1981)

501.7 - Foreign Exchange Students

 

 

 

Qualified foreign exchange students may be enrolled and attend school without charge if they are recommended by the high school building principal and reside within the boundaries of this district or whose host family is open enrolled into the district.

It is the responsibility of the superintendent, or designee, to review and approve organizations that wish to place foreign exchange students in the high school..


Adopted: 6/70
Reviewd: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17
Revised: 8/02; 11/17
Related Policy (Code #): 500.1; 501.1

501.9 - Student Transfers In

 

 

 

Students who transfer into the school district must meet the immunization and age requirements set out for students who initially enroll in the school district.

The school district will request the student’s cumulative records from their previous school district. If the student cannot offer proof of grade level the superintendent, or designee, will make the grade level determination. The superintendent, or designee, may require testing or other information to determine the grade level. Students expelled or suspended from their previous school district will only be enrolled after approval of the board.

The superintendent, or designee, will determine the amount of credits to be transferred. If the student has not previously attended an accredited school it is within the superintendent’s discretion to accept or reject credits or grades.

The board may deny admission if the student is not willing to provide them with the necessary information.


Adopted: 11/92
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17
Revised: 8/06
Related Policy (Code #): 500.1; 501.1
Legal Reference (Code of Iowa): §§ 139.9; 282.1, .3-4; Ch 299A (2013); 20 USC § 1232g (2010)

501.10 - Student Transfers Out/Withdrawals

 

 

 

If the student's parents/legal guardians wish to withdraw or transfer their student out of school prior to completing and graduating from the education program they shall notify the associate superintendent, or designee, in writing as soon as possible of their decision. The parents/legal guardians should also notify the student’s attendance center of their decision to transfer their student out of the district.

The notice shall state the student's final day of attendance. If the student is not enrolling in another school district, the district shall maintain the student's records in the same manner as the records of students who have graduated from the district.

If the parents/legal guardians wish to have the student's cumulative records sent to the new school district they shall notify the student’s attendance center in writing. This notice shall include the name of the receiving school district and the person at the new district to whom the student's cumulative records should be sent. If the new school district requests the student's cumulative records, the student’s attendance center will forward the cumulative records and notify the parents/legal guardians the records have been sent. The notice shall inform the parents/legal guardians of their right to review the records that are to be sent.

If the student is of compulsory education age and not transferring to another public school district or an accredited nonpublic school, the parents/legal guardians shall notify the associate superintendent, or designee, that the student is receiving competent private instruction and file the necessary competent private instruction reports.


Adopted: 9/98
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15
Revised: 8/06; 10/17
Related Policy (Code #): 501.1; 604.1
Legal Reference (Code of Iowa): §§ 274.1; 299.1-1A (2013); 20 USC § 1232g (2012)

501.11 - Student Absences Excused

 

 

 

Regular attendance by students is essential for them to obtain the maximum opportunities from the education program. Parents/legal guardians and students alike are encouraged to ensure an absence from school is a necessary absence. Students shall attend school unless excused by the principal of their attendance center.

Student absences approved by the principal shall be excused absences. Excused absences shall count as days in attendance for purposes of the truancy law. These absences include but are not limited to: illness, family emergencies, dental, medical appointments, recognized religious observances, and school-sponsored or approved activities.

Students whose absences are approved shall make up the schoolwork missed and receive full credit upon completion. It shall be the responsibility of the student to initiate a procedure with their teacher to complete the missed work.

Students who wish to participate in school-sponsored activities must attend half or more of their classes the day of the activity unless permission has been given by the principal for the student to be absent.

It shall be the responsibility of the parents/legal guardians to notify the student's attendance center as soon as they know the student will not be attending school on that day. The principal may request evidence or written verification of the student's reason for absence.

It shall be the responsibility of the superintendent, in conjunction with principals, to develop administrative regulations regarding this policy.

.


Adopted: 9/98
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17
Related Policy (Code #): 500.1; 501.1
Legal Reference (Code of Iowa): §§ 294.4; 299 (2013); 281 IAC 12.3(4)

501.12 - Student Absences Turancy/Unexcused

 

 

 

Regular attendance by the students at school is essential for them to obtain the maximum opportunities from the education program. Parents/legal guardians and students alike are encouraged to ensure an absence from school is a necessary absence.  Students shall attend school unless excused by the principal of their attendance center.

Truancy is the failure to attend school for the minimum number of days established in the school calendar by the school board. Truancy is the act of being absent without a reasonable excuse. These absences shall include but not be limited to: tardiness, shopping, hunting, non-school concerts, preparation or participation in parties and other celebrations, and employment. Truancy will not be tolerated by the board.

Students are subject to disciplinary action for truancy, including suspension and expulsion. It shall be within the discretion of the principal to determine, in light of the circumstances, whether a student may make up schoolwork missed because of truancy.  Students receiving special education services will not be assigned to supervised study hall or in-school suspension unless the goals and objectives of the student’s Individualized Education Program (IEP) are capable of being met.

The building principal, or designee, shall investigate the cause for a student's truancy.  If the principal, or designee, is unable to secure the truant student's attendance the principal, or designee, should discuss the next step with the superintendent or his/her designee. If after administrative action the student is still truant, the principal shall refer the matter over to the county attorney.

The school district will participate in mediation if requested by the county attorney. The superintendent, or designee, shall represent the district in mediation. The district will monitor the student's compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney.

It shall be the responsibility of the superintendent, in conjunction with the building principals, to develop administrative regulations regarding this policy. The administrative regulations shall indicate the disciplinary action to be taken for truancy.


Adopted: 9/98
Reviewed: 5/11, 4/12; 7/13; 10/14; 1/15; 10/17
Revised: 9/09
Related Policy (Code #): 500.1; 501.1
Legal Reference (Code of Iowa): §§ 294.4; 299 (2013); 281 IAC 12.3(4)

501.13 - Student Release

 

 

 

Students in grades 11 and 12 may be allowed to leave the school district facilities with parental permission when they are not scheduled to be in class. Students who violate school rules may have this privilege suspended.

It shall be the responsibility of the superintendent in conjunction with the principals to develop administrative regulations regarding this policy.


Adopted: 9/98
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17
Revised: 9/09
Related Policy (Code #): 500.1; 501.1
Legal Reference (Code of Iowa): § 294.4 (2013); 281 IAC 12.3(4)

501.14 - Students of Legal Age

 

 

 

Students who have attained legal age may continue the education program without payment of tuition as long as they are eligible to attend an Iowa public school and are residents of the school district.

Parents/legal guardians will be allowed to access and view the student's records without written permission from the student if the student is still a dependent for tax purposes.  In most cases, with the discretion of the principal or the superintendent the student will be able to make decisions and sign documents rather than requiring parental permission or signature.


Adopted: 9/98
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17
Related Policy (Code #): 500.1; 501.1
Legal Reference (Code of Iowa): §§ 22; 282.2, .6-7; 285.4, 599.1; 622.10 (2013);
281 IAC 12.3(6); 20 USC § 1232g (2012)

501.15 - Homeless Children and Youth

 

 

 

The board will make reasonable efforts to identify homeless children and youth of school age within the district, encourage their enrollment, and eliminate existing barriers to their receiving an education which may exist in district policies or practices.

The designated coordinator for identification of homeless children and for tracking and monitoring programs and activities for these children is the Associate Director of Student Services.


Adopted: 9/98
Reviewed: 4/11; 3/12; 10/14; 1/15; 10/17
Revised: 7/13; 12/16
Related Policy (Code #): 501.1; 501.15-R; 503.3; 507.1; 603.3; 711.1
Legal Reference (Code of Iowa): 42 USC §§ 11431 et seq (2012);
281 IAC 33 No Child Left Behind, Title X, Sec 722, PL 107-110 (2004)

501.15-R - Administrative Regulations Regarding Homeless Children and Youth

 

 

 

The district shall make reasonable efforts to identify homeless children and youth within the district, encourage their enrollment in school, eliminate existing barriers in district policies and procedures which may serve as barriers to their enrollment, and ensure that homeless children and youth have equal access to the same free public education including public preschool education as provided to other children and youth.

Definitions:

Unaccompanied youth means youth not in the physical custody of a parent or guardian including youth living in runaway shelters; abandoned buildings, cars, on the streets, or in other inadequate housing; youth denied housing by their families; and school-age, unwed mothers living in homes for unwed mothers who have no other housing available.

Homeless children and youth means individuals from ages 3 through 21 who lack a fixed, regular, and adequate nighttime residence including children and youth who are:

  • Sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason (referred to as doubled up);
  • Living in motels, hotels, trailer parks, or campgrounds due to the lack of alternative, adequate accommodations;
  • Living in emergency or transitional shelters;
  • Abandoned in hospitals;
  • Children and youth who have a primary, nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings;
  • Living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and
  • Migratory children who qualify as homeless because they are living in circumstances described above.

Children or youth that are incarcerated or in foster care are not considered homeless.

School of origin means the school that the homeless child or youth attended when permanently housed or the school in which the homeless child was last enrolled.

To help ensure that homeless children and youth have a full opportunity to enroll, attend, and succeed at school the board shall:

  • Designate the Associate Director of Student Services as the local homeless children and youth liaison (319-730-3663);
  • Provide training opportunities for staff so they may help identify and meet the needs of homeless children and youth;
  • Remove barriers; including those associated with fees, fines, and absences to the identification, enrollment, retention, attendance, and/or success in school for homeless children and youth;
  • Ensure collaboration and coordination with other service providers;
  • Ensure transportation is provided in accordance with legal requirements;
  • Provide school stability in school assignment according to the child’s best interest;
  • Ensure the privacy of student records as provided by applicable law including information about a homeless child or youth’s living situation;
  • Engage in the dispute resolution process for decisions relating to the educational placement of homeless children and youth as provided by applicable law; and
  • Prohibit the segregation of a homeless child or youth from other students enrolled in the district.

The superintendent, or designee, may develop an administrative process or procedures to implement this policy.

 

Adopted: 8/06
Reviewed: 4/11; 3/12; 7/13; 10/17
Revised: 1/15; 12/16
Related Policy (Code #): 501.1; 501.15; 504.1; 505.3; 505.6; 602.5; 701.1
Legal Reference (Code of Iowa): 20 USC § 6301; 42 USC § 11302;
42 USC §§ 1431 et seq; 281 IAC 33

502 - Student Conduct

 

 

 

502.1 - Student Conduct

 

 

 

Board Philosophy
The board believes inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, and presents a threat to the health and safety of students, employees, and visitors on school premises.

Students shall conduct themselves in a manner fitting to their developmental age level with respect and consideration for the rights of others while:

  • On district property or on property within the jurisdiction of the school district;
  • On school-owned and/or operated school or chartered vehicles;
  • Attending or engaged in school activities; and
  • Away from school grounds if misconduct will directly affect the good order, efficient management, and welfare of the school district.

All employees of the district shall share responsibility for supervising the behavior of students and for seeing that they meet the standards of conduct which have been or may hereafter be established. Emphasis shall be placed upon the growth of the student in his/her ability to discipline himself/herself.

Student Behavior
Students who fail to abide by this policy and the administrative regulations supporting it may be disciplined for conduct which disrupts or interferes with the education program, conduct which disrupts the orderly and efficient operation of the school district or school activity, conduct which disrupts the rights of other students to obtain their education or participation, conduct that is violent or destructive, or conduct which interrupts the maintenance of a disciplined atmosphere. Disciplinary measures include but are not limited to removal from the classroom or school-related situation, detention, suspension, probation, and expulsion.

Consequences for misconduct will be fair and developmentally appropriate.

Assault Against an Employee
A student who commits an assault against an employee on district property or on property within the jurisdiction of the school district, while on school-owned or school-operated chartered vehicles, or while attending or engaged in school district activities may be suspended by the principal. Notice of the suspension shall be sent to the superintendent who shall review the suspension to determine whether to recommend further sanctions against the student, which may include expulsion. 

Assault for purposes of this section of this policy is defined as:

  • An act which is intended to cause pain or injury to, or which is intended to result in physical contact which will be insulting or offensive to another, coupled with the apparent ability to execute the act; or
  • Any act which is intended to place another in fear of immediate physical contact which will be painful, injurious, insulting, or offensive coupled with the apparent ability to execute the act; or
  • Any act of intentionally pointing any firearm or dangerous weapon toward another or displaying in a threatening manner any dangerous weapon toward another.

The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social, or other activity not in itself criminal when the act is a reasonably foreseeable incident of such sport or activity and does not create an unreasonable risk of serious injury or breach of the peace.

Types of Administrative Discipline
Removal from the classroom or school-related situation means a student is subject to discipline by the responsible administrator. It shall be within the discretion of the administrator, or designee, to remove the student.

Detention means the student’s presence is required during non-school hours for disciplinary purposes. The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day, or on non-school days. Whether a student will serve detention and the length of the detention shall be within the discretion of the licensed employee disciplining the student or the building principal or designee.

Suspension means either an in-school suspension, an out-of-school suspension with a restriction from activities, a restriction from activities, or loss of eligibility administered by the principal or designee.

In-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision. An in-school suspension will not exceed 10 consecutive school days.

Out-of-school suspension means the student is removed from the school environment, which includes school classes and activities. An out-of-school suspension will not exceed 10 school days.

Restriction from school activities means a student will attend school, classes, and practice but will not participate in school activities.

Administrative suspension shall be the removal of a student by an administrator from the immediate area to a safe zone until further administrative review can be conducted.

Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being reprimanded. The conditional suspension shall mean the student must meet the conditions and terms for the suspension of the penalty. Failure of the student to meet these conditions and terms shall result in immediate reinstatement of the penalty.

Expulsion means an action by the Board to remove a student from the school environment which includes but is not limited to classes and activities for a period of time set by the Board not to exceed one calendar year plus the completion of the current school year.

Special Education Discipline
Following the suspension of a special education student an informal evaluation of the student’s placement shall take place. The Individual Education Program (IEP) shall be evaluated to determine whether it needs to be changed or modified in response to the behavior that led to the suspension.

If during a calendar school year a special education student’s suspensions either in or out of school equal 10 school days on a cumulative basis, an IEP team shall meet to review the current IEP and determine whether the student is appropriately placed.

Regulations
It shall be the responsibility of the superintendent in conjunction with principals to develop administrative regulations regarding this policy.


Adopted: 6/70
Reviewed: 5/11; 3/12; 10/14; 1/15
Revised: 7/13; 12/16; 10/17
Related Policy (Code #): 501.1; 502.1-R; 503.1; 602.5
Legal Reference (Code of Iowa): §§ 279.8; 282.3; 282.4-5; 708.1;
281 IAC 12.3(6)

502.1-R - Administrative Regulations Regarding Student Conduct Procedures and Due Process

 

 

 

The constitutional rights of individuals assure the protection of due process of law, therefore, this system of constitutionally and legally sound procedures is developed with regard to the administration of discipline in the Linn-Mar Community Schools. These regulations are not intended to outline specific rules regarding misconduct for which a student could be suspended, but instead to provide the framework for a fair and orderly method of handling all problems of misconduct.

Law enforcement may be notified depending on the severity or danger of the situation including the threat to physical safety of others or the student and in cases where the student’s behavior cannot be physically controlled by administration.

Due Process
Due process procedures include the right of the student to: 

  1. Be given oral and/or written notice of the charges;
  2. Be given the opportunity to admit or deny such charges;
  3. Be given an explanation of the evidence against the student if he/she denies the charges; and
  4. Be given an opportunity to explain the situation. 

The principal, or designee, at their discretion may allow a student to confront witnesses against the student or present witnesses on behalf of the student.

As appropriate to the age of the student, the administration will make an effort to notify parents/legal guardians of disciplinary due process when warranted.

Statement of Rules - Administrative Action

Probation is the conditional suspension of a penalty for a set period of time and may include conditional attendance during a trial period. Probation may be imposed by the principal, or designee, for infractions of school rules which do not warrant the necessity of removal from school. The following procedures shall be followed:

  • The principal or other person in charge of the attendance center shall conduct an informal investigation of the allegations against the student prior to imposition of probationary status. The investigation will include but not be limited to written or oral notice to the student of the allegations against the student and an opportunity to respond. Probationary status will not be imposed for a period longer than 10 school days.
  • Should the student breach the conditions imposed for probation the student may be removed from academic or extra-curricular privileges or have more severe penalties such as suspension imposed. An investigation similar to that of the informal investigation above shall be made to determine whether the condition imposed has been breached.
  • Written notice and reasons for the probation shall be sent to the student’s parents/legal guardians.

In-School Suspension is the temporary isolation of a student from one or more classes while under proper administrative supervision. In-school suspensions may be imposed by the principal, or designee, for infractions of school rules which are serious but which do not warrant the necessity of removal from school.

  • The principal, or designee, shall conduct an investigation of the allegations against the student prior to imposition of an in-school suspension. The investigation will include but not be limited to written or oral notice to the student of allegations against the student and an opportunity to respond. In-school suspension shall not be imposed for a period longer than 10 school days. Written notice and reasons for the in-school suspension shall be sent to the student’s parents/legal guardian.
  • Under no circumstances may more than one administrative suspension be imposed upon a student for the same set of facts.
  •  Parents/legal guardians must direct the first appeal to the administrator issuing the suspension.

Out-of-School Suspension is the removal of a student from the school environment for periods of short duration. Out-of-school suspension is to be used when other available school resources are unable to constructively remedy student misconduct.

  • A student may be suspended for up to 10 school days by a principal, or designee, for violation of school rules or repeated infractions of school rules, regulations, policy, or the law or when the presence of the student will cause substantial interference with the maintenance of the educational environment or the normal operation of the school. The principal, or designee, may suspend the student after conducting an investigation of the allegations against the student, giving the student oral or written notice of allegations against the student, and the opportunity to respond. Due process procedures will be followed prior to the suspension of the student.
  • At the principal’s, or designee’s, discretion the student may be allowed to confront witnesses against the student or present witnesses on behalf of the student.
  • Nothing should prevent the immediate suspension of a student when the student’s continued presence on school grounds would endanger the student’s safety or well-being, the safety or well-being of other members of the school community, or substantially interfere with the proper functioning of the school. In the instance of an immediate suspension a hearing will be held within three days to determine future action. Such a hearing will be organized by the principal, or designee, and will be conducted following intent of the process defined above. In the event the suspension occurred prior to the hearing the person responsible shall document the basis of the necessity for such action.
  • Notice of the out-of-school suspension shall be mailed to the student’s parents/legal guardians no later than the end of the school day following the suspension. A notice may be sent to the superintendent and president of the board. A reasonable effort shall be made to personally notify the student’s parents/legal guardians and the person making or attempting to make the contact shall document such effort.   
  • Under no circumstances may more than one administrative suspension be imposed upon a student for the same set of facts.
  • Parents/legal guardians must direct the first appeal to the administrator issuing the suspension.
  • Written notice to the parents/legal guardians shall include the circumstances which led to the suspension of the student.

