Parents within the school district who have children over age 6 and under age 16 by September 15^th, in proper physical and mental condition to attend school, will have the children attend the school district at the attendance center designated by the board. Students will attend school the number of days or hours school is in session in accordance with the school calendar. Students of compulsory attendance age will attend school a minimum of 90 percent of the approved calendar days or hours. Students not attending the minimum days or hours must be exempted by this policy as listed below or referred to the county attorney. 

Exceptions to this policy include children who:

• have completed the requirements for graduation in an accredited school or have obtained a high school equivalency diploma;
• are attending religious services or receiving religious instruction;
• are attending an approved or probationally approved private college preparatory school;
• are attending an accredited nonpublic school;
• are received independent privation instruction; or
• are receiving competent private instruction.

It is the responsibility of the parent of a child to provide evidence of the child’s mental and physical inability to attend school or of the child’s qualifications for one of the exceptions listed above.

The principal [or designee] will investigate the cause for a student’s truancy. If they are unable to secure the truant student’s attendance, the principal [or designee] should discuss next steps with the Executive Director of Student Services. If after this referral the student is still truant and all steps in Policy 501.12 Student Absences - Truancy/Unexcused have been met, the matter will be referred to the county attorney.

The school will participate in mediation if requested by the county attorney. The Executive Director of Student Services will represent the school district in mediation.  The school district will monitor the student’s compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney.

Adopted: 6/70
Reviewed: 4/12; 7/13; 10/14; 1/15; 9/20
Revised: 5/11; 10/17; 2/21
Related Policy (Code #): 500.1; 601.2
Legal Reference (Code of Iowa): §§ 259A; 279.10-11; Ch 299; 299A
IASB Reference: 501.3

Children in the school district community will be allowed to enroll in the district’s regular education program beginning at age five. The child must be age five on or prior to September 15th to participate in the district’s kindergarten/junior kindergarten program. The child must be age six on or prior to September 15th to begin the first grade of the education program.

Before the student may enroll in the district’s education program, the board will require evidence of age and residency in the form of a birth certificate or other evidence of age. It is within the discretion of the superintendent to determine what is satisfactory evidence for proof of age and residency.

Prior to enrollment, the parent must provide the administration with their child’s health and immunization certificate. Failure to provide this information within the time period set by the superintendent is reason for suspension, expulsion, or denying admission to the student.

Adopted: 6/70
Reviewed: 5/11; 4/12; 10/14; 1/15; 10/17; 9/20
Revised: 7/13; 2/21; 6/21
Related Policy (Code #): 500.1; 501.1
Legal Reference (Code of Iowa): §§ 139A.8; 144.45(5); 282.1, .3, .6
IASB Reference: 501.4

The board will have complete discretion to determine the boundaries for each attendance center and to assign students to the attendance centers.

Parents or guardians of siblings in the same grade level academically in grades kindergarten through fourth grade may request siblings be placed in the same or different classrooms. In order to be valid, the request must be made in writing and submitted to the principal at the time of registration for classes, or within 14 days after the children’s first day of attendance during the school year. If a valid request is received by the principal, the request must be honored. While a parent or guardian may make a placement request that siblings be placed together or apart, the administration retains complete discretion to select the classroom teachers to which siblings are assigned. If after the initial grading period following the placement of siblings in the same or different classrooms the principal determines the placement is disruptive to the class; the principal may assign one or more of the siblings to different classrooms.

It is the responsibility of the superintendent to make a recommendation to the board on an annual basis regarding assignment of student attendance centers. In making the recommendation, the superintendent will consider the geographical layout of the school district, the condition and location of the school district facilities, the location of student population, possible transportation challenges, the financial condition of the school district, and other factors deemed relevant by the superintendent or the board.

The primary purpose of the school boundary attendance plan is to obtain uniform class sizes throughout the district.

Adopted: 6/70
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17
Revised: 8/06; 9/20
Related Policy (Code #): 500.1; 501.1
Legal Reference (Code of Iowa): §§ 279.11; 282.7-.8
IASB Reference: 501.5

As part of the school district’s records, the daily attendance of each student is recorded and maintained on file with the permanent records of the board secretary.

It is the responsibility of the principals to ensure that such reports are filed with the board secretary as the custodian of school records.

Adopted: 6/70
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17; 9/20
Related Policy (Code #): 500.1; 501.1; 505.6
Legal Reference (Code of Iowa): §§ 294.4; 299; 281 IAC 12.3(4)
IASB Reference: 501.8

Children who are residents of the school district community will attend the school district without paying tuition.

The residence of a student means the place, abode, or dwelling of the student. Generally, the legal dwelling of minors is the same as their parents. However, a student may establish a dwelling with someone other than their parents and attend public school in the school district without paying tuition if the primary purpose for residing in the school district is not for the purpose of obtaining a free public education. Further, students who have reached the age of majority and who are still eligible to attend an Iowa secondary school may declare their residence independent of the residence of the parents.

Each case involving the bona fide residence of a student will be decided upon its individual merits by the superintendent [or designee].

Prior to knowingly enrolling an individual who is required to register as a sex offender under Iowa Code Chapter 692A, but who is otherwise eligible to enroll in the district, the board will determine the educational placement of the individual.

Upon receipt of notice that a student who is enrolled in the district is required to register as a sex offender under Chapter 692A, the board will determine the educational placement of the student.

The tentative agenda for the meeting of the Board of Directors; at which the board will consider such enrollment or educational placement will specifically state that the board is considering the enrollment or educational placement of an individual who is required to register as a sex offender under Chapter 692A. If the individual is denied enrollment in the district under this section, the school district of residence will provide the individual with educational services in an alternative setting.

Adopted: 6/70
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 9/98; 8/17
Related Policy (Code #): 500.1; 501.1
Legal Reference (Code of Iowa): 257.6; 282.2, .6-.7; 285.4
IASB Reference: 501.1

Students who are eligible to attend an Iowa public school but who are not legal residents of the school district may be admitted into the school district at the discretion of the superintendent upon application and payment of tuition. The tuition rate is the current per-pupil cost of the school district as computed by the board secretary and as authorized by the Iowa Department of Education.