Administrative Suspension from School for an Indefinite Time occurs when the length of the student’s disciplinary suspension cannot be determined at the time of the incident, depending on the severity of the incident, extenuating circumstances involving the student’s well-being or that of other students or staff, or the administration’s access to all of the facts having bearing on the determination of the discipline.

  • When the principal or other person in charge of the attendance center deems it necessary, a suspension from school may be made for an indefinite period of time not to exceed 10 school days with reinstatement conditioned upon a joint conference between school authorities and parents/legal guardians and/or upon the provision of evidence of counseling or intervention. In such instances the principal, or designee, shall, prior to the suspension, make known to the student the allegations against him/her and allow the opportunity for the student to respond. The principal will notify the parents/legal guardians no later than the end of the school day following the day that the indefinite suspension was imposed. A reasonable effort shall also be made to notify the student’s parents/legal guardians by telephone or personal contact, and the person making or attempting to make the contact shall document such effort.
  • Parents/legal guardians of students so suspended may make an appointment to meet with school administrators at the earliest possible time. At the conclusion of such conference the school administration shall determine when the student will be reinstated and under what conditions. A student may be reinstated within 10 school days.

Suspensions and Special Education Students

  • Students who have been identified as special education students may be referred for a review of the student’s Individual Education Program (IEP). A manifestation determination of the behavior will be completed by the IEP team. At the team meeting the IEP may be revised to include a continuum of intervention strategies and programming to change the behavior.
  • Students who have not been identified as special education students may be referred for evaluation after the student’s suspension to determine whether the student has a disability and is in need of special education.
  • Law enforcement may be notified depending on the severity or danger of the situation including the threat to physical safety of others or the student and in cases where the student’s behavior cannot be physically controlled by administration.

Adopted: 6/80
Reviewed: 5/11; 3/12; 10/14; 1/15; 12/16; 10/17
Revised: 7/13
Related Policy (Code#): 502.1

502.2 - Expulsion

 

 

 

Only the board may expel a student from the school environment. The removal of a student from the school environment, which includes but is not limited to classes and activities not exceeding one year plus end of the current school term, is an expulsion from school.

Students may be expelled for violations of board policy. It shall be within the discretion of the board to discipline a student by using an expulsion for a single offense or for a series of offenses depending on the nature of the offense and the circumstances surrounding the offense.

It shall be within the discretion of the superintendent to recommend to the board the expulsion of a student for disciplinary purposes. Only the board may take action to expel a student. Condition of re-admission of the student shall be designated by the board at the time of the expulsion decision. When appropriate, the board will receive status updates on expelled students. The principal shall keep records of expulsions in addition to the board’s records.

When a student is recommended for expulsion by the board the student shall be provided with:

  1. Notice of the reasons for the proposed expulsion;
  2. The names of the witnesses and an oral or written report on the facts to which each witness testifies, unless the witnesses are students whose names may be released at the discretion of the superintendent;
  3. An opportunity to present a defense against the charges and provide either oral testimony or written affidavits of witnesses on the student’s behalf;
  4. The right to be represented by counsel; and
  5. The decision of the board in writing.

In addition to these procedures, a special education student must be provided with additional procedures prior to an expulsion hearing. A determination should be made whether the student’s behavior is caused by the student’s disability or whether the conduct is the result of inappropriate placement. Discussions and conclusions of this meeting should be recorded.

If the special education student’s conduct is not caused by the disability, the student may be expelled or suspended for a long-term period following written notice to the parent/legal guardian and pursuant to the school district’s expulsion hearing procedures. If the misconduct is caused by the disability and a change in placement is recommended, the change must be made pursuant to the placement procedures used by the school district.


Adopted: 6/70
Reviewed: 5/11; 3/12; 10/14; 1/15
Revised: 7/13; 10/17
Related Policy (Code #): 502.1; 502.2-R; 502.3; 502.3-R
Legal Reference (Code of Iowa): §§ 21.5; 282.3-5 (2013); 281 IAC 12.3(8)

502.2-R - Administrative Regulations Regarding Student Expulsion Procedures

 

 

 

The constitutional rights of individuals assure the protection of due process of law, therefore, this system of constitutionally and legally sound procedures is developed with regard to the administration of discipline in the Linn-Mar Community Schools. This document is not intended to outline specific rules regarding misconduct for which a student could be expelled, but instead to provide the framework for a fair and orderly method of handling all problems of misconduct.

Board Action

  1. The board may, by a majority vote, expel any student from school for a violation of the rules and regulations approved by the board or when the presence of the student is detrimental to the best interests of the school.
  2. Upon the recommendation of the superintendent, or designee, the board may expel a student for violation of school rules or repeated infractions of school rules, or when the presence of the student will cause substantial interference with the maintenance of the educational environment or the normal operation of the school.
  3. The superintendent, the student, or his/her representative may request a hearing before the board. This hearing may be in closed session at the request of the student and/or the student’s parents/legal guardians.

Hearing Procedures

  1. A written statement of the alleged misconduct given as grounds for the proposed board expulsion will be given to the student’s parents/legal guardians at least five calendar days before the hearing. Such statement will include the names of the school officials and teachers having knowledge of the proposed reasons for board expulsion. The written statement will be accompanied by a copy of the board policy and rules pertaining to procedures for board expulsion of students. 
  2. A written notice will be sent by certified mail to the student’s parents/legal guardians at least three days before the hearing. This notice shall contain the date, time, and place of the hearing. This provision may be waived by written agreement of the parties.
  3. If the parents/legal guardians of a student cannot be notified or cannot be present at the hearing because of extenuating circumstances and request a postponement, the board may postpone the hearing until the parents/legal guardians are notified and available to be present. Such requests for postponement should be made at least 48 hours prior to the scheduled hearing time.
  4. If the student, their parents or legal guardians, or representative do not request postponement for cause and are not present at the time and place scheduled in the hearing notice the hearing shall proceed without them. In such an event, the record will show a factual determination by the board that sufficient and proper notice was given the parties and no postponement was requested.
  5. Permission will be granted for the appearance of counsel or other representation.
  6. The opportunity will be granted prior to the hearing for the student or their representative to examine copies of documents to be used as evidence. Permission will be granted for the student or their representative to discuss the matter with administrators, teachers, and other witnesses.
  7. The superintendent, or designee, shall present evidence in behalf of the recommendation. An attorney hired by the board may not, at the same time, present evidence and advise the board.
  8. Witnesses at the hearing or persons whose testimony has been submitted in written form, if available, shall be subject to cross-examination by any party as is necessary for a full and true disclosure of the facts.
  9. The opportunity will be granted for the student or their counsel to present the student’s version or refutation of the allegations through documents and witnesses. If the student refuses to testify they shall not be punished for refusal to testify, nor shall such refusal in any way be construed as an admission of guilt.
  10. The board’s decision will be based solely upon evidence introduced at the hearing.
  11. Within 10 calendar days of the hearing the board will mail, or have delivered to the student and their parents/legal guardians, a written statement of the board’s decision and the factual basis for it.
  12. A verbatim record of the hearing shall be made by mechanized means or shorthand reporter. Such record shall be kept by the district for a minimum of one year and shall be made available to the student or their parents/legal guardians upon request and at a reasonable cost.
  13. Nothing contained in paragraph A through L shall prevent the immediate board expulsion of a student when the student’s continued presence on the school grounds would endanger their safety or well-being, the safety or well-being of other members of the school community, or substantially interfere with the proper functioning of the school. In the instance of an immediate board expulsion, a hearing will be held within 10 days to determine future action. Such a hearing will be conducted in the spirit of due process envisioned in paragraphs A through L.

Conditions for Readmission

The board may consider and, by majority vote of those present, grant readmission to a student suspended by board action at any time and upon any condition it may determine or may designate the authority for readmission to an administrator at the time of the expulsion decision. A decision adverse to the student may be appealed under Chapter 290, Code of Iowa.

Students, parents/legal guardians, and faculty will be regularly informed of school rules regarding student behavior and discipline.


Adopted: 6/80
Reviewed: 5/11; 3/12; 10/14; 1/15; 10/17
Revised: 7/13
Related Policy (Code#): 502.2; 502.3; 502.3-R
Legal Reference (Code of Iowa): 282.4; 282.5; 279.8

502.3 - Prohibition of Tobacco/Nicotine, Alcohol, and Drugs

 

 

 

The board prohibits the distribution, dispensing, manufacturing, possession, use, or being under the influence of alcohol, tobacco/nicotine, other controlled substances, or look alike substances that appear to be tobacco/nicotine, alcohol, or controlled substances by students while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds.

The board believes such illegal, unauthorized or contraband materials generally cause material and substantial disruption to the school environment and present a threat to the health and safety of students, employees, or visitors.

Violation of this policy by students will result in disciplinary action including suspension or expulsion. Use, purchase, or being in possession of cigarettes, tobacco/nicotine, or tobacco products for those under the age of 18 may be reported to the local law enforcement authorities. Possession, use, or being under the influence of alcohol and/or a controlled substance or drug not prescribed to the user or distributor may also be reported to the local law authorities.

Students who violate the terms of this policy may be required to satisfactorily complete a substance abuse assistance or rehabilitation program. If such student fails to satisfactorily complete such a program, the student may be subject to discipline including suspension or expulsion.

It shall be the responsibility of the superintendent in conjunction with principals to develop administrative regulations regarding this policy.


Adopted: 6/70
Reviewed: 3/12; 10/14; 10/17
Revised: 5/11; 7/13; 1/15
Related Policy (Code #): 502.1; 502.2; 502.2-R; 502.3-R
Legal Reference (Code of Iowa): §§ 123.46; 124; 279.8-9; 453A (2013);
281 IAC 12.3(9); .5(3)(e); .5(4)(e); .5(5)(e); .5(21)

502.3-R - Administrative Regulations Regarding Enforcement of Prohibition of Tobacco/Nicotine, Alcohol, and Drugs

 

 

 

Administrative regulations enforcing Policy 502.3 Prohibition of Tobacco/Nicotine, Alcohol, and Drugs includes three components: prevention, intervention, and discipline.

Prevention

  • Age-appropriate, developmentally-based drug and alcohol curriculum for students in grades kindergarten through 12 which addresses the legal, social, and health consequences of tobacco/nicotine, drug, and alcohol use and which provides information about effective techniques for resisting peer pressure to use tobacco/nicotine, drugs, and alcohol.
  • A statement to students that the use of illicit drugs and the unlawful possession and use of alcohol is wrong and harmful.
  • Standards of conduct for students that clearly prohibit, at a minimum, the unlawful possession, use, being under the influence of, or distribution of illicit drugs and alcohol by students on school premises or as part of any of its activities.

Intervention

  • Information about drug and alcohol counseling, rehabilitation, and re-entry programs available to students.
  • An expectation that students may be required to successfully complete an appropriate rehabilitation program if involved in substance abuse behaviors.

Discipline

  • A clear statement that disciplinary sanctions up to and including suspension or expulsion, and referral for prosecution that will be imposed on students who violate the policy.
  • A requirement that parents and students be given a copy of the standards of conduct and the statement of disciplinary sanctions required.
  • Notification to parents and students that compliance with the standards of conduct is mandatory.

The board believes it must do everything within its jurisdiction to ensure the safety and well-being of students. Therefore, the administration of the district will work cooperatively with law enforcement officials, including the Police Department and the Police Department Canine Unit, within the utmost authority of the law to prohibit the use of tobacco/nicotine, alcohol, and drugs. The canine unit may include searches of automobiles, searches of lockers, classroom searches, and/or buildings. 


Adopted: 9/98
Reviewed: 3/12; 7/13; 10/14; 1/15; 10/17
Revised: 5/11; 7/13
Related Policy: 502.2; 502.2-R; 502.3

502.4 - Search and Seizure

 

 

 

School district property is held in public trust by the board. School district authorities may, without a search warrant, search a student; student lockers; personal effects; desks; work areas; or student vehicles based on a reasonable suspicion that a board policy, school rule, or law has been broken. The search shall be in a manner reasonable in scope to maintain order and discipline in the schools, promote the educational environment, and protect the safety and welfare of students, employees and visitors to the school district facilities. The furnishing of a locker, desk, or other facility or space owned by the school and provided as a courtesy to a student, even if the student provides the lock for it, will not create a protected student area and will not give rise to an expectation of privacy with respect to the locker, desk, or other facility.

School authorities may seize any illegal, unauthorized, or contraband materials discovered in the search. Items of contraband may include but are not limited to non-prescription controlled substances, marijuana, cocaine, amphetamines, barbiturates, apparatus used for controlled substances, alcoholic beverages, tobacco, weapons, explosives, poisons, and stolen property. Such items are not to be possessed by a student while they are on school district property or on property within the jurisdiction of the school district, while on school owned and/or operated school or chartered vehicles, while attending or engaged in school activities, and while away from school grounds if misconduct will directly affect the good order, efficient management, and welfare of the school district. Possession of such items will be grounds for disciplinary action including suspension or expulsion and may be reported to local law enforcement authorities. 

The board believes that such illegal, unauthorized, or contraband materials cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees, or visitors on the school district premises or property within the jurisdiction of the school district and are prohibited.

It shall be the responsibility of the superintendent in conjunction with principals to develop administrative regulations regarding this policy.


Adopted: 7/80
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17
Revised: 9/09
Related Policy (Code#): 502.4-R; 502.4-E
Legal Reference (Code of Iowa): US Const Amend IV; New Jersey vs TLO;
469 US 325 (1985); Cason vs Cook, 810 F.2d 188 (8th Cir 1987),
cert den; 482 US 930 (1987); Ch 808A (2013); 281 IAC 12.3(6)

502.4-R - Administrative Regulations Regarding Search and Seizure

 

 

 

Searches in General

Reasonable and Articulable Suspicion: A search of a student will be justified when there are reasonable grounds for the suspicion that the search will turn up evidence that the student has violated or is violating board policy or the law.

Reasonable suspicion may be formed by considering factors such as the following:

  • Eyewitness observations by employees;
  • Information received from reliable sources;
  • Suspicious behavior by the student; or
  • The student’s past history and school record, although this factor alone is not sufficient to provide the basis for reasonable suspicion.

Reasonable Scope: A search will be permissible in its scope or intrusiveness when the measures adopted are reasonably related to the objectives of the search. Reasonableness of scope or intrusiveness may be determined based on factors such as the following:

  • Age of the student;
  • Gender of the student;
  • Nature of the infraction; and
  • The urgency requiring the immediate search without delay.

Types of Searches

Personal Searches
A student's person and/or personal effects (e.g., purse, backpack, etc.) may be searched when a school official has reasonable suspicion to believe the student is in possession of illegal or contraband items or has violated board policies or the law.

Personally intrusive searches will require more compelling circumstances to be considered reasonable.

  • Pat-Down Search: If a pat-down search or a search of a student's garments (such as jackets, socks, pockets, etc.) is conducted, it will be conducted in private by a school official of the same gender as the student and with another adult witness of the same gender, when feasible, present for the search.
  • A more intrusive search, short of a strip search, of the student's person or personal effects is permissible in emergency situations when the health or safety of students, employees, or visitors is threatened. Such a search may only be conducted in private by a school official of the same gender as the student, with an adult of the same gender present, unless the health or safety of students will be endangered by the delay which may be caused by following these procedures.

Locker and Desk Inspections
Although school lockers and desks are temporarily assigned to individual students, they remain the property of the school district at all times. The school district has a reasonable and valid interest in insuring the lockers and desks are properly maintained. For this reason, lockers and desks are subject to unannounced inspections and students have no legitimate expectations or privacy in the locker or desk. Periodic inspections of all or a random selection of lockers or desks may be conducted by school officials in the presence of the student or another individual. Any contraband discovered during such searches will be confiscated by school officials and may be turned over to law enforcement officials.

The contents of a student’s locker or desk (coat, backpack, purse, etc.) may be searched when a school official has reasonable and articulable suspicion that the contents contains illegal or contraband items or evidence of a violation of law or school policy or rule. Such searches should be conducted in the presence of another adult witness when feasible.

Automobile Searches
Students are permitted to park on school premises as a matter of privilege not of right. The school retains authority to conduct routine patrols of the student parking lots. The interior of a student's automobile on the school premises may be searched if the school official has reasonable suspicion to believe that illegal, unauthorized, or contraband items are contained inside.


Adopted: 7/87
Reviewed: 5/11; 3/12; 10/14; 1/15; 10/17
Revised: 7/13
Related Policy: 502.4; 502.4-E

502.4-E - Search and Seizure Checklist

 

 

 

What factors caused you to have a reasonable suspicion that the search of this student or the student's effects, locker, or automobile would turn up evidence that the student has violated or is violating the law, board policy, or school rules?

Eyewitness Account:

  • By whom: _______________________________________________                                                                                                  
  • Date/Time: ______________________________________________                                                                                     
  • Place: __________________________________________________                                                                                            
  • What was seen: __________________________________________

Information from a Reliable Source:    

  • From whom: ____________________________________________
  • Time received: ___________________________________________
  • How information was received: ______________________________
  • Who received the information: _______________________________
  • Describe information: ______________________________________

Suspicious Behavor:
Explain: ______________________________________________________
_____________________________________________________________

Student's Past History:
Explain: ______________________________________________________
_____________________________________________________________

Time of search: ________________________________________________
Location of search: _____________________________________________
Student told purpose of search: ___________________________________
Consent of student requested: ____________________________________
Parent/Guardian contact (date, time, mode): _________________________   

Was the search conducted reasonable in terms of scope and intrusiveness?   

  • What was searched for: ____________________________________
  • Gender of student: ________________________________________
  • Age of student: ___________________________________________
  • Exigency of the situation: ___________________________________
  • What type of search was conducted: __________________________
  • Who conducted search: ____________________________________
  • Title: ________________________ Gender: ____________________
  • Witness(es): _____________________________________________
    ​                     _____________________________________________

Explanation of Search:
Describe the time and location of the search: _________________________
_____________________________________________________________

Describe exactly what was searched: _______________________________
_____________________________________________________________

What did the search yield: ________________________________________
_____________________________________________________________

What was seized: _______________________________________________
______________________________________________________________

Was anything turned over to law enforcement, if so what: ________________
______________________________________________________________

Were parents/guardians notified of search including the reason and scope:
______________________________________________________________                                                                          


Adopted: 8/02
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17
Revised: 10/06
Related Policy (Code#): 502.4; 502.4-R

502.5 - Co/Extra-Curricular Conduct Policy

 

 

 

Participation in school activities is a privilege. School activities provide the benefits of promoting additional interests and abilities in the students during their school years and for their lifetime.