Resident students whose families move from the school district after the start of a semester and who wish to complete the semester in the school district may be permitted to attend without the payment of tuition at the discretion of the superintendent and approval of the board. Students who plan to open enroll to the non-resident district may complete the school year without approval of the superintendent or board. These students, other than students in grades eleven and twelve, must have the recommendation of the principal.

Students in grades eleven or twelve who are no longer residents of the school district, but were residents in the preceding school year, may continue to attend school until they graduate without the payment of tuition. These students may be required to identify an adult who resides in the school district for the purposes of administration.

Non-resident students who are eligible to attend an Iowa public school and who have evidence they will become legal residents of the school district prior to October 1st may be allowed to attend without the payment of tuition.

Adopted: 6/70
Reviewed: 5/11; 3/12; 10/14; 1/15; 10/17; 9/20
Revised: 7/13
Related Policy (Code #): 500.1; 501.1; 602.23; 602.24; 602.25
Legal Reference (Code of Iowa): §§ 257.6; 282.1-.2, .6-.7, .24
IASB Reference: 501.2

Qualified foreign exchange students may be enrolled and attend school without charge if they are recommended by the high school building principal and reside within the boundaries of this district or whose host family is open enrolled into the district.

It is the responsibility of the superintendent [or designee] to review and approve organizations that wish to place foreign exchange students at the high school.

Adopted: 6/70
Reviewd: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 8/02; 11/17
Related Policy (Code #): 500.1; 501.1; 501.6; 602.23; 602.24; 602.25
Legal Reference (Code of Iowa): § 279.8
IASB Reference: 604.8

Students who transfer into the school district must meet the immunization and age requirements set out for students who initially enroll in the school district.

The school district will request the student’s cumulative records from their previous school district. If the student cannot offer proof of grade level, the superintendent [or designee] will make the grade level determination. The superintendent [or designee] may require testing or other information to determine the grade level. Students expelled or suspended from their previous school district will only be enrolled after approval of the board.

The superintendent [or designee] will determine the amount of credits to be transferred. If the student has not previously attended an accredited school, it is within the superintendent’s [or designee’s] discretion to accept or reject credits or grades.

The board may deny admission if the student is not willing to provide them with the necessary information.

Adopted: 11/92
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 8/06
Related Policy (Code #): 500.1; 501.1-10; 602.23-25
Legal Reference (Code of Iowa): §§ 139A.8; 282.1, .3-.4; 299A; 20 USA § 1232g
IASB Reference: 501.6

If the student's parents wish to withdraw or transfer their student out of school prior to completing and graduating from the education program, they should notify the associate superintendent [or designee] in writing as soon as possible of their decision. The parents should also notify the student’s attendance center of their decision to transfer their student out of the district.

The notice should state the student's final day of attendance. If the student is not enrolling in another school district, the district will maintain the student's records in the same manner as the records of students who have graduated from the district.

If the parents wish to have the student's cumulative records sent to the new school district, they must notify the student’s attendance center in writing. The notice should include the name of the receiving school district and the person at the new district to whom the student's cumulative records should be sent. If the new school district requests the student's cumulative records, the student’s attendance center will forward the cumulative records and notify the parents the records have been sent. The notice will inform the parents of their right to review the records sent.

If the student is of compulsory education age and not transferring to another public school district or an accredited nonpublic school, the parents will notify the associate superintendent [or designee] that the student is receiving competent private instruction and file the necessary competent private instruction reports.

Adopted: 9/98
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 9/20
Revised: 8/06; 10/17
Related Policy (Code #): 500.1; 501.1-10; 604.23-25
Legal Reference (Code of Iowa): §§ 274.1; 299.1-1A; 299A.11; 20 USC § 1232g
IASB Reference: 501.7

Regular attendance by students is essential for them to obtain the maximum opportunities from the education program. Parents and students alike are encouraged to ensure an absence from school is a necessary absence. Students shall attend school unless excused by the principal of their attendance center.

Student absences approved by the principal shall be excused absences. Excused absences will count as days in attendance for purposes of the truancy law. These absences include but are not limited to illness, family emergencies, dental, medical appointments, recognized religious observances, and school-sponsored or approved activities.

The district believes that traditional, in-person school attendance leads to the greatest learning opportunities for students. However, there may be rare and unusual circumstances created by public emergencies declared by state or local officials which temporarily prevent students from attending traditional, in-person school. In these circumstances, the superintendent [or designee] will have discretion to make reasonable accommodations for students, on a case-by-case basis, to attend school through remote learning opportunities within the available resources of the district and as permitted by law. During approved remote learning attendance will be taken, assessments may be administered, and grades will count towards the students’ cumulative grade point average as if they were attending in person. The provision of special education and accommodations for students who have individualized education programs (IEPs) or Section 504 plans will be determined by each respective IEP or Section 504 team.

Students whose absences are approved will make up the schoolwork missed and receive full credit upon completion. It will be the responsibility of the student to initiate a procedure with their teacher to complete the missed work.

Students who wish to participate in school-sponsored activities must attend half or more of their classes the day of the activity unless permission has been given by the principal for the student to be absent.

It is the responsibility of the parents to notify the student's attendance center as soon as they know the student will not be attending school on that day. The principal may request evidence or written verification of the student's reason for absence.

It is the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy.

Adopted: 9/98
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17
Revised: 9/20
Related Policy (Code #): 500.1; 501.1
Legal Reference (Code of Iowa): §§ 294.4; 299; 281 IAC 12.3(4); 34 CFR Sec 300; 28 CFR Pt 35
IASB Reference: 501.9

Regular attendance by the students at school is essential for them to obtain the maximum opportunities from the education program. Parents and students alike are encouraged to ensure an absence from school is a necessary absence. Students will attend school unless excused by the principal of their attendance center.

Truancy is the failure to attend school for the minimum number of days/hours established in the school calendar by the school board. Truancy is the act of being absent without a reasonable excuse. These absences will include but not be limited to tardiness, shopping, hunting, non-school concerts, preparation or participation in parties and other celebrations, and employment. Truancy will not be tolerated by the board.

Students are subject to disciplinary action for truancy; including suspension and expulsion. It is within the discretion of the principal to determine, in light of the circumstances, whether a student may make up schoolwork missed because of truancy.  Students receiving special education services will not be assigned to supervised study hall or in-school suspension unless the goals and objectives of the student’s Individualized Education Program (IEP) are capable of being met.

The building principal [or designee] will investigate the cause for a student's truancy. If the principal [or designee] is unable to secure the truant student's attendance, the principal [or designee] should discuss the next step with the superintendent [or designee]. If after administrative action the student is still truant, the principal [or designee] will refer the matter over to the county attorney.

The school district will participate in mediation if requested by the county attorney. The Executive Director of Student Services will represent the district in mediation. The district will monitor the student's compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney.

It is the responsibility of the superintendent, in conjunction with the building principals, to develop administrative regulations regarding this policy. The administrative regulations will indicate the disciplinary action to be taken for truancy.

Adopted: 9/98
Reviewed: 5/11, 4/12; 7/13; 10/14; 1/15; 10/17
Revised: 9/09; 9/20
Related Policy (Code #): 500.1; 501.1
Legal Reference (Code of Iowa): §§ 294.4; 299; 281 IAC 12.3(4)
IASB Reference: 501.10

Students in grades eleven and twelve may be allowed to leave the school district facilities with parental permission when they are not scheduled to be in class. Students who violate school rules may have this privilege suspended.

It is the responsibility of the superintendent, in conjunction with the building principals, to develop administrative regulations regarding this policy.

Adopted: 9/98
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 9/09
Related Policy (Code #): 500.1; 501.1
Legal Reference (Code of Iowa): § 294.4; 281 IAC 12.3(4)
IASB Reference: 501.11

Students who have attained legal age may continue the education program without payment of tuition as long as they are eligible to attend an Iowa public school and are residents of the school district.

Parents will be allowed to access and view the student's records without written permission from the student if the student is still a dependent for tax purposes. In most cases, with the discretion of the principal or the superintendent, the student will be able to make decisions and sign documents rather than requiring parental permission or signature.

Adopted: 9/98
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17; 9/20
Related Policy (Code #): 500.1; 501.1
Legal Reference (Code of Iowa): §§ 22; 282.2, .6-.7; 285.4; 599.1; 622:10; 281 IAC 12.3(6); 20 USC § 1232g
IASB Reference: 501.13

The district will ensure reasonable efforts to identify homeless children and youth of school age within the district, encourage their enrollment in school, eliminate existing barriers in district policies and procedures which may serve as barriers to their enrollment, and ensure that homeless children and youth have equal access to the same free public education, including public preschool education, as provided to other children and youth.

The designated coordinator for identification of homeless children and for tracking and monitoring programs and activities for these children is the Executive Director of Student Services.

The superintendent may develop an administrative process or procedures to implement this policy.

Adopted: 9/98
Reviewed: 4/11; 3/12; 10/14; 1/15; 10/17; 9/20
Revised: 7/13; 12/16
Related Policy (Code #): 501.1; 501.15-R; 503.3; 507.1; 603.3; 711.1
Legal Reference (Code of Iowa): 20 USC § 6301; 42 USC § 11302; 42 USC §§ 11431 et seq; 281 IAC 33
IASB Reference: 501.16
Mandatory Policy

Board Philosophy
The board believes inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, and presents a threat to the health and safety of students, employees, and visitors on school premises.

Students will conduct themselves in a manner fitting to their age level and maturity and with respect and consideration for the rights of others while:

• On district property or on property within the jurisdiction of the school district;
• On school-owned and/or operated school or chartered vehicles;
• Attending or engaged in school activities; and
• Away from school grounds if misconduct will directly affect the good order, efficient management, and welfare of the school district.

All employees of the district will share responsibility for supervising the behavior of students and for seeing that they meet the standards of conduct which have been or may hereafter be established. Emphasis will be placed upon the growth of the student in their ability to discipline themselves.

Student Behavior
Students who fail to abide by this policy and the administrative regulations supporting it may be disciplined for conduct which disrupts or interferes with the education program, conduct which disrupts the orderly and efficient operation of the school district or school activity, conduct which disrupts the rights of other students to participate in or obtain their education, conduct that is violent or destructive, or conduct which interrupts the maintenance of a disciplined atmosphere.

Disciplinary measures include but are not limited to removal from the classroom or school-related situation, detention, suspension, probation, and expulsion. Consequences for misconduct will be fair and developmentally appropriate.

Assault Against an Employee
A student who commits an assault against an employee on district property or on property within the jurisdiction of the school district, while on school-owned or school-operated chartered vehicles, or while attending or engaged in school district activities may be suspended by the principal. Notice of the suspension will be sent to the superintendent who shall review the suspension to determine whether to recommend further sanctions against the student, which may include expulsion.

Assault for purposes of this section of this policy is defined as:

• An act which is intended to cause pain or injury to, or which is intended to result in physical contact which will be insulting or offensive to another, coupled with the apparent ability to execute the act; or

• Any act which is intended to place another in fear of immediate physical contact which will be painful, injurious, insulting, or offensive coupled with the apparent ability to execute the act; or
• Any act of intentionally pointing any firearm, look-a-like, or any other dangerous weapon toward another or displaying in a threatening manner any dangerous weapon, look-a-like, or any other dangerous weapon toward another.

The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social, or other activity not in itself criminal, when the act is a reasonably foreseeable incident of such sport or activity and does not create an unreasonable risk of serious injury or breach of the peace.

Types of Administrative Discipline

Removal from the classroom or school-related situation means a student is subject to discipline by the responsible administrator. It will be within the discretion of the administrator [or designee] to remove the student. This policy is not intended to address the use of therapeutic classrooms or seclusion rooms for students.

Detention means the student’s presence is required during non-school hours for disciplinary purposes. The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day, or on a non-school day. Whether a student will serve detention and the length of the detention is within the discretion of the licensed employee or the building principal [or designee] disciplining the student.