Students who participate in co/extra-curricular activities serve as ambassadors of the school district throughout the calendar year whether away from school or at school.  Students who wish to have the privilege of participating in co/extra-curricular activities must conduct themselves in accordance with board policy.

Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures. The principal shall keep records of violations of the co/extra-curricular conduct policy.

It shall be the responsibility of the superintendent in conjunction with principals to develop rules and regulations for school activities. Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.


Adopted: 3/84
Reviewed: 5/11; 3/12; 10/14; 1/15; 10/17
Revised: 7/13
Related Policy (Code #): 502.1; 502.5-R1; 502.5-R2; 502.5-R3; 504.9
Legal Reference (Code of Iowa): §§ 280.13, .13A (2013); 281 IAC 12.3(8); 36.15(1)

502.5-R1 - Administrative Regulations Regarding Co/Extra-Curricular Conduct for Students

 

 

 

Co/extra-curricular activities in the context of this policy include all school sponsored activities other than the regular classroom and laboratory experiences. All approved school activities, clubs, organizations, athletic programs, and intramural competitions are considered co/extra-curricular activities.

Participation in co/extra-curricular activities is considered a privilege by the Linn-Mar Community Schools. Proper student conduct in these activities, whether on school grounds or away from school, is expected and must coincide with the rules of the school.

Violations of school rules can result in a student being suspended from the activity, removed from the activity permanently, and/or referred to law enforcement agencies.

The director of the co/extra-curricular activity will establish and make known rules of conduct and regulations for the students participating in the activity. The rules of conduct shall be approved by the building principal or designee. Said rules shall be in writing and given to each student in the particular activity prior to their membership or involvement with the activity. Additional rules of conduct may be established and made known during the school year. The director of co/extra-curricular activity may declare a student ineligible whose conduct is contrary to and in violation of the established rules and regulations.

A student may contest the declaration of the ineligibility by the director or school administration to the building principal. Appeal must be submitted in writing and within 48 hours of the declaration.

An adverse decision of the building principal may be appealed to the superintendent of schools. This appeal shall be within seven days of receipt of the principal's decision.

In the event of an adverse decision by the principal and superintendent the eligibility may be appealed to the Board of Education. This appeal shall be within seven days of receipt of the decision from the superintendent.

Good Conduct Rule for Transfer Students
Any student declared ineligible under their prior school district's good conduct rule and then, without having completed the full period of ineligibility at that school, transfers to Linn-Mar will not be eligible for participation in co/extra-curricular activities at Linn-Mar until the full period of ineligibility has been completed. Once that period of ineligibility has been completed the student is then immediately eligible for participation in co/extra-curricular activities at Linn-Mar as far as any good conduct rule is concerned.


Adopted: 3/84
Reviewed: 5/11; 3/12; 10/14; 1/15; 10/17
Revised: 7/13
Related Policy (Code#): 502.5; 502.5-R2-R3

502.5-R2 - Administrative Regulations Regarding Co/Extra-Curricular Conduct Policy

 

 

 

Philosophy

We believe the Linn-Mar co/extra-curricular program is an extension of a balanced educational program that allows students the opportunity to apply knowledge and skills learned in school to real life situations. It is through this interaction and systematic guidance of students in their every day environments that we can provide first-hand experiences, test their skills, provide successes, and offer an effective means to prepare students for a total growth. Co/extra-curricular activities all contribute to the total growth of a young person provided these activities are conducted from a balanced educational perspective. The educational challenge is to provide a student the opportunity to learn how to learn. 

Co/extra-curricular activities serve many purposes. The benefits of a well-directed co/extra-curricular program are far reaching. Each activity should strive to achieve the following goals:

  1. Develop school spirit
  2. Provide service to the school
  3. Help students develop a feeling of competency
  4. Provide opportunities to develop social skills
  5. Provide opportunities for social mobility
  6. Provide for informal interaction between faculty members, students, and parents
  7. Provide training in citizenship and foster leadership
  8. Provide opportunities for self-expression
  9. Help students develop worthwhile activities for their leisure time
  10. Provide opportunities for recreation
  11. Provide information on vocations/careers and other topics of interest
  12. Promote healthy and productive lifestyles

Co/Extra-Curricular Conduct Policy

Linn-Mar co/extra-curricular programs are completely voluntary programs. No student is obligated to take part in co/extra-curricular school activities. Participation is not required for advancement or graduation. Furthermore, school boards have the authority to adopt good conduct rules (Board of Directors of the Independent School District of Waterloo vs Green, 147 NW 2d 854, 1967). The basis of good conduct rules may apply to co/extra-curricular activities beyond athletics (Bunger vs Iowa High School Athletic Association, 197 NW 2d 555, Iowa 1972).

Co/extra-curricular participants in athletics, forensics, dramatics, or other interscholastic activities play a somewhat different role at school. Leadership brings additional responsibility and more is expected of participants in order to be eligible for their particular activity.

According to Linn-Mar board policy 502.5, proper student conduct in these activities whether on school grounds, away from school during the school year, or in the summer is expected and must coincide with the rules of the school.

Parents/Legal Guardians: By signing the Co/Extra-curricular Information Form you are indicating you have read and understood the following:

  1. I am aware of the inherent risks of potentially serious injury while participating in school co/extra-curricular activities. In light of these potential risks, I give my child permission to participate.
  2. I understand that certain co/extra-curricular activities require, by state and local rule, that participants have a physical examination completed by an MD, DO, DC, or approved nurse practitioner and on file with the school health services office prior to participation in a sport or activities.
  3. I understand that there is no school insurance to provide protection to my child during any phase of their participation in co/extra-curricular activities. All participants in co/extra-curricular activities should have some type of health/accident coverage or purchase an alternate student insurance policy available through the district.
  4. I give permission for an authorized school official to obtain medical attention for my child in case of injury or illness.
  5. I give consent for my child to engage in school approved co/extra-curricular activities as a representative of the school.
  6. I give consent for my child to accompany the school approved co/extra-curricular group on school sponsored transportation to both in and out-of-town co/extra-curricular activities. Transportation home, other than school sponsored transportation, may only be approved by the sponsor or coach if the parent of the child is present.
  7. I give consent for my child to travel to and from school approved co/extra-curricular activities by means other than a school vehicle when school transportation is unavailable or impractical. I also waive the responsibility of the school district when my child is being transported by other than a school vehicle and/or drivers other than school personnel to or from a school sponsored activity.
  8. I am aware that there are board policies and a board approved student handbook that contains certain regulations for academic eligibility, attendance in school, behavior both in and out of school, and rules concerning the possession, distribution or use of alcohol, drugs and tobacco/nicotine. I understand that school administration may suspend or expel my child from co/extra-curricular activity for failure to abide by these regulations. I also understand that each activity may have additional rules for participation.
  9. I understand that some activities require fees, such as uniform and rental fees.
  10. I understand that academic eligibility for co/extra-curricular activities shall be determined according to the guidelines established in board policy 502.6. Students are advised that high school students must pass all courses during the preceding grading period in order to be eligible to participate in co/extra-curricular activities.
  11. I understand that parents/legal guardians/spectators should be role models at activities, whether home or away. They must realize inappropriate and unsportsmanlike behavior may result in removal from the activity.

Adopted: 7/97
Reviewed: 5/11; 3/12; 10/14; 1/15; 10/17
Revised: 7/13
Related Policy (Code #): 502.5; 502.5-R1, R3; 502.6

502.5-R3 - Administrative Regulations Regarding Co/Extra-Curricular Conduct Policy

 

 

 

Students who participate in co/extra-curricular activities involving public performances are prohibited from possessing, using, transporting, controlling, or transmitting tobacco/nicotine, alcohol, or other drugs at any time (year-round) during their middle school or high school career. The administration will suspend a student if it is determined, as reported by school personnel, that the violation did occur. The ruling includes any activities outside of school as well as at school or at school events (either home or away). Suspensions may also result from either legal documentation or by self-admittance. Investigation of possible infraction will involve parent notification. If a student is guilty of an infraction and is not currently involved in an activity the suspension will become effective utilizing the activities they were involved in the previous year.

During Middle School or High School Career:

1st Offense - Tobacco/Nicotine, Alcohol, and Other Drugs: Suspended from at least 20% of public performances, with carryover to next activity. Counseling required prior to reinstatement (suspended from at least 33% of performances if no progression in counseling). Must continue to practice.

2nd Offense - Tobacco/Nicotine, Alcohol, and Other Drugs: Suspended from at least 50% of public performances with carryover to next activity. Counseling required prior to reinstatement. Must continue to practice.

3rd Offense: One-year suspension from co/extra-curricular activities. Counseling required prior to reinstatement for all third offenses.

4th Offense: Permanent suspension from co/extra-curricular activities. Counseling available for all fourth offenses.

Established school/team/group rules may also apply to violations.

In order for the suspension to be put into effect, it must be clearly determined that the violation did occur. It is clear that an admission from the student is not required prior to disciplining a student. (Schmahl vs. Glenwood Community School District, 2 DPI App Dec. 26, 1979)

Court System Involvement: Students admitting to or found guilty of non-traffic misdemeanors or felonies not defined in these regulations may be subject to suspension from co/extra-curricular activities as determined by the building principal or designee. The school district will cooperate with the courts or other recognized public agencies in carrying out consequences in co/extra-curricular activities.

Appeal Process: As established by board policies 502.5 and 502.5-R1.

Definitions:

Carryover: In situations when there are not enough performances remaining in a season to complete a suspension, the suspension will be carried over to the next co/extra-curricular activity in which the student takes part.

Counseling: Directed by Linn-Mar Middle School, high school counseling office, or other non-school agencies that students are referred to or are approved by school counselors or the Student Assistance Team. Any cost for use of non-school agencies is to be bore by the student. Linn-Mar counseling will include discussion of decision-making skills, tobacco/nicotine/alcohol/drug information, and peer and family relationships with parents/legal guardians invited to participate. A student may receive confidential assistance at any time during their middle school or high school career.

Possession/Use/Transportation/Control/Transmission:

  • Tobacco/Nicotine: Personal possession, use, transportation, control, or transmission.
  • Alcohol and Other Drugs: As defined by legal statute and/or court interpretation. Possession, transportation, control, or transmission may be determined by prior  knowledge or intent. Team rules may be more specific.

Public Performance Activity: Is a co/extra-curricular activity where students are expected to perform in activities which the public may view. Examples include but are not limited to: athletic events, concerts, plays, debates, speech contests, music contests, previews, and exhibitions. Activities begin with the first required meeting for any participant and end when equipment is checked in, set is struck, or the last required meeting occurs, etc. Athletic seasons are defined by state or local designated starting and ending dates. Public performances are determined by the administration prior to the beginning of co/extra- curricular activities.


Adopted: 4/91
Reviewed: 5/11; 3/12; 10/14; 10/17
Revised: 7/13; 1/15
Related Policy (Code#): 502.5; 502.5-R1-R2

502.6 - High School Academic Eligibility for Co/Extra-Curricular Activities

 

 

 

Those students not academically eligible may be allowed to participate in practices at the discretion of the coach, director, or sponsor with the approval of the high school principal or designee. Academically ineligible students may travel with co/extra-curricular activity groups at the discretion of the athletic director or administrator, but may not participate.

Students must pass all courses during the preceding grading period in order to be eligible to participate in co/extra-curricular activities. Students who do not pass all courses during the preceding grading period shall be ineligible for a 30-day consecutive calendar period. For co/extra-curricular activities, this 30-day period shall begin in the next grading period the day after grades are available.

For athletics, this ineligible period shall follow the guidelines of the Scholarship Rule, 281 IAC 36.15(2). The Scholarship Rule states that the student is ineligible for a 30-day consecutive calendar period in the next (or current) interscholastic athletic team in which the student is a contestant. This 30-day period begins on the first date competition in that sport is allowed, as determined by the Scholarship Rule. There is no requirement that the student competed in the sport previously.

In order to fulfill the requirements of a loss of competition penalty, the student must complete the entire activity/sport season in good standing as well as be withheld from the prescribed number of competition dates. To be considered a member in good standing, the student must follow all behavioral, attendance, and team expectations; be an active team member at the end of the season; and their name must be listed on the end-of-season report for their sport. If a student quits an activity/sport team or is removed from an activity/team because of disciplinary reasons, they will not receive credit for time served.

These co/extra-curricular activities include, but are not limited to, interscholastic athletic contests, extra-curricular fine arts performances, and other competitions, trips, or performances by Linn-Mar High School sponsored clubs, teams, and organizations.

Students who receive incomplete grades shall be ineligible until all course work is satisfactorily completed. The courses must be completed within 10 days after the conclusion of the previous grading period. Students who qualify for credit recovery shall be ineligible for a minimum of 30 days pending the completion of all course work at a passing level. This work will be monitored by the academic assistance counselor with final approval by the principal.

The principal, or designee, is responsible for checking the records of students in activities at the beginning of the activity and at the end of each grade reporting period the activity is in progress to determine eligibility and will notify the coach, director, or sponsor of ineligible students. All first-time ninth graders (freshmen) will be considered academically eligible at the end of their eighth grade school year. The academic eligibility of incoming, transfer high school students during the school year will be determined by the grades earned and reported by their previous school. Summer activities are considered an extension of the second semester.

The superintendent shall be responsible for the administrative regulations for academic eligibility.


Adopted: 5/90
Reviewed: 5/11; 4/12; 10/14; 1/15
Revised: 7/13; 4/16; 10/17; 11/17
Related Policy (Code #): 502.5; 502.5-R1-R3

502.7 - Corporal Punishment

 

 

 

Corporal punishment may not be used to discipline students. However, reasonable physical force may be used upon a student with or without advance notice when the use of such force is deemed essential by a reasonable person for the following purposes:

  • To quell a disturbance or prevent an act that threatens physical harm to any person.
  • To obtain possession of a weapon or other dangerous object within a student’s control.
  • For the purposes of self-defense or defense of others as provided for in Iowa Code Section 704.3.
  • For the protection of property as provided for in Iowa Code Section 704.4 or 704.5.
  • To remove a disruptive student from class or any area of school premises or from school-sponsored activities off school premises.
  • To protect a student from the self-infliction of harm.
  • To protect the safety of others.

Reasonable physical force should be commensurate with the circumstances of the situation and it should be moderate so as not to cause permanent physical harm to the student. The following factors should be considered in using reasonable physical force for the reasons stated in this policy:

  • The size and physical, mental, and psychological condition of the student.
  • The nature of the student’s behavior or misconduct provoking the use of physical force.
  • The instrumentality used in applying the physical force.
  • The extent and nature of resulting injury to the student, if any.
  • The motivation of the school employee using physical force.

Upon request, the student's parents/legal guardians shall be given an explanation of the reasons for physical force.


Adopted: 7/90
Reviewed: 5/11; 4/12;  7/13; 10/14; 1/15; 10/17
Revised: 9/09
Legal Reference (Code of Iowa): §§ 279.8; 280.21 (2013); 281 IAC 12.3(8); 103

502.8 - Weapons

 

 

 

The Linn-Mar Community School District Board of Education believes weapons, other dangerous objects, and look-a-likes in school district facilities cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees, and visitors on district premises or property within the jurisdiction of the school district.

School district facilities are not an appropriate place for weapons, dangerous objects, and look-a-likes. Weapons, other dangerous objects, and look-a-likes shall be taken from students and others who bring them onto district property or onto property within the jurisdiction of the school district or from students who are within the control of the school district.

Parents/legal guardians of students found to possess weapons, dangerous objects, or look-a-likes on school property shall be notified of the incident. Possession or confiscation of weapons, dangerous objects, or look-a-likes shall be reported to law enforcement officials and the student will be subject to disciplinary action including suspension or expulsion.

Students bringing firearms to school will be expelled for not less than 12 months. The superintendent shall have the authority to recommend this expulsion requirement be modified for students on a case-by-case basis. For purposes of this portion of this policy, the term firearm includes but is not limited to any weapon which is designed to expel a projectile by the action of an explosive, the frame or receiver of any such weapon, a muffler or silencer for such a weapon, any explosive, incendiary, or poisonous gas, or otherwise defined by applicable law.

Weapons under the control of law enforcement officials or other individuals specifically authorized by the board shall be exempt from this policy.

The superintendent, or designee, may develop an administrative process or procedures to implement the policy.


Adopted: 12/94
Reviewed: 5/11; 7/13; 10/14; 1/15; 10/17
Revised: 12/16
Related Policy (Code #): 502.1; 502.8-R
Legal Reference (Code of Iowa): §§ 279.8; 280.21B; 483A 27(11):
724; 281 IAC 12.3(6)

502.8-R - Administrative Regulations Regarding Weapons

 

 

 

For the purposes of Policy 502.8 - Weapons, the following definitions are to be used by district officials and administrators in the administration of the policy:

  1. In the Linn-Mar Community School District weapons are defined as any dangerous objects which cause material and substantial disruption to the school environment or present a threat or perceived threat to the health and safety of students, employees, and visitors on district premises or property within the jurisdiction of the school district. Although not an all-inclusive list, the following are examples of weapons: knives, clubs, brass knuckles, look-a-like weapons, and look-a-like firearms.
  2. Firearms are defined as: A) any weapon (including a starter gun) which will, is designed to, or may readily be converted to expel a projectile by the action of an explosive, B) the frame or receiver of any such weapon, C) any firearm muffler or firearm silencer, or D) any destructive device.

The term destructive device means:

  • Any explosive, incendiary, or poisonous gas: A) bomb; B) grenade; C) rocket having a propellant charge of more than four ounces; D) missile having an explosive or incendiary charge of more than ¼ ounce; E) mine; or F) device similar to any of the devices described in the preceding clauses.
  • Any type of weapon by whatever name known which will, or which may be readily converted to, expel a projectile by the action of an explosive or other propellant and which has any barrel with a bore of more than one-half inch diameter.
  • Any combination of parts either designed or intended for use in converting any device into any destructive device described in subparagraph (1) or (2) and from which a destructive device may be readily assembled.

Adopted: 12/94
Reviewed: 5/11; 7/13; 10/14; 12/16; 10/17
Revised: 1/15
Related Policy (Code #): 502.1; 502.1-R; 502.8
Legal Reference (Code of Iowa): §§ 279.8; 280.21B; 284A 27(11); 724;
281 IAC 12.3(6)

502.9 - Student Appearance

 

 

 

The board believes inappropriate student appearance causes material and substantial disruption to the school environment or presents a threat to the health or safety of students, employees, and visitors.

Students are expected to adhere to standards of cleanliness and dress that are compatible with the requirements of a good learning environment. The standards will be those generally acceptable to the community as appropriate in a school setting.

The board expects students to be clean and well-groomed, wear clothes in good repair, and appropriate for the time, place, and occasion. Clothing or other apparel promoting products illegal for use by minors and clothing displaying obscene material, profanity, or reference to prohibited conduct are disallowed. While the primary responsibility for appearance lies with the students and their parents/legal guardians, appearance disruptive to the education program will not be tolerated. When, in the judgment of a principal or designee, a student's appearance or mode of dress disrupts the education process or constitutes a threat to health or safety, the student may be required to make modifications.

It shall be the responsibility of the superintendent in conjunction with principals to develop administrative regulations regarding this policy.


Adopted: 9/98
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17
Revised: 11/06
Legal Reference (Code of Iowa): § 279.8 (2013)

502.10 - Care of School Property/Vandalism

 

 

 

Students shall treat school district property with care and respect.

Students found to have destroyed or otherwise harmed district property may be required to reimburse the school district. They may be subject to discipline under board policy or school district rules and regulations. They may also be referred to local law enforcement authorities.


Adopted: 9/98
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17
Revised: 11/06
Legal Reference (Code of Iowa): §§ 279.8; 282.4-5; 613.16 (2013)

502.11 - Freedom of Expression

 

 

 

Student expression other than student expression in student-produced, official school publications made on the school district premises, under the jurisdiction of the school district, or as part of a school-sponsored activity may be attributed to the school district; therefore, student expression must be responsible. Student expression must be appropriate to assure that the students learn and meet the goals of the school activity and that the potential audience is not exposed to material that may be harmful or inappropriate.

Students will be allowed to express their viewpoints and opinions as long as the expression is responsible. The expression shall not, in the judgment of the administration, encourage the breaking of laws, cause defamation of persons, be obscene or indecent, or cause a material and substantial disruption to the education program. The administration, when making this judgment, shall consider whether the activity in which the expression was made is school-sponsored and whether review or prohibition of the student’s speech furthers an educational purpose. Further, the expression must be done in a reasonable time, place, and manner that is not disruptive to the orderly and efficient operation of the school district.

Students who violate this policy may be subject to disciplinary measures. Employees shall be responsible for ensuring student expression is in keeping with this policy.  


Adopted: 9/98
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17
Revised: 11/06
Legal Reference (Code of Iowa): 279.8; 280.22 (2013)

502.12 - Student Complaints and Grievances

 

 

 

Student complaints and grievances regarding board policy, administrative regulations, and other matters should be addressed to the student's teacher or another licensed employee other than the administration for resolution of the complaint. It is the goal of the board to resolve student complaints at the lowest organizational level.

If the complaint cannot be resolved by a licensed employee, the student may discuss the matter with the principal within 10 days of the employee's decision. If the matter cannot be resolved by the principal, the student may discuss it with the superintendent within 10 days after speaking with the principal.

If the matter is not satisfactorily resolved by the superintendent, the student may ask to have the matter placed on the board agenda of a regularly scheduled board meeting in compliance with board policy.


Adopted: 9/98
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17
Legal Reference (Code of Iowa): § 279.8 (2013)

502.13 - Student Lockers

 

 

 

Student lockers are the property of the school district. Students may use the lockers assigned to them by the school district for storing their school materials and personal belongings necessary for attendance at school. It shall be the responsibility of students to keep their assigned lockers clean and undamaged.

To ensure students are properly maintaining their assigned locker, the ­principal of the building, or designee, may periodically inspect all or a random selection of lockers. Either students, or another individual, will be present during the inspection of lockers.  Student lockers may also be searched at any time and without advance notice in compliance with board policy regulating search and seizure.  


Adopted: 9/98
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17
Revised: 11/06
Related Policy (Code #): 502.4; 502.4-R; 502.4-E
Legal Reference (Code of Iowa): §§ 279.8; 280.14; 808A (2013)

503 - Student Activities

 

 

 

503.1 - Student Government

 

 

 

A student council provides for student activities, serves as a training experience for student leaders, promotes the common good, provides students opportunities for feedback in the management of the school, develops high ideals of personal conduct, acts as a clearinghouse for student activities, seeks to interest students in school district affairs, and helps solve problems that may arise. Members of the council are student representatives who have direct access to the administration.

The principal, in conjunction with the students and licensed employees, shall set forth the guidelines for student government participation, operations, and other elements of the government.


Adopted: 6/70
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17
Revised: 5/06
Legal Reference (Code of Iowa): § 279.8 (2013)

503.2 - Student Organizations

 

 

 

District school, student-initiated, non-curriculum-related groups and student curriculum-related groups, upon receiving permission from the principal, may use school facilities for group meetings during non-instructional time.

Non-instructional time shall mean any time before the first period of the day and after the last period of the day in which any student attends class. Meetings shall not interfere with the orderly conduct of the education program or other school district operations. It shall be within the discretion of the principal to determine whether the meetings will interfere with the orderly conduct of the education program or other school district operations. Activities relating to and part of the education program shall have priority over the activities of another organization.

Curriculum-Related Organizations

It shall also be the responsibility of the principal to determine whether a student group is curriculum-related. One or more of the following questions will be answered affirmatively if the group is curriculum-related:

  • Is the subject matter of the group taught in a regularly offered class?
  • Will the subject matter of the group soon be taught in a regularly offered class?
  • Does the subject matter of the group concern the curriculum content as a whole?
  • Is participation in the group required for a particular class?
  • Does participation in the group result in academic credit?

District school, curriculum-related, student organizations may use school district facilities for meetings and other purposes before and after the instructional school day.  Employees shall be assigned to monitor approved meetings and may interact with or sponsor curriculum-related organizations.

Non-Curriculum-Related Organizations

Student-initiated, non-curriculum-related organizations shall be provided access to meeting spaces and school district facilities.

Only students may attend and participate in meetings of non-curriculum-related groups.  Such attendance shall be strictly voluntary and student-initiated. As a means of determining whether a student’s attendance is voluntary, the principal may require parental consent for the student to attend the meetings.

Employees will be assigned to monitor approved meetings. Employees shall not participate in the meetings or assist in planning, criticize, or encourage attendance.  Only students may be involved in and attend the non-curriculum meetings.

It shall be the responsibility of the superintendent in conjunction with principals to develop administrative regulations regarding this policy.


Adopted: 6/70
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17
Revised: 5/06
Legal Reference (Code of Iowa): 20 USC §§ 4071-74 (2012);
§§ 287.1-3, 297.9 (2013)

503.3 - Student Publications

 

 

 

Students may produce official school publications as part of the curriculum under the supervision of a faculty advisor and the principal. Official school publications include material produced in journalism or writing classes or for the newspaper, yearbook, or electronic forms of communication including video and web media which are distributed to the student body and publicly available either free or for a fee.

Any expression made by students which may include but is not limited to written materials, art, photos, and graphic images including student expression in official school publications, is not an expression of official school policy. The school district, board, and employees or officials are not liable in any civil or criminal action for any student expression made or published by students, unless the employees or officials have interfered with or altered the content of the student speech or expression. The liability, if any, is only to the extent of the interference or alteration of the speech or expression.

Official school publications are free from prior restraint by employees or officials except as provided by law. A faculty advisor shall supervise student writers to maintain professional standards of English and journalism and to comply with the law including but not limited to the restrictions against unlawful speech. The production of official school publications shall be guided by the law and by the ethical standards adopted by professional associations or societies of journalism.

Persons other than students who believe they have been aggrieved by student expression in a student-produced official school publication shall follow the grievance procedure outlined in board Policy 502.12 Student Complaints and Grievances. Students who believe their freedom of expression in a student-produced official school publication has been restricted shall follow the grievance procedure also outlined in Policy 502.12.

The superintendent in conjunction with principals shall be responsible for developing a student publications code. This code shall include but not be limited to reasonable rules including time, place, and manner of restrictions. The superintendent, or designee, shall also be responsible for distributing this policy and the student publications code to the students and their parents.


Adopted: 6/70
Reviewed: 5/11; 4/12; 7/13; 10/14; 10/17
Revised: 1/15
Related Policy (Code #): 502.12; 503.3-R
Legal Reference (Code of Iowa): § 280.22 (2013)

503.3-R - Administrative Regulations Regarding Student Publications

 

 

 

Official School Publications Defined: An official school publication is material produced by students in journalism or writing classes or for the newspaper, yearbook, or electronic forms of communication including video and web media which are distributed to students and publicly available either free or for a fee.

Expression in an Official School Publication:

  1. No student shall express, publish, or distribute in an official school publication material which is:
  • Obscene
  • Libelous
  • Slanderous
  • Encourages Students to Commit Unlawful Acts:
    • Violate school rules
    • Cause the material and substantial disruption of the orderly and efficient operation of the school or school activity
    • Disrupt or interfere with the education program
    • Interrupt the maintenance of a disciplined atmosphere
    • Infringe on the rights of others.
  1. The official school publication shall be produced under the supervision of a faculty advisor.

Responsibilities of Students:

  1. Students writing or editing official school publications shall assign and edit the news, editorial, and feature contents of the official school publications subject to the limitations of the district’s student publications code and the law.
  2. Students shall strive to achieve professional standards of accuracy, fairness, objectivity, and thoroughness in each and every aspect of official school publications.
  3. Students shall strive to achieve professional standards of grammar, usage, punctuation, and spelling for clarity and accuracy of official school publications.

Responsibilities of Faculty Advisors: Faculty advisors shall supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech.

Liability: Student expression in an official school publication shall not be deemed to be an expression of the school district. The school district, Board, and employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student expression. The liability, if any, is only to the extent of interference or alteration of the speech or expression.

Appeal Procedure:

  1. Students who believe they have been unreasonably restricted in their exercise of expression in an official school publication shall seek review of the decision through the student grievance procedure, under board Policy 502.12 Student Complaints and Grievances.
  2. Persons who believe they have been aggrieved by a student-produced official student publication shall also file their complaint through the citizen grievance procedure under board Policy 502.12.

Time, Place, and Manner of Restrictions on Official School Publications:

  1. Official student publications may be distributed in a reasonable manner on or off school premises.
  2. Distribution in a reasonable manner shall not encourage students to:
  • Commit unlawful acts
  • Violate school rules
  • Cause the material and substantial disruption of the orderly and efficient operation of the school district or school activity
  • Disrupt or interfere with the education program
  • Interrupt the maintenance of a disciplined atmosphere
  • Infringe on the rights of others

Adopted: 9/98
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17
Revised: 9/09
Related Policy (Code#): 503.3

503.4 - Student Activity Program

 

 

 

Participation in school activities is a privilege. Students may participate in interscholastic athletic, music, speech, and other contests or events approved by the administration. Any such event must be directed or guided by licensed school personnel.

Students will have an opportunity to participate in a school activity unless the activity is not offered or the student cannot participate for disciplinary reasons. If the activity is an intramural or interscholastic athletic activity, students of the opposite sex will have a comparable opportunity for participation. Comparable opportunity does not guarantee boys and girls will be allowed to play on each other's teams when there are athletic activities available that will allow both boys and girls to reap the benefits of school activities.

Student activity events must be approved by the superintendent unless they involve unusual travel and expense, in which case the board will take action. A high school student who participates in school-sponsored activities may participate in a non-school sponsored activity during the same season. Such outside participation will not conflict with the school-sponsored activity.

It shall be the responsibility of the superintendent in conjunction with principals to develop administrative regulations for each school activity. These regulations shall include but not be limited to when physical examinations will be required, how and when parents/guardians will be informed about the risk of the activity, forms and procedures for a waiver of liability from the parent/guardian and student in certain activities, and proof of insurance for the student participating in certain activities. Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

Hours, behavior, and activities shall be reasonable and proper as determined by the administration. Anyone who will not recognize the authority and responsibility of the school personnel shall not be permitted to remain in attendance at school-sponsored activities.


Adopted: 6/70
Reviewed: 5/11; 4/12; 10/14; 1/15; 10/17
Revised: 7/13
Related Policy (Code #): 502.5; 502.6
Legal Reference (Code of Iowa): 216.9; 280.13-19 (2013)

503.5 - Reserved Time for Non-School Student Activities

 

 

 

In keeping with community culture and family-related opportunities, Sundays and Wednesday evenings shall be reserved for non-school-sponsored student activities. On Wednesdays during the school year, no district-sponsored activity shall detain students after 6:30 PM. Any district activity scheduled on Sundays or after 6:30 PM on Wednesdays during the school year must have advance, written approval from the superintendent or designee.

Building principals shall notify students and parents/legal guardians annually regarding the provisions of this policy and confirm that students will be excused without penalty.

The Linn-Mar Community School District is not responsible for activities scheduled by organizations outside the district.


Adopted: 1/88
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17
Revised: 5/06
Legal Reference (Code of Iowa): § 279.8 (2013)

503.6 - Attendance at Events Outside of School

 

 

 

Events in which students participate during school hours or as representatives of the school at places outside of the school must be sponsored and supervised by licensed school personnel.

Rules of behavior shall be the same as for any in-school activity or event regardless of location.


Adopted: 6/70
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17
Revised: 8/02
Legal Reference (Code of Iowa): § 280.14

503.7 - Honors and Awards

 

 

 

The school district shall provide a program that establishes honors and awards including but not limited to academic letters, scholarships, and good citizenship awards to recognize meritorious achievement. Students shall be made aware of honors and awards and the action necessary on the part of the student to achieve them.

Students who have not attended the school district for their entire education or have not attended an accredited public or private school may not be eligible for honors and awards.

It shall be the responsibility of the superintendent in conjunction with principals to develop the administrative regulations regarding this policy.


Adopted: 6/70
Reviewed: 5/11; 4/12; 7/13; 10/17
Revised: 5/06
Legal Reference (Code of Iowa): § 279.8 (2011)

503.8 - Intramural Activities

 

 

 

Intramural programs may be established in the schools of the district.

All such activities shall be approved by the building principal and shall be under the direction of school personnel.


Adopted: 6/70
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17
Revised: 7/90

503.10 - Student Travel

 

 

 

Students in grades 9-12, who are involved in extra-curricular activities or educational groups which require that they attend out-of-town events, will be given a per diem amount not to exceed $8.00 per meal or $24.00 a day.  

The activities director, or designee, will set the amount based on what the group can afford to pay.


Adopted: 8/02
Reviewed: 4/12; 7/13; 10/14; 1/15; 10/17
Revised: 5/11

503.11 - Public Performances by Students

 

 

 

Students, as part of the education program, may participate in contests or other public and private events approved by the superintendent that will be of benefit to the student and the education program. Performance at such events is a privilege.

Students who perform at such events serve as ambassadors of the school district and must conduct themselves in the same manner as required in the regular school day.  Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures.

Students will be allowed to perform in these events only with proper permission and supervision, and when the events to not disrupt the education program or other school district operations. The events must be approved by the superintendent, unless it involves unusual travel and expense, in which case the board must approve of the performance.

It is the responsibility of the superintendent in conjunction with the principals to develop administrative regulations regarding this policy. In developing the administrative regulations, these guidelines should be followed:

  • Performances by student groups below the high school level should be allowed on a very limited basis
  • All groups of students should have an opportunity to participate
  • Extensive travel by one group of students should be discouraged

It is within the discretion of the superintendent to determine whether the event will benefit the education program and the participating students. Contests or other performances by students unapproved by the superintendent are the responsibility of the parent/guardian and the student.


Adopted: 6/70
Reviewed: 5/11; 4/12; 7/13; 10/17
Revised: 9/09
Legal Reference (Code of Iowa): Hazelwood School District vs Kuhmeier,
484 US 260 (1988); §§ 280.13-14 (2011); 281 IAC 12.6

503.12 - Contests and Honor Recognitions for Students

 

 

                                                           

The following policy of the Board of Directors shall govern student participation in local, state/regional, and national/international contests other than events sanctioned by the Iowa High School Association.

Participation: Participation shall be limited to those contests, activities, and honor recognitions that are educationally sound, worthy, and timely. It should be stimulating for the student and school, a desirable activity for both, and should supplement and not interfere with the regular education program. Participation shall be voluntary. Every effort shall be made to include all eligible students in participating.

Notification of Intent to Participate: The board recognizes that contests, activities, and honor recognitions require that potential participants demonstrate interest in and qualifications for the special events through an application process that may include audition tapes, performance videos, student work, etc. Therefore, the school administrator must be consulted prior to submission of application materials to the event for feasibility and compliance with board policy.

Approval:  Any participation must be approved in advance as follows:

  1. Local: building principal, 2 weeks
  2. State/Regional: building principal and associate superintendent, 4 weeks
  3. National/International: superintendent and board, 6 weeks

Transportation: Upon approval by designated administrator or board appropriate, school funds may be used to contribute to the costs of transportation where students represent the school in competition.


Adopted: 6/70
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17
Revised: 6/05

504 - Student Health & Safety

 

 

 

504.1 - Student Health and Immunization Certificates

 

 

 

Students desiring to participate in athletic activities shall have a physical examination by a licensed physician and provide proof of such examination to the school district. A physical examination is recommended for students enrolling in kindergarten or first grade. A physical examination and proof of such examination may be recommended by the administration for students in other grades enrolling for the first time in the school district.

A certificate of health stating the results of a physical examination and signed by the physician shall be on file at the attendance center. Each student shall submit an up-to-date certificate of health upon the request of the superintendent. Failure to provide this information may be grounds for disciplinary action.

Students enrolling for the first time in the school district shall also submit a certificate of immunization against Diphtheria, Pertussis, Tetanus, Poliomyelitis, Rubeola, Rubella, Hepatitis B, Varicella, and other immunizations required by law. The student may be admitted provisionally to the attendance center if the student has not yet completed the immunization process but is in the process of doing so. Failure to meet the immunization requirement after the provisional period will be grounds for suspension, expulsion, or denial of admission. Upon recommendation of the Iowa Department of Education and the Iowa Department of Public Health, students entering the district for the first time may be required to pass a TB test prior to admission. The district may conduct TB tests of current students.

Exemptions from the immunization requirement in this policy will be allowed only for medical or religious reasons recognized under the law. The student must provide a valid Iowa State Department of Health Certificate of Immunization Exemption to be exempt from this policy.


Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17
Revised: 11/07
Legal Reference (Code of Iowa): §§ 139.9, 280.13 (1995);
139A.8 (2011); 281 IAC; 33.5; 651; Ch 7

504.1-E - Immunization Requirements

 

 

 

Attention Parents and Guardians

All students entering the Linn-Mar Community School District must meet minimum immunization requirements before they will be allowed to attend school. All students are required by state law to meet at least minimum immunization requirements before they are allowed to attend school. A record of these immunizations must be on file at the student’s attendance center.

No student will be allowed to attend school without the minimum immunizations required by state law.