Suspension means either an in-school suspension, an out-of-school suspension, a restriction from activities, or loss of eligibility.

In-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision. An in-school suspension will not exceed 10 consecutive school days.

Out-of-school suspension means the student is removed from the school environment, which includes school classes and activities. An out-of-school suspension will not exceed 10 school days.

Restriction from school activities means a student will attend school, classes, and practice but will not participate in school activities.

Administrative suspension shall be the removal of a student by an administrator from the immediate area to a safe zone until further administrative review can be conducted.

Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being reprimanded. The conditional suspension will mean the student must meet the conditions and terms for the suspension of the penalty. Failure of the student to meet these conditions and terms will result in immediate reinstatement of the penalty.

Expulsion means an action by the school board to remove a student from the school environment, which includes but is not limited to classes and activities for a period of time set by the board not to exceed one calendar year plus the completion of the current school year.

Special Education Discipline
Following the suspension of a special education student, an informal evaluation of the student’s placement will take place. The Individual Education Program (IEP) will be evaluated to determine whether it needs to be changed or modified in response to the behavior that led to the suspension.

If during a calendar school year, a special education student’s suspensions either in or out of school equal 10 school days on a cumulative basis the IEP team will meet to review the current IEP and determine whether the student is appropriately placed.

Regulations
It is the responsibility of the superintendent, in conjunction with the building principals, to develop administrative regulations regarding this policy.

Adopted: 6/70
Reviewed: 5/11; 3/12; 10/14; 1/15; 9/20
Revised: 7/13; 12/16; 10/17; 2/21
Related Policy (Code #): 502.1-R; 502.2; 502.2-R; 502.5; 502.5-R1-R3; 502.6; 502.8; 502.8-R; 503.1; 602.5
Legal Reference (Code of Iowa): §§ 279.8; 282.3-.5; 708.1; 281 IAC 12.3(6)
IASB Reference: 503.1
Mandatory Policy

Only the school board may expel a student from the school environment. The removal of a student from the school environment, which includes but is not limited to classes and activities not exceeding one year plus the end of the current school term, is an expulsion from school.

Students may be expelled for violations of board policy. It is within the discretion of the school board to discipline a student by using an expulsion for a single offense or for a series of offenses depending on the nature of the offense and the circumstances surrounding the offense.

It is within the discretion of the superintendent to recommend to the board the expulsion of a student for disciplinary purposes. Only the school board may take action to expel a student. Condition of re-admission of the student will be designated by the school board at the time of the expulsion decision. When appropriate, the board will receive status updates on expelled students. The building principal [or designee] will keep records of expulsions in addition to the board’s records.

When a student is recommended for expulsion by the board the student will be provided with:

1. Notice of the reasons for the proposed expulsion;
2. The names of the witnesses and an oral or written report on the facts to which each witness testifies, unless the witnesses are students whose names may be released at the discretion of the superintendent;
3. An opportunity to present a defense against the charges and provide either oral testimony or written affidavits of witnesses on the student’s behalf;
4. The right to be represented by counsel; and
5. The decision of the school board in writing.

In addition to these procedures, a special education student must be provided with additional procedures prior to an expulsion hearing. A determination should be made whether the student’s behavior is caused by the student’s disability or whether the conduct is the result of inappropriate placement. Discussions and conclusions of this meeting should be recorded.

If the special education student’s conduct is not caused by the disability, the student may be expelled or suspended for a long-term period following written notice to the parent(s) and pursuant to the school district’s expulsion hearing procedures. If the misconduct is caused by the student’s disability and a change in placement is recommended, the change must be made pursuant to the placement procedures used by the school district.

Adopted: 6/70
Reviewed: 5/11; 3/12; 10/14; 1/15; 9/20
Revised: 7/13; 10/17
Related Policy (Code #): 502.1-; 502.1-R; 502.2-R; 502.5; 502.5-R1-R3; 502.6; 502.8; 502.8-R; 503.1; 602.5
Legal Reference (Code of Iowa): §§ 21.5; 282.3-5; 281 IAC 12.3(6)
IASB Reference: 503.2
Mandatory Policy

The board prohibits the distribution, dispensing, manufacturing, possession, use, or being under the influence of alcohol, tobacco/nicotine, or other controlled substances; as well as look-alike substances that appear to be alcohol, tobacco/nicotine (ex: vaping, e-cigarettes, JUUL-like vaping devices, etc.), or other controlled substances (ex: schedule I; schedule II-V drugs without a valid prescription) by students while on school district property or on property within the jurisdiction of the school district; while on school-owned/operated vehicles or chartered vehicles, or while attending or engaged in school activities away from school grounds.

The board believes such illegal, unauthorized, or contraband materials generally cause material and substantial disruption to the school environment and present a threat to the health and safety of students, employees, and visitors.

The distribution, dispensing, manufacturing, use, purchase, or possession of cigarettes, tobacco/nicotine, or other tobacco products for those under the age of 18 are in violation of federal state, and local laws and may be reported to the law enforcement authorities.

The distribution, dispensing, manufacturing, use, purchase, possession, or being under the influence of alcohol and other controlled substances or drugs not prescribed to the user or distributor (ex: schedule I; schedule II-V drugs) are in violation of federal state, and local laws and may also be reported to the law enforcement authorities.

Violation of this policy by students will result in disciplinary action up to and including suspension or expulsion; and a referral for substance use evaluation by a licensed substance use professional. Students who violate the terms of this policy may also be required to satisfactorily complete a substance use assistance or rehabilitation program. If the student fails to satisfactorily complete such program, they may also be subject to discipline including suspension or expulsion.

It is the responsibility of the superintendent, in conjunction with principals to develop administrative regulations regarding this policy.

Adopted: 6/70
Reviewed: 3/12; 10/14; 10/17; 9/20
Revised: 5/11; 7/13; 1/15; 3/23
Related Policy (Code #): 502.1; 502.2; 502.2-R; 502.3-R; 502.4; 1004.3
Legal Reference (Code of Iowa): §§ 123.46; 123; 279.8-9; 453A; 281 IAC 12.3(6); .5(3)(e); .5(4)(e); .5(5)(e)
IASB Reference: 502.7
Mandatory Policy

School district property is held in public trust by the board. School district authorities may, without a search warrant, search a student; student lockers; personal effects; desks; work areas; or student vehicles based on a reasonable suspicion that a board policy, school rule, or law has been broken. The search will be in a manner reasonable in scope to maintain order and discipline in the schools; promote the educational environment; and protect the safety and welfare of students, employees, and visitors to the school district facilities. The furnishing of a locker, desk, or other facility or space owned by the school and provided as a courtesy to a student, even if the student provides the lock for it, will not create a protected student area and will not give rise to an expectation of privacy with respect to the locker, desk, or other facility.

School authorities may seize any illegal, unauthorized, or contraband materials discovered in the search. Items of contraband may include but are not limited to non-prescription controlled substances, marijuana, cocaine, amphetamines, barbiturates, apparatus used for controlled substances, alcoholic beverages, tobacco, nicotine, weapons, explosives, poisons, and stolen property. Such items are not to be possessed by a student while they are on school district property or on property within the jurisdiction of the school district, while on school owned and/or operated school or chartered vehicles, while attending or engaged in school activities, and while away from school grounds if misconduct will directly affect the good order, efficient management, and welfare of the school district. Possession of such items will be grounds for disciplinary action including suspension or expulsion and may be reported to local law enforcement authorities. 

The board believes that such illegal, unauthorized, or contraband materials cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees, or visitors on the school district premises or property within the jurisdiction of the school district and are prohibited.

It is the responsibility of the superintendent, in conjunction with principals, to develop administrative regulations regarding this policy.

Adopted: 7/80
Reviewed: 5/11; 3/12; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 9/09; 2/21
Related Policy (Code#): 502.1; 502.2; 502.2-R; 502.3; 502.3-R; 502.4-R; 502.4-E
Legal Reference (Code of Iowa): 808A; 281 IAC 12.3(6)
IASB Reference: 502.8

Participation in school activities is a privilege. School activities provide the benefits of promoting additional interests and abilities in the students during their school years and for their lifetime.

Students who participate in co/extra-curricular activities serve as ambassadors of the school district throughout the calendar year whether away from school or at school.  Students who wish to have the privilege of participating in co/extra-curricular activities must conduct themselves in accordance with board policy.

Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures. The principal will keep records of violations of the co/extra-curricular conduct policy.

It is the responsibility of the superintendent in conjunction with principals to develop rules and regulations for school activities. Students wanting to participate in school activities must meet the requirements set out by the school district for participation.

Adopted: 3/84
Reviewed: 5/11; 3/12; 10/14; 1/15; 10/17; 9/20
Revised: 7/13
Related Policy (Code #): 502.1; 502.5-R1-R3; 502.6; 503.4-6; 503.10; 504.9
Legal Reference (Code of Iowa): §§ 216.9; 280.13-14; 281 IAC 12.3(6), 12.6, 36.15(17);
20 USC §§ 1681-1683, 1685-1686; 34 CFR Pt 106.41
IASB Reference: 504.6
Mandatory Policy

Co/extra-curricular activities include but are not limited to, interscholastic athletic contests, extra-curricular fine arts performances, and other competitions, trips, or performances by Linn-Mar High School sponsored clubs, teams, and organizations.

Students not academically eligible may be allowed to participate in practices at the discretion of the coach, director, or sponsor with the approval of the high school principal [or designee]. Academically ineligible students may travel with co/extra-curricular activity groups at the discretion of the athletic director or administrator but may not participate.

Students must pass all courses during the preceding grading period in order to be eligible to participate in co/extra-curricular activities. Students who do not pass all courses during the preceding grading period will be ineligible for a 30-day consecutive calendar period. For co/extra-curricular activities, this 30-day period will begin in the next grading period, the day after grades are available.

For athletics, this ineligible period will follow the guidelines of the Scholarship Rule, 281 IAC 36.15(2). The Scholarship Rule states that the student is ineligible for a 30-day consecutive calendar period in the next (or current) occurring interscholastic athletic team in which the student is a contestant. The 30-day period begins on the first date that competition in the sport is allowed, as determined by the Scholarship Rule. There is no requirement that the student competed in the sport previously.

In order to fulfill the requirements of a loss of competition penalty, the student must complete the entire activity/sport season in good standing as well as be withheld from the prescribed number of competition dates. To be considered a member in good standing the student must follow all behavioral, attendance, and team expectations; be an active team member at the end of the season; and their name must be listed on the end-of-season report for the sport. If a student quits an activity/sport or is removed from an activity/team because of disciplinary reasons, they will not receive credit for time served.

Students who receive incomplete grades will be ineligible until all course work is satisfactorily completed. The courses must be completed within 10 days after the conclusion of the previous grading period. Students who qualify for credit recovery will be ineligible for a minimum of 30 days, pending the completion of all course work at a passing level. This work will be monitored by the academic assistance counselor with final approval by the principal [or designee].

The principal [or designee] is responsible for checking the records of students in activities at the beginning of the activity and at the end of each grade reporting period that the activity is in progress to determine eligibility and will notify the coach, director, or sponsor of ineligible students.

All first-time ninth graders (freshmen) will be considered academically eligible at the end of their eighth grade school year. The academic eligibility of incoming high school transfer students during the school year will be determined by their grades earned and reported by their previous school. Summer activities are considered an extension of the second semester.

The superintendent is be responsible for the administrative regulations for academic eligibility.

Adopted: 5/90
Reviewed: 5/11; 4/12; 10/14; 1/15; 9/20
Revised: 7/13; 4/16; 10/17; 11/17
Related Policy (Code #): 502.1; 502.5; 502.5-R1-R3; 503.4-6; 503.10; 504.9
Legal Reference (Code of Iowa): 216.9; 280.13-14; 281 IAC 12.3(6), 12.6, 36.15(17); 20 USC §§ 1681-1683; 1685-1686
IASB Reference: 504.6

The use of corporal punishment, mechanical restraint, and/or prone restraint is prohibited in all schools. Corporal punishment is defined as the intentional physical punishment of a student. It includes the use of unreasonable or unnecessary physical force or physical contact made with the intent to harm or cause pain.