Minimum immunizations required to enroll in school are one dose of the following for elementary or secondary (K-12) students that are four years of age or older:

If your student was born on or after September 15, 2003:

  1. Diphtheria/Pertussis/Tetanus (DPT): Five doses with at least one dose of DPT received on or after four years of age.
  2. Polio: Four doses with at least one dose received on or after four years of age.
  3. Measles/Rubella: Two doses with the first dose received on or after 12 months of age and the second dose received no less than 28 days after the first dose or applicant demonstrates a positive antibody test for measles and rubella from a US laboratory.
  4. Hepatitis B: Three doses if the applicant was born on or after July 1, 1994.
  5. Varicella (Chickenpox): Two doses received on or after 12 months of age unless the applicant has a reliable history of natural disease.

If your student was born after September 15, 2000; but before September 15, 2003:

  1. Diphtheria/Pertussis/Tetanus (DPT): Four doses with at least one dose of DPT received on or after four years of age.
  2. Polio: Three doses with at least one dose received on or after four years of age.
  3. Measles/Rubella: Two doses with the first dose received on or after 12 months of age and the second dose received no less than 28 days after the first dose or applicant demonstrates a positive antibody test for measles and rubella from a US laboratory.
  4. Hepatitis B: Three doses if the applicant was born on or after July 1, 1994.
  5. Varicella (Chickenpox): One dose received on or after 12 months of age unless the applicant has a reliable history of natural disease.

If your student was born on or before September 15, 2000:

  1. Diphtheria/Pertussis/Tetanus (DPT): Three doses with at least one dose of DPT received on or after four years of age.
  2. Polio: Four doses with at least one dose received on or after four years of age.
  3. Measles/Rubella: Two doses with the first dose received on or after 12 months of age and the second dose received no less than 28 days after the first dose or applicant demonstrates a positive antibody test for measles and rubella from a US laboratory.
  4. Hepatitis B: Three doses if the applicant was born on or after July 1, 1994.
  5. Varicella (Chickenpox): Two doses received on or after 12 months of age unless the applicant has a reliable history of natural disease.

If your student was born on or after September 15, 2000:

  1. Tetanus/Diptheria/Acellular Pertussis: One-time dose containing vaccine (Tdap) for applicants in grades 7 and above regardless of the interval service the last tetanus/diphtheria containing vaccine.

Provisional/Conditional Enrollment: If your student has begun immunizations but has not yet received all the required immunizations they may be able to attend school on a provisional or conditional basis. To qualify for provisional enrollment your student must have received at least one dose of each of the required immunizations. If your student falls into this category you must submit an Iowa Department of Public Health Provisional Certificate of Enrollment to the school. This certificate expires in 60 days, so you must have your student completely immunized during this time or they will not be permitted to attend school until the immunizations have been received. When your student has received all the required immunizations, you must submit a completed Certificate of Immunization to the school.


Adopted 6/96
Reviewed 7/13; 11/17
Revised 4/11; 1014

504.2 - Communicable Diseases

 

 

 

Students with a communicable disease will be allowed to attend school provided their presence does not create a substantial risk of illness or transmission to other students or employees. The term “communicable disease” shall mean an infectious or contagious disease spread from person-to-person, animal-to-person, or as defined by law.

Prevention and control of communicable diseases shall be included in the district’s Bloodborne Pathogens Exposure Control Plan. The procedures shall include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees, and recordkeeping. This plan shall be reviewed annually by the school nurse(s) and superintendent or designee.

The health risk to immunosuppressed students shall be determined by their personal physician. The health risk to others in the school district environment from the presence of a student with a communicable disease shall be determined on a case-by-case basis by the student’s personal physician, a physician chosen by the school district, or public health officials.

The parent/legal guardian shall notify the superintendent, designee, or school nurse when the student learns they have a communicable disease. It shall be the responsibility of the superintendent, or designee, when upon investigation the superintendent, designee, or school nurse has knowledge that a reportable, communicable disease is present, to notify the Iowa Department of Public Health via the Linn County Health Department. Health data of a student is confidential and it shall not be disclosed to third parties.

It shall be the responsibility of the superintendent, or designee, in conjunction with the school nurse to develop administrative regulations stating the procedures for dealing with students with a communicable disease.


Adopted: 6/88
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17
Revised: 7/07; 11/07
Legal Reference (Code of Iowa): Ch 139; 641 IAC 1.2-5; 7

504.2-R - Administrative Regulations Regarding Communicable Diseases

 

 

 

Exclusion of Students: A student with a communicable disease will be allowed to attend school provided their presence does not create a substantial risk of illness or transmission to other students or employees. If, in the judgment of the building administrator, there is any risk of the student transmitting the disease to others the building administrator will immediately exclude the student from school and may require the student be examined by a physician. The building administrator may also require a written statement of health from a physician in order for the affected student to return to school.

Alternative Program: If it is determined that the student will not be permitted to attend classes and/or participate in school activities, arrangements will be made to provide an alternative education program.

Return to School: Criteria will be established to determine whether a student with a communicable, contagious, and/or infectious disease including common childhood diseases will be permitted to attend classes. All cases will be reviewed on an individual basis.

Confidentiality of Information: Records of a student who has a communicable, contagious, and/or infectious disease other than a common childhood disease will be kept confidential and the name of the individual will not be revealed publicly.

Appeal Process: The student and/or parent/legal guardian may appeal decisions regarding exclusion from school. This appeal is to be submitted in writing to the superintendent, or designee. The superintendent, or designee, will respond to this appeal within three school days. If this appeal is denied by the superintendent, or designee, the student and/or parent/legal guardian may continue to appeal with the Board of Directors at their next regularly scheduled meeting.


Adopted: 6/88
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17
Revised: 9/02
Related Policy (Code#): 504.2; 504.2-E1-E4

504.2-E1 - Communicable Disease Chart

 

 

 

Concise Descriptions and Recommendations for Exclusion of Cases from School:

Disease
*Immunization
Available

Uusual Interval
Between Exposure
& First Symptoms
Main
Symptoms
Minimum Exclusion
from School
Chickenpox* 13-17 Days Mild symptoms and fever. Pocks are blistery. Develop scabs with most on covered parts of body. Seven days from onset of pocks of until pocks become dry.
Conjunctivitis (Pink Eye) 24-72 Hours Tearing, redness, puffy lids, and discharge. Until treatment begins or physician approves return.
Erythemia Infectiosum
(5th Disease)
4-20 Days Usual age is 5-14 years. Unusual in adults. Brief prodrom or low grade fever followed by Erythemia (slapped appearance on cheeks), lace-like rash on extremities lasting a few days to three weeks. Rash seems to recur. After diagnosis, no exclusion from school.
German Measles*
(Rubella)
14-23 Days Usually mild. Enlarged glands in neck and behind ears. Brief red rash. Seven days from onset of rash. Keep away from pregnant women.
Haemophilus
Meningitis*
2-4 Days Fever, vomiting, lethargy, with stiff neck/back. Until physician approves return.
Hepatitis A* Varies:
15-50 Days
(Average is
28-30 Days)
Abdominal pain, nausea, fever. Skin and eyes may/may not turn yellow. Fourteen days from onset of clinical disease and at least seven days from onset of jaundice.
Impetigo 1-3 Days Inflames sores with pus. Forty-eight hours after antibiotic therapy has started or until physician approves return.
Measles* 10 Days to Fever
14 Days to Rash
Begins with fever, conjunctivitis, runny nose, cough, and then blotchy red rash. Four days from onset of rash.
Meningococcal Meningitis 2-10 Days
(Is Commonly
3-4 Days)
Headache, nausea, stiff neck, and fever. Until physician approves return.
Mumps* 12-25 Days
(Is Commonly
18 Days)
Fever, swelling, and tenderness of glands at angle of jaw. Nine days after onset of swollen glands or until swelling disappears.
Pediculosis
(Head/Body Lice)
7 Days for
Eggs to Hatch
Lice and nits (eggs) in hair. If treated, no exclusion from school.
Ringworm of Scalp 10-14 Days Scaly patch on scalp. Usually ring-shaped. No exclusion from school. Exclude from gymnasiums, pools, and contact sports.
Scabies 2-6 Weeks for
Intial Exposure
1-4 Days for
Re-Exposure
Tiny burrows in skin caused by mites. Until 24 hours after treatment.
Scarlet Fever Scarlatina
Strep Throat
1-3 Days Sudden onset, vomiting, and fever. Later a fine rash (not on face). Rash usually only with first infections. Twenty-four hours after antibiotics started and no fever.

Whooping Cough*
(Pertussis)

7-10 Days Head cold, slight fever, cough, and characteristic whoop after two weeks. Five days after start of antibiotic treatment.

Readmission to School: It is advisable that school authorities require written permission from the health officer, school physician, or attending physician before any student is readmitted to class following any disease which requires exclusion, not mere absence, from school.


Reviewed: 7/13; 11/17
Revised: 4/11; 10/14
Related Policy (Code#): 504.2; 504.2-R; 504.2-E2-E4

504.2-E2 - Communicable Disease Outbreak

 

 

 

Action Steps:

  1. Encourage staff or families with students who may have a communicable disease to alert the school.
  2. Contact school nurse if student/staff absentee rate is greater than 10% due to illness.
  3. Report rate to building principal and superintendent or designee.
  4. Report rate to Linn County Health Department (319-892-6000).
  5. If school cancellation is recommended by Linn County Health Department, consult with building principal and superintendent or designee.
  6. If cancellation should occur, superintendent or designee will assist in getting information to parents/guardians/public.
  7. Recommended guidelines about common communicable illnesses are available to families/staff from Linn-Mar Health Services. The school nurse will consult with administration regarding distribution of these guidelines.

Adopted: 11/07
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17
Revised: 9/09
Related Policy (Code#): 504.2; 504.2-R; 504.2-E1; 504.2-E3-E4

504.2-E3 - Diseases Reportable to Iowa Department of Public Health

 

 

 

Report information requested on disease reporting form, which may be obtained by calling 1-888-398-9696.

Emergency Reportable Diseases or Conditions: Report by Phone Immediately

Botulism # Measles Rabies (Human)
Cholera > Meningococcal Invasive Disease Vancomycin-Resistant Staph Aereus
Diphtheria    Plaque Yellow Fever
> Haemophilus Influenza Type B Invasive Disease # Polio  

Also, outbreaks of any kind, unusual syndromes, and uncommon diseases should be reported immediately by phone. These could be infectious, environmental, or occupational in origin and include food-borne outbreaks and illness secondary to chemical exposure (e.g. pesticides, anhydrous ammonia).

Agents of Terrorism
Diseases or syndromes of any kind caused by a biological, chemical, or radiological agent or toxin when the provider reasonably believes or suspects that the agent or toxin may be the result of a deliberate act such as terrorism. Examples of these agents or toxins include but are not limited to anthrax, mustard gas, sarin gas, ricin, tularemia, and smallpox.

Diseases Reportable by Mail or Phone

Common-Reportable Diseases Rare-Reportable Diseases
  Campylobacteriosis   Anthrax
  Cryptosporidiosis # Brucellosis
> Encephalitis, Arboviral   Cyclospora
# Escherichia Coli O157:H7 (And Related Diseases HUS & TTP) # Hansen's Disease (Leprosay)
  Giardiasis   Hantavirus Syndromes
# Hepatitis A, B, C, D, and E  Listeria Monocytogenes Invasive Disease
> Legionellosis # Malaria
# Lyme Disease   Mumps
# Pertussis   Psittacosis
  Rabies (Animal) # Rocky Mountain Spotted Fever
# Salmonellosis (Including Typhoid Fever) # Rubella (Including Congenital)
# Shigellosis # Tetanus
# Tuberculosis > Toxic Shock Syndrome
  # Trichinosis

Diseases Reportable Only By Sending Isolates to State Hygienic Lab (319) 335-4500

Enterococcus Invasive Disease Methicillin-Resistant Staphylococcus Aereus Invasive Disease
Group A Streptococcus Invasive Disease Streptococcus Pneumonia Invasive Disease

# Diseases that require follow-up by local health agency
> Diseases that require follow up by hospital infection control practitioner
Isolates in bold type should be sent to State Hygienic Laboratory
Report on a quarterly basis to UHL: Total number of Invasive Staphylococcus Aereus isolates


Adopted: 9/98
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17
Revised: 11/07
Related Policy (Code #): 504.2; 504.2-R; 504.-2-E1-E2; 504.2-E4

504.2-E4 - Disease Reporting Card

 

 

 

Disease reporting is required by Iowa Administrative Code [641]-1 (139A).
To report call (800) 362-2736 or fax (515) 281-5698 or Iowa Disease Surveillance Systems (IDSS).

Disease and Reporting Information

Disease/Event Species/Type/Group
Specimen Source: Date Collected:
Onset Date: Date Reported to IDPH:
Epi Link?  Yes   No   Unknown Isolate to UHL?  Yes   No   Unknown
Reporter's Name: Phone:
Reporting Facility's Name:

Patient Information

Name (Last, First, Middle): Date of Birth:
Address: Age:
City/State/Zip/County: Gender:
Marital Status: Pregnant: Yes   No   Unknown
Race: White  Black/African American  American Indian  Alaska Native  Asian   Hawaiian/Pacific Islander  Other  Uknown
Ethnicity:  Hispanic/Latino  Not Hispanic/Latino  Unknown
If Minor, Parent Name: Home Phone:
Work Phone: Other Phone:
Long-Term Care Facility Resident: Yes   No   Unknown Facility Name:
Is the Case Employed: Yes   No   Unknown Employer Name:
City: State:
In this case does the case: Handle Food     Work in a healthcare setting Work in a lab setting
Is the case enrolled in school or attending a childcare facility: Yes   No   Unknown
School/Childcare Name: City:                                      State:
Hospitalized for this disease: Yes   No Where:
Admission Date: Was death due to this disease:

Healthcare Provider and Laboratory Information

Name and Title of Health Care Provider: Name of Laboratory:
Facility or Clinic: Laboratory Phone:
City and State: City and State:
Phone: Does the case have clinical symptoms:
Is the case lab confirmed:
Comments:

Adopted: 9/98
Reviewed 7/13; 10/14; 11/17
Revised: 11/07
Related Policy (Code#): 504.2; 504.2-R; 504.2-E1-E3

504.3 - Student Injury or Illness at School

 

 

 

When a student becomes ill or is injured at school or a school-sponsored activity, the school district shall attempt to notify the student's parent/legal guardian as soon as possible.

The district, while not responsible for medical treatment of an ill or injured student, will have employees administer emergency or minor first aid if possible. An ill or injured student will be released to the care of the parent/legal guardian or qualified medical personnel as quickly as possible.

It shall be the responsibility of the principal, or designee, to file an accident report for any incident with the superintendent, or designee, within 24 hours after the student is injured.

Annually, parents/legal guardians shall be required to complete a medical emergency authorization form indicating the procedures to be followed, if possible, in an emergency involving their child. The authorization form will also include the phone numbers of the parent/legal guardian and alternative numbers to call in case of an injury or illness.

The superintendent, or designee, shall be responsible in conjunction with the district health services staff to develop rules and regulations governing the procedures in the event a student should become ill or be injured at school or a school-sponsored activity.  The district reserves the right to take necessary actions to respond to a health or safety emergency.

Refer to Policy 504.3-R for regulations to follow regarding management of medical emergencies.


Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 11/17
Revised: 12/13; 10/14
Related Policy (Code #): 504.3-R
Legal Reference (Code of Iowa): 613.17

504.3-R - Management of a Medical Emergency

 

 

 

The following information provides a basis for the management of a medical emergency. All schools throughout the Linn-Mar Community School District have emergency response teams that will respond to an emergency and follow guidelines per American Red Cross training.

Assess the Situation:

  • For safety of the individual (protect from further injury)
  • For safety of the responder (personal protective equipment, universal precautions as applicable to situation)

Assess Severity of Injury/Illness of Individual:

  • Airway
  • Breathing
  • Circulation
  • Obtain history of incident from individual witness if possible

Activate Building Emergency Response Team:

  • Call 911 for emergency medical assistance
  • Provide appropriate life support or first aid

Notify:

  • Family/emergency contact
  • School nurse
  • Building administration

No injured or ill student should be sent home or to a medical facility without the knowledge and permission of the parent/guardian or other responsible person. If emergency situation is life-threatening, call 911, even if parent/guardian cannot be reached.

Document incident using Complete Variance Report.


Adopted: 10/14
Reviewed: 11/17

504.31 - Administrative of Medication to Students

 

 

 

The board is committed to the inclusion of all students in the education program and recognizes that some students may be required to take medication during the school day.

Medication will not be administered without written, signed, and dated authorization from the parent/legal guardian requesting medication administration. The medication must be contained in a bottle which is labeled by the pharmacy or the manufacturer with the name of the student, name of the medication, the time of the day in which it is to be given, the dosage, and the duration given. A written record of the administration of medication procedure must be kept for each student receiving medication including the date; student’s name; prescriber or person authorizing the administration; the medication and its dosage; the name, signature, and title of the person administering the medication; the time and method of administration; and any unusual circumstances or omissions. Administration of medication records shall be kept confidential. Protocols for administration of emergency medication shall be posted.

When administration of the medication requires ongoing professional health judgement, an individual health plan shall be developed by an authorized practitioner with the student and the student’s parent/legal guardian.

Students who have demonstrated competence in administering their own medications may self-administer their medication. A written, signed, and dated statement by the student’s parent/legal guardian shall be on file requesting co-administration of medication when competence has been demonstrated. Students in grades 6-12, with written, signed, and dated authorization from the parent/legal guardian, may bring over-the-counter, non-prescription medications to the nurse’s office for administration.

By law, students with asthma or other airway constricting diseases or students with a risk of anaphylaxis who use epinephrine auto-injectors may self-administer their medication upon the written, signed, and dated approval of the student’s parent/legal guardian and prescribing licensed health care professional regardless of competency.

Persons administering medication shall include authorized practitioners such as licensed, registered nurses and physicians and persons to whom authorized practitioners have delegated the administration of medication, such as the school nurse or in the nurse’s absence the person who has successfully completed an administration of medication course reviewed by State Department of Health. Medication shall be stored in a secured area unless an alternate provision is documented.

In accordance with Iowa law (Code 280.16) and amended by Senate File 462 (SF 462), a student with asthma or other airway-constricting diseases or students with a risk of anaphylaxis who use epinephrine auto-injectors may possess the student’s medication while in school and at school-sponsored activities. If the student abuses the self-administration policy, the permission to self-administer may be withdrawn. The school district and its employees acting reasonably and in good faith shall incur no liability of any injury arising from self-administration of medication by the student. The student is responsible for maintaining self-administration records.

The superintendent, or designee shall be responsible in conjunction with the school nurse to develop rules and regulations governing the administration of medication, prescription and non-prescription, to students. Each student shall be provided with the requirements for administration of medication at school.