No employee is prohibited from any of the following which are not considered corporal punishment:

Using reasonable and necessary force, not designed or intended to cause pain, may be used with or without advance notice when the use of such force is deemed essential in order to accomplish any of the following purposes:

• To quell a disturbance or prevent an act that threatens physical harm to any person;
• To obtain possession of a weapon or other dangerous objects within a student’s control;
• For the purposes of self-defense or defense of others as provided for in Iowa Code Section 704.3;
• For the protection of property as provided for in Iowa Code Sections 704.4 or 704.5;
• To remove a disruptive student from class or any area of school premises or from school-sponsored activities off school premises;
• To protect a student from the self-infliction of harm; and
• To protect the safety of others; or
• The use of incidental, minor, or reasonable physical contact may be used to maintain order and control.

Mechanical restraint means the use of a device as a means of restricting a student’s freedom or movement. Mechanical restraint does not mean a device used by a trained individual for specific approved therapeutic or safety purposes for which the device was designed and, if applicable, prescribed, including restraints for medical immobilization, adaptive devices, or mechanical supports used to allow greater freedom of mobility than would be possible without use of such devices or mechanical supports; and vehicle safety restraints when used as intended during the transport of a student in a moving vehicle.

Prone restraint means any restraint in which the student is held face down on the floor.

Reasonable force should be commensurate with the circumstances of the situation and it should be moderate so as not to cause permanent physical harm to the student. The following factors should be considered in using reasonable physical force for the reasons stated in this policy:

• The size and physical, mental, and psychological condition of the student;
• The nature of the student’s behavior or misconduct provoking the use of physical force;
• The instrumentality used in applying the physical force;
• The extent and nature of resulting injury to the student, if any; including mental and psychological injury; and
• The motivation of the school employee using physical force.

Upon request, the student's parents will be given an explanation of the reasons for physical force.

It is the responsibility of the superintendent [or designee] to develop administrative regulations regarding this policy.

Adopted: 7/90
Reviewed: 5/11; 4/12;  7/13; 10/14; 1/15; 10/17; 9/20
Revised: 9/09; 2/21
Related Policy (Code#): 502.1; 502.1-R
Legal Reference (Code of Iowa): §§ 279.8; 280.21; 281 IAC 12.3(6); 103
IASB Reference: 503.5

The Linn-Mar Community School District Board of Education believes weapons, other dangerous objects, and look-a-likes in school district facilities cause material and substantial disruption to the school environment and present a threat to the health and safety of students, employees, and visitors on district premises or property within the jurisdiction of the school district. School district facilities are not an appropriate place for weapons, dangerous objects, and look-a-likes.

All weapons, dangerous objects, and look-a-likes are prohibited to be carried, possessed, transported, or otherwise stored on school district property and to district-approved events. Exceptions to this policy include weapons carried by the following individuals in performance of their official duties:

• Law enforcement officials
• Military personnel
• Corrections officers
• Individuals approved in writing by the superintendent
• Student and individuals approved in writing by the superintendent who areactively engaging in a district-approved firearms safety course, hunter education course, or shooting sports activity

All weapons, other dangerous objects, and look-a-likes will be taken from students and others who bring them onto district property or onto property within the jurisdiction of the school district or from students who are within the control of the school district.

Parents of students found to possess weapons, dangerous objects, or look-a-likes on school property will be notified of the incident. Possession or confiscation of weapons, dangerous objects, or look-a-likes will be reported to law enforcement officials and the student will be subject to disciplinary action, including suspension or expulsion.

Students bringing firearms to school will be expelled for not less than 12 months. The superintendent will have the authority to recommend this expulsion requirement be modified for students on a case-by-case basis. For purposes of this portion of the policy, the term “firearm” includes, but is not limited to, any weapon which is designed to expel a projectile by the action of an explosive; the frame or receiver of any such weapon; a muffler or silencer for such a weapon; any explosive, incendiary, or poisonous gas; or otherwise defined by applicable law.

Adopted: 12/94
Reviewed: 5/11; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 12/16; 9/21
Related Policy (Code #): 502.1; 502.1-R; 502.2; 502.2-R; 502.8-R
Legal Reference (Code of Iowa): §§ 279.8; 280.12B; 483A.27(11); 724; 281 IAC 12.3(6); 18 USC § 921
IASB Reference: 502.6; 905.3
Mandatory Policy

The board believes inappropriate student appearance causes material and substantial disruption to the school environment or presents a threat to the health or safety of students, employees, and visitors.

Students are expected to adhere to standards of cleanliness and dress that are compatible with the requirements of a good learning environment. The standards will be those generally acceptable to the community as appropriate in a school setting.

The board expects students to be clean and well-groomed; wear clothes in good repair; and appropriate for the time, place, and occasion. Clothing or other apparel promoting products illegal for use by minors and clothing displaying obscene material, profanity, or reference to prohibited conduct are disallowed.

While the primary responsibility for appearance lies with the students and their parents, appearance disruptive to the education program will not be tolerated. When, in the judgment of a principal [or designee] a student's appearance or mode of dress disrupts the education process or constitutes a threat to health or safety, the student may be required to make modifications.

It is the responsibility of the superintendent in conjunction with building principals to develop administrative regulations regarding this policy.

Adopted: 9/98
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 11/06
Legal Reference (Code of Iowa): § 279.8
IASB Reference: 502.1

Students will treat school district property with the care and respect they would treat their own property.

Students found to have destroyed or otherwise harmed district property may be required to reimburse the school district. They may be subject to discipline under board policy or school district rules and regulations. They may also be referred to local law enforcement authorities.

It is the responsibility of the superintendent in conjunction with building principals to develop administrative regulations regarding this policy.