Disposal of unused, discontinued/recalled, or expired medication shall be in compliance with federal and state law. Prior to disposal, school personnel shall make a reasonable attempt to return medication by providing written notification that expired, discontinued, or unused medications needs to be picked up. If medication is not picked up by the date specified, disposal shall be in accordance with the disposal procedures for the specific category of medication.


Adopted: 5/91
Reviewed: 4/11; 7/13; 10/14
Revised: 4/12; 4/16; 10/17
Related Policy (Code#): 504.31-E1-E2; 504.32
Legal Reference (Code of Iowa): 124.101(1); 147.107; 155A.4(2)
152.1; 281.23 (2011); 280.16; 281 IAC 41.404(3); 657 IAC 8.32(124); 155A; 655 IAC 6.2(152)

504.31-E1 - Medication Permission Form

 

 

 

To insure compliance with Linn-Mar Board policy for administering medication at school, the following procedures must be followed:

  • ALL MEDICATION MUST BE DELIVERED TO AND FROM SCHOOL BY PARENT/LEGAL GUARDIAN IN THE ORIGINAL AND PROPERLY LABELED CONTAINER. The container must include the following information: student name, medication, dosage, time, route and physician. Written authorization and instructions must be provided by parent/legal guardian for all medication. The school nurse shall have the right to contact the prescribing physician to confirm or clarify medication instructions. The time of medication administration may need to be altered slightly to fit your student’s schedule.
  • For preschool through 5th grade students, a physician/dentist signature is required before any non-prescription, over-the-counter medication will be given. This includes Tylenol, Advil, cough medicines, etc.
  • High school and middle school students (Grades 6-12), in accordance with Health Services protocols for common complaints of pain or illness, may have limited, over-the-counter medication with written parental consent. 
  • All medications administered will be provided by parents. Linn-Mar Health Services will not provide medications.  
  • If any medication remains after the last day of school, it will be discarded within 24 hours per federal and state law.

Student Name: ___________________________________ Grade: ____________________

Medication: __________________________ Dosage: _____________ Time: ____________

Start Date: ________________ End Date: _______________ For: ____________ (Health Condition)

Parent/Guardian Signature: _________________________ Date: ______________________


Physician signature required for non-prescription medications for students in preschool-5th grade.

Physician Signature: ______________________________ Date: _______________________


Consent for Release of Information: I give permission for the parties named below to exchange written and verbal information with personnel at LMCSD regarding the above named student. If this medication is for attention or behavior concerns, LMCSD may send behavior checklists to the physician named below. This permission is for one school year.

Specific authorization for release of information protected by state or federal law:
My signature releases all information related to (check appropriate items):

_____ Mental health/psychological  _____ Substance Abuse  _____Allergies   _____Asthma

Other (specify): ________________________________________________________________

Physician/Facility: __________________________________ Phone: ____________________

Parent/Guardian Signature: ___________________________ Date: _____________________


Reviewed: 7/13
Revised: 10/14; 4/16; 10/17

504.31-E2 - Authorization - Asthma or Other Airway Constricting Disease Medication or Epinephrine Auto-Injection Self-Administration Consent Form

 

 

 

Student Name:
Grade:
Medication:
Dosage:
Purpose for Medication:


The following must occur for a student to self-administer asthma or other airway constricting disease medication or for a student with a risk of anaphylaxis to self-administer an epinephrine auto-injector:

  • Parent/legal guardian provides signed, dated authorization for student medication self-administration.
  • Parent/legal guardian provides a written statement from the student’s licensed health care professional (A person licensed under Chapter 148 to practice medicine and surgery or osteopathic medicine and surgery, an advanced registered nurse practitioner licensed under Chapter 152 or 152E and registered with the Board of Nursing, or a physician assistant licensed to practice under the supervision of a physician as authorized in Chapters 147 and 148C) containing the following:
    • Name and purpose of the medication or epinephrine auto-injector
    • Prescribed dosage
    • Times or special circumstances under which the medication or epinephrine auto-injector is to be administered
  • The medication is in the original, labeled container as dispensed or the manufacturer’s labeled container containing the student name, name of the medication, directions for use, and date.
  • Authorization shall be renewed annually. In addition, if any changes occur in the medication, dosage or time of administration, the parent is to notify school officials immediately. The authorization shall be reviewed as soon as practical.

Provided the above requirements are fulfilled, the school shall permit the self-administration of medication by a student with asthma of other airway constricting disease or the use of an epinephrine auto-injector by a student with a risk of anaphylaxis while in school, at school-sponsored activities, under the supervision of school personnel, and before or after normal school activities, such as while in before-school or after-school care on school-operated property. If the student abuses the self-administration policy, the ability to self-administer may be withdrawn by the school or discipline may be imposed, after notification is provided to the student’s parent/legal guardian.

Pursuant to State law, the district and its employees are to incur no liability, except for gross negligence, as a result of an injury arising from self-administration of medication or use of an epinephrine auto-injector by the student. The parent/legal guardian of the student shall sign a statement acknowledging that the district is to incur no liability, except for gross negligence, as a result of self-administration of medication or an epinephrine auto-injector by the student as provided by law.


Medication:
Dosage:
Purpose for Medication:
Administration/Instructions:
Special Circumstances:
Discontinue/Re-Evaluate/Follow-Up Date:
Prescriber's Signature:
Date Signed:
Prescriber's Address:
Emergency Phone:
  • I request the above-named student possess and self-administer asthma or other airway constricting disease medication(s) and/or an epinephrine auto-injector at school and in school activities according to the authorization and instructions.
  • I understand the district and its employees acting reasonably and in good faith shall incur no liability for any improper use of medication or an epinephrine auto-injector or for supervising, monitoring, or interfering with a student’s self-administration of medication or use of an epinephrine auto-injector. I acknowledge that the district shall incur no liability except for gross negligence as a result of self-administration of medication or use of an epinephrine auto-injector by the student.
  • I agree to coordinate and work with school personnel and notify them when questions arise or relevant conditions change.
  • I agree to provide safe delivery of medication and equipment to/from school and to pick up remaining medication and equipment.
  • I agree the information is shared with school personnel in accordance with the Family Educational Rights and Privacy Act (FERPA) and any other applicable laws.
  • I agree to provide the school with back-up medication approved in this form.
  • Student shall maintain self-administration records.
Parent/Legal Guardian Signature:
Date Signed:
Parent/Legal Guardian Address:
Home Phone:
Cell Phone:
Work Phone:
Additional Self-Administration Authorization Information:

Adopted: 4/16
Reviewed: 11/17

504.32 - Stock Epinephrine Auto-Injector Supply

 

 

 

The Linn-Mar Community School District seeks to provide a safe environment for students, staff, and visitors who are at risk of severe allergic reactions. Therefore, it is the policy of the district to annually obtain a prescription for epinephrine auto-injectors from a licensed health care professional in the name of the school district for administration by a school nurse or personnel, trained and authorized, to a student or individual who may be experiencing an anaphylactic reaction.

Procurement and Maintenance of Supply: The district shall stock a minimum of one pediatric dose and one adult dose epinephrine auto-injector for each school building. The supply of such auto-injectors shall be maintained in a secure, dark, temperature-controlled location in each building.

The school nurse or personnel, trained and authorized, shall routinely check stock epinephrine auto-injectors and document in a log on a monthly basis: 1) expiration date, 2) any visualized particles, or 3) color change.

The school nurse or personnel, trained and authorized, shall be responsible for ensuring the district replaces, as soon as possible, any logged epinephrine auto-injector that is used, close to expiration, discolored, or has particles visible in the liquid.

Training: A school nurse or personnel, trained and authorized, may provide or administer an epinephrine auto-injector from a school supply to a student or individual if the authorized personnel or school nurse reasonably and in good faith believes the student or individual is having an anaphylactic reaction. Training to obtain a signed certificate to become personnel authorized to administer an epinephrine auto-injector shall consist of the requirements established by law.

Authorized personnel will be required to provide a procedural skills demonstration to the school nurse demonstrating competency in the administration of stock epinephrine auto-injectors to retain authorization to administer stock epinephrine auto-injectors if the following occur:

  • Failure to administer an epinephrine auto-injector to a student or individual by proper route, failure to administer the correct dosage, or failure to administer an epinephrine auto-injector according to generally accepted standards of practice (“medication error”); or
  • Accidental injection of an epinephrine auto-injector into a digit of the authorized personnel administering the medication (“medication incident”).

Reporting: The district will contact emergency medical services (911) immediately after a stock epinephrine auto-injector is administered to a student or individual. The school nurse or authorized personnel will remain with the student or individual until emergency medical services arrive.

Within 48 hours, the district will report the following to the Iowa Department of Education:

  • Each medication incident with the administration of stock epinephrine
  • Each medication error with the administration of stock epinephrine
  • Administration of a stock epinephrine auto-injector

As provided by law the district, Board of Education, authorized personnel or school nurse, and the prescriber shall not be liable for any injury arising from the provision, administration, failure to administer, or assistance in the administration of an epinephrine auto-injector provided they acted reasonably and in good faith.

The superintendent, or designee, may develop an administrative process to implement this policy.


Adopted: 4/16
Reviewed: 11/17
Related Policy (Code#): 504.31; 504.31-E1-E2
Legal Reference (Code of Iowa): §§ 135.185; 279.8; 281 IAC 14.3

504.5 - Use of Motor Vehicles

 

 

 

The board recognizes the convenience to families and students of having students drive to and park at their school attendance center. Driving a motor vehicle to a student’s attendance center and being able to park there are privileges.

Students who drive to/park at their school attendance center shall only drive to/park at their designated attendance center. Students may not loiter around or be in their vehicle during the school day without permission from the building principal. Students shall leave their attendance center when there is no longer a legitimate reason for them to be at their attendance center. Students who drive shall enter and leave the parking lot by the routes designated by the district.

Students who wish to drive to/park at their school attendance center shall comply with the rules and regulations established by the building principal. Failure to comply with this policy or the district’s rules shall be reason for revocation of school driving and parking privileges, as well as other disciplinary action including suspension and expulsion.


Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17
Revised: 9/09
Legal Reference (Code of Iowa): §§ 279.8; 321 (2011)

504.6 - Work Permits

 

 

 

Youth under the age of 16 in Iowa are required to have a work permit before starting work.

The superintendent, or designee shall issue work permits to students residing in the district when requested in accordance with the provisions of Iowa Code Chapter 92, Child Labor, and federal child labor laws.

For more information on federal child labor laws contact the US Department of Labor, Wage and Hour Division, in Des Moines at (515) 284-4625.


Adopted: 6/70
Reviewed: 4/12; 7/13; 10/14; 11/17
Revised: 4/11
Legal Reference (Code of Iowa): § 92.1-92.16

504.7 - Emergency School Closings

 

 

 

The superintendent, or designee, shall have the authority to close schools because of extreme weather or other emergency conditions for the length of time the emergency exists.

The superintendent shall make provisions to publicly announce such closings via available mass communication media as soon as possible after the decision to close.


Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17
Revised: 9/98

504.8 - Student Insurance

 

 

 

An all-student insurance program may be offered to the students and parents of the district. The insurance company issuing such policies shall be the same for all schools in the district and the choice of same shall be determined by the Board of Directors upon recommendation of the superintendent.

It is the policy of the Board of Directors that the purchase of such a policy be completely voluntary and that no student or parent be urged to make such purchase.

Bookkeeping and allied clerical tasks connected with the student insurance plan shall not be done by school personnel but by the office of the local insurance agent concerned.


Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17
Revised: 9/09
Legal Reference (Code of Iowa): § 279.8 (2011)

504.9 - Student Insurance - Athletic

 

 

 

The Board of Directors strongly recommends that a student participating in interscholastic athletics be adequately insured. A policy from an insurance company determined by the superintendent, or designee, may be obtained through the school.

If a parent/legal guardian wishes their student participate without the school-offered insurance, they must submit a written statement accepting full responsibility.


Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 11/17
Revised: 10/14
Related Policy (Code #): 502.5; 502.5-R2; 503.4
Legal Reference (Code of Iowa): § 279.8 (2011)

504.10 - Emergency Drills

 

 

 

Students will be informed of the action to take in an emergency. Emergency drills for fire, weather, intruders, and other disasters shall be conducted each school year. Fire and tornado drills will be conducted regularly during the academic school year with a minimum of two before December 31st and two after January 1st. Intruder drills will be conducted regularly during the academic school year with a minimum of one before December 31st and one after January 1st.

Each attendance center will develop and maintain a written plan containing emergency and disaster procedures. The plan will be communicated to and reviewed with employees. Employees will participate in emergency drills. Licensed employees are responsible for instructing the proper techniques to be followed during the drills.


Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 10/14
Revised: 7/07; 11/17
Legal Reference (Code of Iowa): § 100.31 (2011); 281 IAC 41.27(3); 41.25

504.11 - Student Special Health Services

 

 

 

The board recognizes that there are some students who are in need of special health services during the school day.

Students with individualized health plans shall receive confidential health services in conjunction with their Individualized Education Plan (IEP) or 504 Accommodation Plan.

The superintendent, or designee, in conjunction with licensed health personnel shall draft administrative regulations for the implementation of this policy.


Adopted: 2/96
Reviewed: 4/12; 7/13; 10/14; 11/17
Revised: 4/11
Related Policy (Code #): 504.11-R
Legal Reference (Code of Iowa): §§ 256.11(7); 256B; 273.2, .5, .9(2)-(3);
280.8; 281 IAC 12.3(7); 41.96; 281 IAC 41.405

504.11-R - Administrative Regulations Regarding Special Health Services

 

 

 

Some students need special health services to participate in their educational program.  These students shall receive special health services in conjunction with their educational program. Licensed health personnel shall provide special health services under the auspices of the school.

The duties of the licensed personnel include:

  • Participate as a member of the education team
  • Plan, implement, and evaluate the written individual health plan
  • Plan, implement, and evaluate the special emergency health services
  • Serve as a liaison and encourage participation and communication with health service agencies and individuals providing health care
  • Provide health consultation, counseling, and instruction to the student, parents/legal guardians, and staff in cooperation and conjunction with the prescriber
  • Maintain a record of special health services
  • Report unusual circumstances to the prescriber, parents/legal guardians, and school administration
  • Assign, delegate, instruct, provide technical assistance to, and supervise qualified designated personnel; and update knowledge and skills to meet special health service needs

The record of special health services shall include:

  • Student’s name
  • Special health service
  • Name of prescriber or person authorizing
  • Date and time
  • Signature and title of person providing special health services
  • Unusual circumstances in the provision of such services

Prior to the provision of special health services the following shall be on file:

  • Written statement by prescriber detailing the specific method and schedule of the special health services, when indicated
  • Written statement by the parent/legal guardian requesting the provision of the special health services
  • Written individual health plan

Licensed health personnel in collaboration with the education team shall determine the special health services to be provided and the qualifications of individuals performing the special health services.

The documented rationale shall include the following:

  • Analysis and interpretation of the special health service needs
  • Determination that the special health services, tasks, procedures, or function assigned is part of the designated person’s job description
  • Review of the designated person’s competence
  • Determination of initial and ongoing level of supervision required to ensure quality services

Licensed health personnel shall supervise the special health services, define the level of supervision, and document the supervision.

Licensed health personnel shall instruct qualified, designated personnel to deliver and perform special health services contained in the individual health plan. Documentation of instruction and periodic updates shall be on file at the school.

Parents/legal guardians shall provide the usual equipment, supplies, and necessary maintenance for such. The equipment shall be stored in a secured area. Personnel responsible for the equipment shall be designated in the individual health plan.


Adopted: 2/96
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17
Revised: 8/02

504.12 - Wellness

 

 

 

The board promotes healthy students by supporting wellness, good nutrition, and regular physical activity as a part of the total learning environment. The school district supports a healthy environment where students learn and participate in positive dietary and lifestyle practices. By facilitating learning through the support and promotion of good nutrition and physical activity schools contribute to the basic health status of students. Improved health optimizes student performance potential.

The school district shall provide a comprehensive learning environment for developing and practicing lifelong wellness behaviors. The Linn-Mar Community School District encourages healthy school district goals to positively influence a student’s understanding, beliefs and habits as they relate to good nutrition and regular physical activity.

Foods offered by Linn-Mar Nutrition Services shall meet or exceed the district’s nutritional standards. Foods shall be served with consideration toward nutritional integrity, variety, appeal, taste, safety, and packaging to ensure high-quality meals.

The Linn-Mar Community School District recognizes that school meals shall be available for all students in attendance.

The district will develop a local wellness committee comprised of representatives from the staff, parents/guardians, and community members with appropriate expertise. The local wellness committee will develop a plan to implement and monitor the effectiveness of this policy. The Linn-Mar Board of Education shall be provided a report on an annual basis.

The superintendent, and/or designee, will be responsible in developing administrative regulations and wellness goals.


Adopted: 8/06
Reviewed: 4/12; 7/13; 10/14
Revised: 11/17
Legal Reference (Code of Iowa): § 279.8 (2011); 256.7(29);
256.11(6); 281 IAC 12.5(19); 12.5(26); 58.11

505 - Miscellaneous Matters

 

 

 

505.2 - Internal Accounts

 

 

 

Collection of any funds for school activities must have the approval of the superintendent, or designee, and the recommendation of the building principal.  All such funds shall be under the financial control of the board.

Records and procedures relating to internal accounts shall be in accordance with those found in Uniform Financial Accounting for Iowa Schools published by the Department of Education.

An audit of these accounts shall be made at the same time as the annual audit of school funds.


Adopted: 6/70
Reviewed: 4/12; 7/13; 10/14; 11/17
Revised: 7/90

505.3 - Fines, Fees, and Charges

 

 

 

The board believes students should respect school district property and assist in its preservation for future use by others. Students may be assessed fines, fees, or charges for the materials needed in a course, for overdue school materials, for participating in activities, or for misuse or damage of school property.

The superintendent, or designee, shall inform the board of the dollar amount to be charged to students or others for fines, fees, or charges on an annual basis and the information will be posted on the district website.

Legal custodians or students who complete the official district Free and Reduced Application and meet the specific financial eligibility standards as set by the Department of Education Bureau of Food and Nutrition, or by direct certification from the Department of Human Services through Student Reporting in Iowa (SRI) shall automatically be granted full or partial fee waivers depending on their qualification. Legal custodians or students who do not participate in the district’s Free and Reduced Meal Program may qualify for full, partial, or temporary waivers by completing the Temporary Standard Fee Waiver Application.

Fines or charges assessed for damage or loss to school property are not fees and will not be waived.