Adopted: 9/98
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 11/06
Legal Reference (Code of Iowa): §§ 279.8; 282.4-5; 613.16
IASB Reference: 502.2

STUDENT EXPRESSION
It is the goal of the district to protect the educational environment for all students to help ensure it is free from substantial disruption or infringement upon their rights. Student expression should be appropriate to help ensure that students learn and meet the goals of the school activity and that the potential audience is not exposed to material that may be harmful or inappropriate for their level of maturity.

Student expression other than student expression in student-produced, official school publications made on the school district premises, under the jurisdiction of the school district, or as part of a school-sponsored activity may be attributed to the school district; therefore, student expression must be responsible. Student expression must be appropriate to assure that the students learn and meet the goals of the school activity and that the potential audience is not exposed to materials that may be harmful or inappropriate.

While students will generally be allowed to express their viewpoints and opinions in certain qualifying circumstances, student speech may require administrative regulation to help ensure the safety and welfare of the school community. The district may regulate speech that causes or is reasonably anticipated to cause material and substantial disruption to the education environment, infringes upon the rights of others, is obscene or lewd, is school sponsored, and/or promotes illegal activity. The administration, when making this judgment, will consider whether the activity in which the expression was made is school-sponsored and whether review or prohibition of the students’ speech furthers an educational purpose. Furthermore, the expression must be done in a reasonable time, place, and manner that is not disruptive to the orderly and efficient operation of the school district.

The superintendent may develop procedures for safely addressing qualifying types of mass protests by students, including walk-ins and walk-outs. Walk-ins occur when students leave their learning environments during school hours and gather in a group or groups with a purpose of promoting a belief or beliefs. Walk-outs occur when students leave their learning environments during school hours and gather in a group or groups off district property with the purpose of promoting a belief or beliefs. The superintendent is encouraged to obtain feedback from community stakeholders in the development of these procedures. The goal of the procedures will be to address student safety, maintain the education environment, and promote communication during demonstrations while remaining viewpoint neutral.

Students who violate this policy may be subject to disciplinary measures. Employees are responsible for helping to ensure students’ expression is in keeping with this policy. It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

STUDENT PUBLICATIONS
Students may produce official school publications as part of the curriculum under the supervision of a faculty advisor and the building principal. Official school publications include materials produced in journalism or writing classes or for the newspaper, yearbook, or electronic forms of communication including video and web media which are distributed to the student body and publicly available either free or for a fee.

Any expression made by students which may include, but is not limited to, written materials, art, photos, and graphic images including student expression in official school publications, is not an expression of official school policy. The school district, board, and employees or officials are not liable in any civil or criminal action for any student expression made or published by students, unless the employees or officials have interfered with or altered the content of the student speech or expression. The liability, if any, is only to the extent of the interference or alteration of the speech or expression.

Official school publications are free from prior restraint by employees or officials except as provided by law. A faculty advisor will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech. The production of official school publications will be guided by the law and by the ethical standards adopted by professional associations or societies of journalism.

Persons, other than students, who believe they have been aggrieved by student expression in a student-produced, official school publications will follow the grievance procedures outlined in board Policy 502.12-Student Complaints and Grievances. Students who believe their freedom of expression in a student-produced, official school publication has been restricted will follow the grievance procedure also outlined in Policy 502.12.

The superintendent in conjunction with building principals will be responsible for developing a student publications code. This code will include, but not be limited to, reasonable rules including time, place, and manner of restrictions. The superintendent [or designee] will also be responsible for distributing this policy and the student publications code to the students and their parents.

Adopted: 9/98
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 11/06; 9/21
Related Policy (Code#): 502.11-R
Legal Reference (Code of Iowa): §§ 279.8, .73; 280.22; US Const Amend I: Iowa Const Art I (Sec 7)
IASB Reference: 502.3
Mandatory Policy

Creating an environment where students feel comfortable addressing their concerns in a meaningful manner is vital to the learning process. It is the goal of the board to resolve student complaints at the lowest organizational level. Student complaints and grievances regarding board policy, administrative regulations, or other matters should first be addressed to the student's teacher or another licensed employee, other than the administration, for resolution of the complaint.

If the complaint cannot be resolved by the student’s teacher or a licensed employee, the student may discuss the matter with the building principal within 10 days of the employee's decision. If the matter cannot be resolved by the building principal, the student may discuss it with the superintendent within 10 days after speaking with the building principal.

If the matter is not satisfactorily resolved by the superintendent, the student may request to have the matter placed on the board agenda of a regularly scheduled board meeting in compliance with board policy. The board retains discretion as to whether to consider or take action on any complaints.

Adopted: 9/98
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 1/22
Legal Reference (Code of Iowa): § 279.8
IASB Reference: 502.4

Student lockers are the property of the school district. Students may use the lockers assigned to them by the school district for storing their school materials and personal belongings necessary for attendance at school. It is the responsibility of students to keep their assigned lockers clean and undamaged.

To ensure students are properly maintaining their assigned lockers, the ­building principal [or designee] may periodically inspect all or a random selection of lockers. Either students or another individual will be present during the inspection of lockers.  Student lockers may also be searched, at any time and without advance notice, in compliance with board policy regulating search and seizure. 

Adopted: 9/98
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 11/06
Related Policy (Code #): 502.4; 502.4-R; 502.4-E
Legal Reference (Code of Iowa): §§ 279.8; 280.14; 808A
IASB Reference: 502.5

It is the goal of the district that all students can learn and grow in a safe and peaceful environment that nurtures the students and models respect for oneself and others. On occasion, trained district employees and others may have to use behavior management interventions, physical restraint, and/or seclusion of students. The goal of these interventions is to promote the dignity, care, safety, welfare, and security of each child and the school community. With this objective in mind, the district will prioritize the use of the least restrictive behavioral interventions appropriate for the situation.

Physical restraint means a personal restriction that immobilizes or reduces the ability of a student to move their arms, legs, body, or head freely. Physical restraint does not mean a technique used by trained school employees, or used by a student, for the specific and approved therapeutic or safety purposes for which the technique was designed and, if applicable, prescribed. Physical restraint does not include instructional strategies such as physically guiding a student during an educational task, hand-shaking, hugging, or other non-disciplinary physical contact.