It shall be the responsibility of the superintendent, or designee, in conjun


Adopted: 9/96
Reviewed: 4/12; 7/13
Revised: 4/11; 10/14; 11/17
Related Policy (Code #): 802.3
Legal Reference (Code of Iowa): §§ 256.7(20); 279.8; 280.10-11; 282.6;
285.1; 301.1 (2011); 281 IAC 18; 1994 Op Atty Gen 23; 1990 Op Atty Gen 79;
1982 Op Atty Gen 227; 1980 Op Atty Gen 532

505.3-R - Administrative Regulations Regarding Student Fee Waiver and Reduction Procedures

 

 

 

The board recognizes that while certain fees charged to students are appropriate and authorized, certain students and their parents/guardians or legal/actual custodians (hereafter referred to as legal custodians) are not financially able to pay the fees.

The school district will grant either full waivers, partial waivers, or temporary waivers depending upon the circumstances and the student or the legal custodian’s ability to meet the financial criteria.

Waivers:

Full Waivers: A student will be granted a full waiver of fees charged by the district if the student or student's legal custodian meets the financial eligibility criteria for free meals under the Child Nutrition Program, Family Investment Program, Supplemental Security Income Guidelines, or transportation assistance under open enrollment. Students in foster care are also eligible for full waivers. The application is available through the Nutrition Services Department.

Partial Waivers: A student will be granted a partial waiver (50% reduction) of fees charged by the district if the student or the student's legal custodian meets the financial eligibility criteria for reduced price meals offered under the Child Nutrition Program.  The application is available through the Nutrition Services Department.

Temporary Waivers: A student may be eligible for a temporary waiver of fees charged by the district in the event the student's legal custodian is facing financial difficulty.  Temporary waivers may be applied for at any time throughout the school year and shall not extend beyond the end of that school year.

Legal custodians or students who do not participate in the district’s Free and Reduced Meal Program by completing the official, district Free and Reduced Application or by direct certification through the Department of Human Resources must complete a Temporary Standard Fee Waiver Application provided by the district to be eligible for a fee waiver. Applications may be made at any time, but must be renewed annually.

Confidentiality: The district will treat the application and application process as any other student record. Student confidentiality and access provisions will be followed.

Appeals: Denials of a fee waiver may be appealed to the superintendent or designee.

Notice: The district will notify the legal custodians and students of the fee waiver on an annual basis. The following information will be included in registration materials and printed in the district’s annual handbook:

Students whose legal custodians meet the income guidelines for free and reduced price meals, the Family Investment Program (FIP), Supplemental Security Income (SSI), transportation assistance under open enrollment status, or who are in foster care are eligible to have their student fees waived or partially waived. Students whose legal custodians are experiencing a temporary financial difficulty may be eligible for a temporary waiver of student fees. Legal custodians or students who believe they may qualify for temporary financial hardship may print the Temporary Standard Fee Waiver Application from the district’s website or contact the Nutrition Services Department to obtain a form. This waiver does not carry over from year-to-year and must be completed on an annual basis.


Adopted: 9/96
Reviewed: 4/12; 7/13; 11/17
Revised: 4/11; 10/14

505.3-E - Standard Fee Waiver Application

 

 

 

School Year: Date:
All information provided in connection with this application will be kept confidential.
Name of Student: Grade in School:
Building of Attendance:
Name of Parent/Guardian or Legal/Actual Custodian:
Address:

Please check type of waiver desired:

_____ Full Waiver          _____ Partial Waiver          _____ Temporary Waiver

Please check if the student or student's family meets the financial eligibility criteria or is involved in one of the following programs:

Full Waiver:

_____ Free meals offered under the Children Nutrition Program
_____ Family Investment Program (FIP)
_____ Supplemental Security Income (SSI)
_____ Transportation assistance under open enrollment status
_____ Foster care

Partial Waiver:

_____ Reduced priced meals offered under the Children Nutrition Program

Temporary Waiver:

If none of the above apply but you wish to apply for a temporary waiver of school fees because of serious financial problems, please state the reason for the request below:

 

Signature of Parent/Guardian or Legal/Actual Custodian: __________________________________________________________________________

Note: Your signature is required for the release of information regarding the student of the family's financial eligibility for the programs checked above.

Administrative Action:  ________Approved         __________ Denied

By: ________________________________________________________________________________ Date: ____________________

Completed fee waiver forms shall be filed annually and will remain on file in the school office for five years.


Reviewed: 7/13; 10/14; 11/17

505.4 - Commencement

 

 

 

Students who have met the requirements for graduation will be allowed to participate in commencement exercises provided they abide by the commencement rules organized by the school district. It shall be the responsibility of the building principal to solicit input from each graduating class regarding the proceedings for their commencement.

Failure of a student to participate in commencement will not be a reason for withholding the student’s final progress report or diploma certifying the student’s completion of high school.


Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17
Revised: 8/02
Legal Reference (Code of Iowa): § 279.8; 280.3 (2011); 281 IAC 12.5

505.5 - Interviews with Students

 

 

 

Generally, students may not be interviewed during the school day by persons other than parents/guardians and school district officials and employees.

Requests from law enforcement officers and from persons other than employees, school district officials, and parents/guardians to interview students are made through the principal’s office. Upon receiving a request it is the responsibility of the principal to determine whether the request will be granted. Generally, prior to granting a request, the principal will attempt to contact the parents/guardians to inform them of the request and to ask them to be present.

If a child abuse investigator wishes to interview a student the principal will defer to the investigator’s judgment as to whether the student should be interviewed independently from the student’s parents/guardians, whether the school is the most appropriate setting for the interview, and who will be present during the interview.

Students will not be taken from school without the consent of the principal and without proper warrant.


Adopted: 6/70
Reviewed: 4/11; 4/12; 9/12; 7/13; 10/14; 11/17
Revised: 9/09
Related Policy (Code#): 505.5-R
Legal Reference (Code of Iowa): §§ 232; 280.17 (2011); 281 IAC 102;
441 IAC 9.2; 155; 175; 1980 Op Atty Gen 275

505.5-R - Administrative Regulations Regarding Interviewing Students at School by Non-School Personnel

 

 

 

Interviewing Students at School by School Resource Officer: Certain police officers may be assigned by the local police department to serve as School Resource Officers. These officers will be present in the schools and will interact with the students, staff, parents, and other visitors to the school. School Resource Officers may interact with students and interview students regarding school-related issues without any prior permission or involvement of other school staff.

If School Resource Officers wish to interview students regarding non-school related law enforcement concerns, they should follow the process entitled: Interviewing Students at School by Police.

Interviewing Students at School by Police: While the police have a legal right to interview students at school, students have a legal right to refuse to answer any questions if they so desire.

School officials cannot refuse to permit police officers to interview students at school.  If the interview is held at school an effort shall be made to contact the student’s parent/legal guardian and/or attorney. Prior to the interview the principal, or designee, shall explain to the student that police officials would like to interview them and that they can lawfully refuse to answer questions from the police official. The school official shall be present during the interview.

It is preferable to conduct the interview in the home of the student. If contact with the parent/legal guardian prior to the conference cannot be made and the conference must be held at school, the parent/legal guardian must, subsequently, be informed that a conference was held.

Interviewing Students at School by Child Protective Agency: The Department of Human Services is empowered to investigate reports of suspected child abuse. Human Services workers may, in the course of their investigation, deem that it is necessary to talk to the child outside the home. If an authorized Human Services investigator requests to interview an alleged child abuse subject at school, district personnel should cooperate.

The following guidelines should be followed:

  1. Administrators shall cooperate with the investigator by providing confidential access to the child named in the report and to other children alleged to have relevant information for the purposes of interviews. The investigators shall determine who shall be present at the interview. The school administrator is under no duty to report the investigation or interview to the child’s parent or legal guardian. The immunity granted by Section 232.73, applies to such administrators and the school district.
  2. Administrators will verify that the investigator is authorized by the child protective agency and then cooperate with the investigation as outlined above.  A law officer (police, sheriff, or juvenile court officer) may take a child from the school to facilitate the investigation.

Interviewing Students at School by Attorney: Attorneys have no legal right to interview students at school concerning any matter. Principals should refuse to permit these interviews unless written parental/legal guardian permission has been granted.  No teacher should discuss privileged information relative to a student’s attendance, academic achievement, intellectual capabilities, or any other privileged or confidential information held by the school or contained in its records without a written request and consent to release such information from a parent/guardian having legal custody of the student.

Interviewing Students at School by Estranged Parents: Caution should be observed in allowing interviews with students by parents with whom the child is not living. In some cases courts remove parental rights. In these cases, the parent who retains guardianship must agree to the conference before it can be approved.

Interviewing Students at School by Other Persons: District procedures do not generally permit students to be interviewed by public officials, private detectives, merchants, or other persons without authorization of parents/legal guardians. Principals will use their own judgment in making exceptions to this general procedure.


Adopted: 7/13
Reviewed: 10/14; 11/17

505.52 - Child and Dependent Adult Abuse Reporting

 

 

 

It is the policy of the Board of Directors in compliance with the Code of Iowa to provide for the greatest possible protection of victims of child and dependent adult abuse and to encourage immediate reporting of suspected cases directly to the Department of Human Services.

The administration shall develop reporting procedures that comply with legal requirements and shall instruct members of the professional staff of their obligations with regard to reporting child and dependent adult abuse.

All licensed school employees, teachers, coaches, school nurses, and para-educators are required to orally report any suspected cases of child and dependent adult abuse to the Department of Human Services within 24 hours of observation followed up by a written report within 48 hours of the oral report. Reports must be made by all observers and not a third party.


Adopted: 7/79
Reviewed: 4/11; 4/12; 7/13; 10/14
Revised: 8/02; 11/17
Related Policy (Code #): 505.52-R
Legal Reference (Code of Iowa): 232.67-77; 232A; 235A; 280.17 (2011);
441 IAc 9.2; 155; 175; 1982 Op Atty gen 390; 417; 1980 Op Atty Gen 275

505.52-R - Administrative Regulations Regarding Child and Dependent Adult Abuse Reporting by Licensed Personnel

 

 

 

The Code of Iowa requires all licensed school employees, teachers, coaches, school nurses, and para-educators to report to the Department of Human Services all instances of suspected child and dependent adult abuse involving students. The law further specifies that all licensed school employee, teachers, coaches, school nurses, and para-educators who knowingly or willfully fails to report a suspected case of child abuse is guilty of a simple misdemeanor and may also leave the employee open to civil liability for the damages caused by their failure to report.

The Iowa Code provides immunity from any liability, civil or criminal, to anyone participating in good faith in the making of a report or in judicial proceedings that may result from the report.

Child Abuse Defined

Child abuse or abuse means harm occurring through:

**Any non-accidental physical injury or injury that is at variance with the history given of it suffered by a child (any person under 18 years of age) as a result of the acts or omissions of a person responsible for the care of the child.

**The commission of any sexual abuse with or to a child as defined by Chapter 709 of the Iowa Code as a result of the acts or omissions of the person responsible for the child.

The failure on the part of a person responsible for the care of a child to provide for the adequate food, shelter, clothing, or other care necessary for the child’s health and welfare when financially able to do so or when offered financial or other reasonable means to do so.

A parent/legal guardian legitimately practicing religious beliefs who does not provide specified medical treatment for a child for that reason alone shall not be considered abusing the child; however, a court may still order that medical services be given to the child if the child’s health requires it.

**Teachers in public schools are not considered persons responsible for the care of the child under these clauses. However, a teacher who abuses a child is subject to civil, criminal, and professional sanctions.

Reporting Procedures: The Iowa Code establishes reporting and investigation procedures for alleged cases of child abuse. All licensed school employees including teachers, and coaches, school nurses, and para-educators are required to orally report within 24 hours to the Department of Human Services when the person reasonably believes a child has suffered from abuse. Within 48 hours of the oral report, a written report must be forwarded to the Department of Human Services.

Each report should contain as much of the following information as can be obtained within the time limit:

  1. Name, age, and address of the suspected abused child
  2. Name and address of parents/guardians or persons legally responsible for care
  3. Description of injuries including evidence of previous injuries
  4. Names, ages, and condition of other children in the home
  5. Child’s whereabouts if different from parents/guardians or persons legally responsible for the child
  6. Any other information considered helpful
  7. Name and address of person making the report

The law specifies that a report will be considered valid even if it does not contain all of the above information.

Board policy states that it is not the responsibility of school employees to prove that a child has been abused or neglected and that school employees should not take it upon themselves to investigate the case or contact the family of the child to ask questions or make any kind of judgment. The Department of Human Services has the responsibility to follow up on the report (Cedar Rapids Office: 892-6800).


Adopted: 7/79
Reviewed: 4/11; 4/12; 7/13; 10/14
Revised: 8/02; 11/17
Related Policy (Code #): 505.52
Legal Reference (Code of Iowa): Ch 232; 235A; 709

505.6 - Education Records Access

 

 

 

The board recognizes the importance of maintaining education records and preserving their confidentiality, as provided by law. Education records are kept confidential at collection, storage, disclosure, and destruction stages. The board secretary is the custodian of education records. Education records may be maintained in the administrative offices of the student attendance centers.

Definitions: For the purposes of this policy, the defined words have the following meanings:

  • Education records: means those records that contain information directly related to a student and which are maintained by an education agency or institution or by a party acting for the agency or institution.
  • Eligible student: means a student who has reached 18 years or attends a postsecondary institution. The parents of an eligible student are provided access to the education records only with the written permission of the eligible student unless the eligible student is defined as a dependent by the Internal Revenue Code. In that case, the parents may be provided access without the written permission of the student.

An education record may contain information on more than one student. Parents will have the right to access the information relating to their student or to be informed of the information. Eligible students shall also have the right to access information relating to themselves or be informed of the information.

Parents, eligible students, and other individuals authorized in accordance with law will have access to the education records during regular business hours of the school district. Parents and eligible students will have the right to access the student’s education records upon request without unnecessary delay and in no instance more than 45 calendar days after the request is made.

Parents, other than parents of an eligible student, may be denied access to a student’s education records if the school district has a court order stating such or when the district has been advised under the appropriate laws that the parents my not access the student’s education records. Parents, eligible students, or authorized representatives of the parents will have the right to access the student’s education records prior to an Individualized Education Program (IEP) meeting or hearing.

Copies of education records will be provided if failure to do so would effectively prevent the parents or student from exercising the right to access the education records. Fees for copies of the records are waived if it would prevent the parents or eligible student from accessing the records. A fee may not be charged to search or retrieve information from education records.

Upon the request of parents or eligible student, the school district shall provide an explanation and interpretation of the education records and a list of the types and locations of education records collected, maintained, or used by the school district.

If the parents or eligible student believes the information in the education record is inaccurate, misleading, or violates the privacy of the student, the parents or eligible student may request that the school district amend the education records.

Education records may be disclosed in limited circumstances without written permission of the parent or eligible student. This disclosure is made on the condition that the education record will not be disclosed to a third party without the written permission of the parent or eligible student. This disclosure may be:

  • To school officials within the school district and AEA personnel whom the superintendent has determined to have a legitimate educational interest, including but not limited to, board members, employees, school attorney, auditor, health professionals, and individuals serving on official school committees.
  • To officials of another school district in which the student wishes to enroll, provided the other school district notifies the parent the education records are being sent and the parent has an opportunity to receive a copy of the records and challenge the contents of the records unless the annual notification includes a provision that records will automatically be transferred to new school districts.
  • To the US Comptroller General, the US Secretary of Education, or state and local educational authorities.
  • In connection with a student’s application for, or receipt of, financial aid.
  • To organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students and their parents by persons other than representatives of such organizations and such information will be destroyed when no longer needed for the purpose for which it was conducted.
  • To accrediting organizations.
  • To the parent of a dependent student as defined in the Internal Revenue Code.
  • To comply with a court order or judicially issued subpoena.
  • In connection with a health or safety emergency.
  • As directory information.
  • In additional instances as provided by law.

The attendance center administrative office will keep a list of the individuals and their positions who are authorized to view a special education student’s education records without the permission of the parent or eligible student. Individuals not listed are not allowed access without parental or an eligible student’s written permission. This list must be current and available for public inspection and updated as changes occur.

The attendance center administrative office will also keep a list of individuals, agencies, and organizations which have requested or obtained access to a student’s education records, the date access was given, and their legitimate educational interest or purpose for which they were authorized to view the records. The attendance center administrative office, however, does not need to keep a list of the parents, authorized education employees, officers, and agencies of the school district who have accessed the student’s education records. This list for an education record may be accessed by the parents, the eligible student, and the custodian of the education records.

Permanent education records; including a student’s name, address, phone number, grades, attendance record, classes attended, grade level completed, and year completed will be maintained without time limitation. Permanent education records will be kept in a fire-safe vault or they may be maintained electronically with a secure backup file.

When personally identifiable information, other than permanent education records, is no longer needed to provide educational services to a special education student, the parent or eligible student shall be notified. This notice is normally given after a student graduates or otherwise leaves the district. If the parent or eligible student requests that the personally identifiable information be destroyed, the school district will destroy the records, except for permanent records. Prior to the destruction of the records, the school district must inform the parent or eligible student the records may be needed for social security benefits or other purposes. For purposes of policy, “no longer needed to provide educational services” means that a record is no longer relevant to the provision of instruction, support, or related services and it is no longer needed for accountability and audit purposes. At a minimum, a record needed for accountability and audit purposes must be retained for five years after the activity for which funds were used.

The school district will provide training or instruction to employees about parents’ and eligible students’ rights under this policy. Employees will also be informed about the procedures for carrying out this policy. It is the responsibility of the superintendent to notify parents and eligible students annually that they have the right to:

  • Inspect and review the student’s education records.
  • Seek amendment of the student’s education records that the parent or eligible student believes to be inaccurate, misleading, or otherwise in violation of the student’s privacy rights.
  • Consent to disclosure of personally identifiable information contained in the student’s education records, except to the extent the law authorizes disclosure without consent.
  • File a complaint with the US Department of Education concerning alleged failures by the district to comply with the law.

The notice will be given in the native language of the parent or eligible student. Should the school district collect personal information from students for the purposes of marketing or selling that information, the school district will annually notify parents of such activity. The notice will include a statement that the parents have the right to file a complaint alleging the school district failed to comply with this policy. Complaints are forwarded to: Family Policy Compliance Office, US Department of Education, 400 Maryland Avenue, Washington, DC. 20202-8520.


Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 10/14
Revised: 8/07; 8/17
Related Policy (Code #): 505.9
Legal Reference (Code of Iowa): 20 USC § 1232g; 1415. 34 CFR §§ 99;
300.610 et seq; §§ 22; 279.9B; 280.24-25; 622.10; 281 IAC 12.3(4); 41.
1980 Op Atty Gen 720; 825.

505.6-R - Administrative Regulations Regarding Use of Education Records

 

 

 

Parents and eligible students will have the right to access a student’s education records upon request without unnecessary delay and in no instance more than 45 calendar days after the request is made. The intent of this regulation is to establish procedures for granting requests from eligible students and parents to access a student’s education records.

Education records means those records that contain information directly related to a student and which are maintained by an education agency or by a party acting for the agency or institution. These may include, but are not necessarily limited to: dates of attendance; academic work completed; level of achievement (grades, standardized test scores); attendance data; scores on standardized intelligence, aptitude, and psychological tests; interest inventory results; health data; family background information; teacher or counselor ratings and observations; and verified reports of serious or recurrent behavior patterns.

Access to Records:

  1. Parents, eligible students, and other individuals authorized in accordance with law will have access to the student’s education records during the regular business hours of the school district. Parents and eligible students will have the right to access the student’s education records upon request without unnecessary delay and in no instance more than 45 calendar days after the request is made. An eligible student or parent, upon written request to the board secretary, shall receive an explanation and interpretation of the education records. A student, 18 years or older, has the right to determine who, outside the school system, has access to the records. Parents of students who are 18 years or older, but are still dependents for income tax purposes, may access the student’s education records without prior permission of the student.
  1. School officials having access to student education records are defined as having a legitimate educational interest. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, AEA employee, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee or student assistance team, or assisting another school official in performing their tasks.  

Release of Information Outside the School: Information from education records may be disclosed to outside parties as outlined in board policy and otherwise provided by law.

Procedures for requesting an Education Record Amendment:

1.  If the eligible student, parent, or legal guardian believe the information in the student’s education records is inaccurate, misleading, or violates the privacy of the student, the parents/legal guardians or eligible student may request the school district amend the education records.

2. The school district will decide whether to amend the student’s education record within a reasonable time after receipt of the request.

3.  If the school district determines an amendment is made to the student’s education record, the school district will make the amendment and inform the parents/legal guardians or eligible student of the decision in writing.

4.  If the school district determines the amendment of the student’s education record is not appropriate, the district will inform the parents/legal guardian or eligible student of their right to a hearing before a hearing officer provided by the district. The hearing officer may be an employee of the district, so long as the employee does not have a direct interest in the outcome of the hearing.

5.  Upon parental request, the school district will hold a hearing regarding the content of a student’s education records which the parent believes to be inaccurate, misleading, or in violation of the privacy rights of students.

6.  The hearing will be held within a reasonable time after receipt of the parent or eligible student’s request. The parent or eligible student will receive reasonable advance notice of date, time, and place of the hearing.

7.  The parent or eligible student will be given a full and fair opportunity to present evidence relevant to the issues. The parent or eligible student may be represented by an individual of their choice and at their own expense.

8.  The hearing officer will render a written decision within a reasonable period after the hearing. The decision will be based upon evidence presented at the hearing and must include a summary of the evidence and the reasons for the decision.

9.  The parents may appeal the hearing officer’s decision to the superintendent within 10 days if the superintendent does not have a direct interest in the outcome of the hearing.

10. The parent may appeal the superintendent’s decision, or the hearing officer’s decision if the superintendent was unable to hear the appeal, to the board within 15 days. It is within the discretion of the board to hear the appeal.

11. If the parents’ and the eligible student’s request to amend the education record is further denied following the hearing, the parents or eligible student are informed they have the right to place an explanatory letter in the student’s education record commenting on the school district’s decision or setting forth the reasoning for disagreeing with the school district. Additions to the student’s education records will become a part of the education records and be maintained like other education records. If the school district discloses the student’s education records, the explanation by the parents or eligible student will also be disclosed.


Adopted: 6/90
Reviewed: 4/11; 4/12; 7/13
Revised: 10/14; 8/17

505.6-E2 - Request of Non-Parent for Examination or Copies of Education Records

 

 

 

The undersigned hereby requests permission to examine the Linn-Mar Community School District’s official education records of:

Legal Name of Student: _________________________________________________

Date of Birth: __________________________________________________________


The undersigned requests copies of the following official education records of the above student:

The undersigned certifies that they are: (check one)

_____An official of another school system in which the student intends to enroll.

_____An authorized representative of the Comptroller General of the United States.

_____An authorized representative of the Secretary of the US Department of Educaiton or US Attorney General.

_____A state or local official to whom such is specifically allowed to be reported or disclosed.

_____A person connected with the student's application for, or receipt of, financial aid.
          (Specify details: ______________________________________________________)

_____Otherwise authorized by law. (Specify details: _____________________________________________________)

The undersigned agrees that the information obtained will only be re-disclosed consistent with state or federal law without the written permission of the parents of the student or the student if the student is of majority age.

Signature: ______________________________________ Date: __________________________________

Title: ___________________________________________ Agency: _______________________________

Address: ________________________________________ Phone Number: _________________________

Approved:

Signature: _______________________________________ Title: ____________________________ Date: ______________________


Adopted: 9/98
Reviewed: 7/13; 10/14
Revised: 8/17

505.6-E3 - Parental Authorization for Release of Student Records

 

 

 

The undersigned hereby authorizes the Linn-Mar Community School District to release copies of the following official education records:

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

concerning (Full legal name of student)___________________________ (Date of birth) ____________________________________

(Name of last school attended) _________________________________ (Years of attendance/From/To) _______________________

The reason for this request is: __________________________________________________________________________________

My relationship to the child is: ___________________________________________________________________________________

Copies of the records to be release are to be furnished to:

_____ The undersigned

_____ The student

_____ Other (Specify: _______________________________________________)

Signature: ___________________________________ Date: _________________

Address: ___________________________________________________________

City: ____________________________ State: _________ Zip: ________________

Phone Number: ______________________________________________________


Adopted: 9/98
Reviewed: 7/13; 10/14
Revised: 8/17

505.6-E4 - Request for Hearing on Correction of Education Records

 

 

 

To: (Board Secretary/Custodian) _____________________________________

Address: 2999 N 10th Street, Marion, IA 52302

I believe certain official education records of, (Full legal name of student) _______________________________________________

(Name of school building) ______________________________________________, are inaccurate, misleading, or in violation of privacy or other

rights of this student. My relationship to this student is: ___________________________________________________________________.

The official education records which I believe are inaccurate, misleading, or in violation of the privacy or other rights of this student are:

_______________________________________________________________________________________________________________

The reason I believe such records are inaccurate, misleading, or in violation of the privacy or other rights of this student is:

_______________________________________________________________________________________________________________

I understand that I will be notified in writing of the time and place of the hearing; that I will be notified in writing of the decision; and that I have the right to appeal the decision by so notifying the hearing officer in writing within 10 days after my receipt of the decision or a right to place a statement in my student’s education record stating I disagree with the decision and why.

Signature: _____________________________________ Date: ____________________________________

Address: ________________________________________ City: ________________________ State: _______________ Zip: ___________

Phone Number: ___________________________________

 


Adopted: 9/98
Reviewed: 7/13; 10/14
Revised: 8/17
Related Policy (Code #): 602.27-29-E

505.6-E5 - Parental Request for Examination of Education Records

 

 

 

To: (Board Secretary/Custodian)_______________________________________

Address: 2999 N 10th Street, Marion, IA 52302

The undersigned desires to examine the following official education records:

_________________________________________________________________________________________

_________________________________________________________________________________________

of (Full legal name of student) _______________________________ Date of Birth  _____________ Grade ____

(Name of school building) ___________________________________

My relationship to the student is: ______________________________

Please check one of the following:

_____ I do

_____I do not

Desire a copy of such records. I understand that a reasonable charge will be made for copies.

Signature: ________________________________ Date: ____________________________

Address: _______________________________ City: ________________________ State: __________ Zip: __________

Phone Number: _________________________________

Approved:

Signature: __________________________________________ Title: ____________________________ Date: _________

 


Adopted: 9/98
Reviewed: 7/13; 10/14
Revised: 8/17

505.6-E6 - Notification of Transfer of Education Records

 

 

 

To: (Parent/Legal Guardian) ______________________________________ Date: _____________________________

Address: _______________________________________ City: ____________________ State: ________ Zip: ______

Please be notified that copies of the Linn-Mar Community School District's official education records concerning

(Full legal name of student) ________________________________ have been transferred to:

School District Name: _________________________________________________________

Address: ___________________________________________________________________

Upon the written statement that the student intends to enroll in said school system.

If you desire a copy of such records furnished, please check here ­­­_____ and return this form to the undersigned.  A reasonable charge will be made for the copies.

If you believe such records transferred are inaccurate, misleading, or otherwise in violation of the privacy or other rights of the student, you have the right to a hearing to challenge the contents of such records.

Name of School District Official: _____________________________________________

Title: __________________________________________________________________

 


Adopted: 9/98
Reviewed: 7/13; 10/14
Revised: 8/17

505.6-E7 - Letter to Parent Regarding Receipt of Subpoena or Court Order

 

 

 

Date: ______________________________________

Dear (Parent Name) __________________________,

This letter is to notify you that the Linn-Mar Community School District has received a (Subpoena or Court Order) _________________

requesting copies of your student's education records.

The specific records requested are: ______________________________________________________________________________

The school district has until (date on subpoena/court order) ____________________ to deliver the documents to (Requesting party)

_____________________________. If you have questions, please do not hesitate to contact me at:

Email: _______________________________________________ Phone Number: _________________________________

Sincerely,

Name of School Official: ________________________________________ Title: __________________________________

 


Adopted: 8/17

505.62 - Student Directory Information

 

 

 

Directory information is information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. The district may disclose directory information to third parties without consent if it has given public notice of the types of information which it has designated as directory information, the parents’ or eligible students’ rights to restrict the disclosure of such information, and the period of time within which a parent or eligible student has to notify the school in writing that they do not want any or all of those types of information designated as directory information.

The district has designated the following as directory information:

  • Student’s name
  • Address
  • Telephone listing
  • Date and place of birth
  • Major field of study
  • Dates of attendance
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees and awards received
  • The most recent educational agency or institution attended
  • And other similar information

Student is defined as an enrolled individual, PK-12, including students in district sponsored childcare programs.

Prior to developing a student directory or giving general information to the public, parents (including parents of students open enrolled out of the district and parents of students home schooled into the district) will be given notice, annually, of the intent to develop a directory or to give out general information. After notification, they will have the opportunity to deny the inclusion of their student's information in the directory or in the general information distributed about the students.

It shall be the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents.


Adopted: 8/89
Reviewed: 4/11; 4/12; 7/13; 10/14
Revised: 8/07; 8/17
Legal Reference (Code of Iowa): 20 USC §§ 1232g; 34 CFR § 99; § 22; 622.10;
281 IAC 12.3(4); 41; 1980 Op Atty Gen 720

505.62-R - Administrative Regulations Regarding the Use of Student Directory Information

 

 

 

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that the Linn-Mar Community School District, with certain exceptions, obtain written consent prior to the disclosure of personally identifiable information from student’s education records. However, the school district may disclose appropriately designated “directory information” without written consent, unless parents have advised the district to contrary according to board policy. The primary purpose of directory information is to allow the Linn-Mar Community School District to include this type of information from student education records in certain school publications. Examples include:

  • A playbill showing a student’s role in a drama production;
  • Annual yearbooks;
  • Honor roll or other recognition lists;
  • Graduation programs; and
  • Sports activity sheets/programs

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.

In addition, two Federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the following information: names, addresses, and telephone listings; unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent.

If parents do not want the school district to disclose directory information from their student’s education records without prior written consent, they must notify the district in writing, annually.

The student handbook or similar publication given to each student which contains general information about the school will contain the following statement which will be published at least annually in a prominent place or in a newspaper of general circulation in the school district:

The following information may be released to the public in regard to any individual student of the school district as needed. Any eligible student over the age of 18 or parent/legal guardian not wanting this information released to the public must make objection in writing to the principal.

  • Student’s name
  • Address
  • Telephone listing
  • Date and place of birth
  • Major field of study
  • Dates of attendance
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees and awards received
  • The most recent educational agency or institution attended
  • Other similar information

Adopted: 9/98
Reviewed: 4/11; 4/12; 7/13; 10/14
Revised: 8/07; 8/17
Legal Reference (Code of Iowa): Section 9528 of ESEA of 1965;
20 USC § 7908; 10 USC § 503(c)

505.62-E - Parental Authorization for Withholding Student Directory Information

 

 

 

The Linn-Mar Community School District has adopted a policy designed to assure parents and students the full implementation, protection, and enjoyment of their rights under the Family Educational Rights and Privacy Act of 1974 (FERPA). A copy of the school district’s policy is available for review in the administrative offices of all of our schools.

This law requires the school district to designate as “directory information” any personally identifiable information taken from a student’s educational records prior to making such information available to the public.

The school district has designated the following information as directory information: student’s name, address and telephone number; date and place of birth; major field of study; dates of attendance; participation in officially recognized activities and sports; weight and height of members of athletic teams; degrees and awards received; the most recent educational agency or institution attended; and other similar information.

You have the right to refuse the designation of any or all of the categories of personally identifiable information as directory information with respect to your student provided that you notify the school district in writing on an annual basis. If you desire to make such a refusal, please complete and return the slip at the bottom of this notice.

If you have no objection to the use of student information, you do not need to take any action.

------------------------------Return The Form Below------------------------------------------------------

Parental Directions to Withhold Student Directory Information for Education Purposes

For the school year of: _________________________________________

Student's Name: _________________________________ Date of Birth: __________________

School: ________________________________________ Grade: _______________________

Signature of Parent/Legal Guardian: ______________________________ Date: ____________

Please return this form to your student's school.

 


Adopted: 9/98
Reviewed: 7/13; 10/14
Revised: 8/17

505.63 - Family and Educational Rights and Privacy Act (FERPA) Student Education Records: Annual Notice

 

 

 

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (eligible students) certain rights with respect to the student’s education records.  They are:

  1. The right to inspect and review the student’s education records within 45 days of the day the district receives a request for access.

Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the records they wish to inspect. The principal (or appropriate school official) will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

  1. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or in violation of the student’s privacy rights under FERPA.

Parents or eligible students who wish to ask the school district to amend a record should write the school principal, (or appropriate school official), clearly identifying the part of the education record they want changed and specifying why it should be changed.

If the district decides not to amend the education record as requested by the parent or eligible student the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

  1. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the school board;. A school official may also include a volunteer or contractor outside of the school who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of personally identifiable information from education records such as an attorney, auditor, medical consultant, or therapist; a parent or student serving on an official committee, such as a disciplinary or grievance committee or student assistance team, or assisting another school official in performing their tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill their professional responsibility.

Upon request, the district may disclose education records without consent to officials of another school district in which a student seeks or intends to enroll is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer. The school district will make a reasonable attempt to notify the parent or eligible student of the records request.

  1. The right to file a complaint with the US Department of Education concerning alleged failures by the district to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, US Department of Education, 400 Maryland Avenue SW, Washington DC 20202-4605.

Adopted: 8/07
Reviewed: 4/11; 4/12; 7/13; 10/14
Revised: 8/17
 

505.7 - Parent and Family Management

 

 

 

Parent and family engagement is an important component in a student’s success in school. The board encourages parents and families to become involved in their student’s education to ensure their academic success.

The board will:

  • Involve parents and families in the development of the Title I plan, the process for school review of the plan, and the process for improvement
  • Provide the coordination, technical assistance, and other support necessary to assist and build the capacity of all participating schools in planning and implementing effective parent and family involvement activities to improve student academic achievement and school performance
  • To the extent feasible, coordinate and integrate parent and family engagement strategies under Title I with parent and family engagement strategies outlined in other relevant federal, state, and local laws and programs
  • Conduct, with the involvement of parents and family members, an annual evaluation of the content and effectiveness of the parent and family engagement policy in improving academic quality of the school served including identifying barriers to greater participation by parents in Title I activities (with particular attention to low-income parents, Limited English Proficient (LEP) parents, parents of any racial or ethnic minority, parents with disabilities, and parents with limited literacy)
  • Use the findings of the annual evaluation to design strategies for more effective parent and family involvement and to revise, as necessary, the parent and family involvement policies
  • Involve parents and families in Title I activities
  • Review this policy annually

The superintendent, or designee, is responsible for notifying parents and families of this policy on an annual basis or within a reasonable time after it has been amended during the school year.

The superintendent may develop an administrative process or procedures to implement this policy.


Adopted: 12/16
Reviewed: 11/17
Legal Reference (Code of Iowa): 20 USC § 6318

505.8 - Custodial and Parental Rights

 

 

 

Disagreements between family members are not the responsibility of the school district.  The school district will not take the side of one family member over another in a disagreement about custody or parental rights.

Court orders that have been issued shall be followed by the school district. It shall be the responsibility of the person requesting an action by the district to inform and provide the district with the court order allowing such action.

It shall be the responsibility of the superintendent to ensure employees remain neutral in a disagreement about custody and parental rights.


Adopted: 9/98
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17
Revised: 8/07
Related Policy (Code #): 505.6
Legal Reference (Code of Iowa): §§ 232.67, .70, .73, .75; 235A; 279.8;
710.6; IAC 9.2; 155; 175; 441 IAC

505.9 - Student Library Circulation Records

 

 

 

Student library circulation records are designed to be used internally to assist in the orderly administration of the school district libraries and media centers. As a general rule, student library circulation records are considered confidential records and will not be released without parental consent.

Individuals who may access such records include a student’s parents/legal guardians, the student, authorized licensed employees, authorized government officials from the US Comptroller General, the Secretary of Education, the Commissioner and Director of the National Institute of Education, and the Assistant Secretary for Education and State Education Department. Appropriate authorities in a health or safety emergency may access the student’s library circulation records without the approval or the notification of the student’s parents/legal guardians. Parents/legal guardians may not access records without the student’s permission of a student who has reached the age of majority or who is attending a post-secondary educational institution, unless the student is considered a dependent for tax purposes.

It shall be the school media specialist’s responsibility as the person maintaining the student library circulation records to approve requests for access to student library circulation records. Students’ library circulation records may be accessed during the regular business hours of the school district. If copies of documents are requested a fee for such copying shall be charged.

It shall be the responsibility of the superintendent, in conjunction with school media specialists, to develop administrative regulations regarding this policy.


Adopted: 9/98
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17
Related Policy (Code #): 505.6
Legal Reference (Code of Iowa): §§ 22 (2011); 281 IAC 12.3(4)
1980 Op Atty Gen 720, 825

505.10 - Student Photographs

 

 

 

The board will permit student portrait photographs to be taken on school premises by a commercial photographer as a service to the students and their families.

Parents/legal guardians will be notified prior to the taking of student portrait photographs by a commercial photographer. In no case will students be required to purchase pictures.

Students or commercial photographers may take pictures of students upon consent for such things as yearbooks or student newspapers.

It shall be the responsibility of the superintendent, in conjunction with building principals, to develop administrative rules regarding student photographs.


Adopted: 9/98
Reviewed: 4/12; 7/13; 10/14; 11/17
Revised: 8/07
Related Policy (Code #): 505.6
Legal Reference (Code of Iowa): § 279.8 (2011); 1980 Op Atty Gen 114