Seclusion means the involuntary confinement of a student in a seclusion room or area from which the student is prevented or prohibited from leaving; however, preventing a student from leaving a classroom or school building are not considered seclusion. Seclusion does not include instances when a school employee is present within the room and providing services to the student, such as crisis intervention or instruction.

Physical restraint or seclusion is reasonable or necessary only:

1. To prevent or terminate an imminent threat of bodily injury to the student or others; or
2. To prevent serious damage to property of significant monetary value or significant nonmonetary value or importance; or
3. When the student’s actions seriously disrupt the learning environment or when physical restraint or seclusion is necessary to ensure the safety of the student or others; and
4. When less restrictive alternatives to seclusion or physical restraint would not be effective, would not be feasible under the circumstances, or have failed in preventing or terminating the imminent threat or behavior; and
5. When the physical restraint or seclusion complies with all applicable laws.

Prior to using physical restraint or seclusion, employees must receive training in accordance with law. Any individual who is not employed by the district but whose duties could require the individual to use or be present during the use of physical restraint or seclusion on a student will be invited to participate in the same training offered to employees on this topic.

When required by law, the Executive Director of Student Services will ensure a post-occurrence debriefing meeting is held, maintain documentation, and fulfill reporting requirements for each occurrence of physical restraint or seclusion as required by law.

Adopted: 2/21
Related Policy (Code#): 502.1; 502.1-R; 502.7; 502.14-R; 502.14-E1-E3
Legal Reference (Code of Iowa): §§ 279.8; 280.21; 281 IAC 103
IASB Reference: 503.6

A student council provides for student activities, serves as a training experience for student leaders, promotes the common good, provides students opportunities for feedback in the management of the school, develops high ideals of personal conduct, acts as a clearinghouse for student activities, seeks to interest students in school district affairs, and helps solve problems that may arise. Members of the council are student representatives who have direct access to the administration.

The building principal, in conjunction with the students and licensed employees, will set forth the guidelines for student government participation, operations, and other elements of the government.

Adopted: 6/70
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 5/06
Legal Reference (Code of Iowa): § 279.8
IASB Reference: 504.1

District or school student-initiated, non-curriculum-related groups and student curriculum-related groups, upon receiving permission from the building principal, may use school facilities for group meetings during non-instructional time.

Non-instructional time will mean any time before the first period of the day and after the last period of the day in which any student attends class. Meetings will not interfere with the orderly conduct of the education program or other school district operations. It is within the discretion of the building principal to determine whether the meetings will interfere with the orderly conduct of the education program or other school district operations. Activities relating to and part of the education program will have priority over the activities of another organization.

Curriculum-Related Organizations
It will also be the responsibility of the building principal to determine whether a student group is curriculum-related. One or more of the following questions will be answered affirmatively if the group is curriculum-related:

• Is the subject matter of the group taught in a regularly offered class?
• Will the subject matter of the group soon be taught in a regularly offered class?
• Does the subject matter of the group concern the curriculum content as a whole?
• Is participation in the group required for a particular class?
• Does participation in the group result in academic credit?

District or school curriculum-related student organizations may use school district facilities for meetings and other purposes before and after the instructional school day. Employees are assigned to monitor approved meetings and may interact with or sponsor curriculum-related organizations.

Non-Curriculum-Related Organizations
Student-initiated, non-curriculum-related organizations will be provided access to meeting spaces and school district facilities.

Only students may attend and participate in meetings of non-curriculum-related groups. Such attendance is strictly voluntary and student-initiated. As a means of determining whether a student’s attendance is voluntary, the building principal may require parental consent for the student to attend the meetings.

Employees will be assigned to monitor approved meetings. Employees will not participate in the meetings or assist in planning, criticize, or encourage attendance. Only students may be involved in and attend the non-curriculum meetings.

It is the responsibility of the superintendent in conjunction with building principals to develop administrative regulations regarding this policy.

Adopted: 6/70
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 5/06
Legal Reference (Code of Iowa): §§ 287; 297.9; 20 USC §§ 4071-4074
IASB Reference: 504.2 Option I

Participation in school activities is a privilege. Students may participate in interscholastic athletic activities, music, speech, and other contests or events approved by the administration. Any such event must be directed or guided by licensed school personnel.

Students will have an opportunity to participate in a school activity unless the activity is not offered, or the student cannot participate for disciplinary reasons. If the activity is an intramural or interscholastic athletic activity, students of the opposite sex will have a comparable opportunity for participation. Comparable opportunity does not guarantee boys and girls will be allowed to play on each other's teams when there are athletic activities available that will allow both boys and girls to reap the benefits of school activities.

Student activity events must be approved by the superintendent unless they involve unusual travel and expense, in which case the board will take action. A high school student who participates in school-sponsored activities may participate in a non-school sponsored activity during the same season. Such outside participation will not conflict with the school-sponsored activity.

It is the responsibility of the superintendent in conjunction with building principals to develop administrative regulations for each school activity. These regulations will include but not be limited to when physical examinations will be required, how and when parents will be informed about the risk of the activity, forms and procedures for a waiver of liability from the parent and student in certain activities, and proof of insurance for the student participating in certain activities. Students wanting to participate in school activities must meet the requirements set out by the district for participation in the activity.

Hours, behavior, and activities will be reasonable and proper as determined by the administration. Anyone who does not recognize the authority and responsibility of the school personnel will not be permitted to remain in attendance at school-sponsored activities.

Adopted: 6/70
Reviewed: 5/11; 4/12; 10/14; 1/15; 10/17; 9/20
Revised: 7/13
Related Policy (Code #): 502.5-R3; 502.6; 503.5; 503.6
Legal Reference (Code of Iowa): 216.9; 280.13-14; 281 IAC 12.3(6), 12.6, 36.15(7); 20 USC §§ 1681-1683, 1685-1686; 34 CFT Pt 106.41
IASB Reference: 504.6
Mandatory Policy

In keeping with community culture and family-related opportunities, Sundays and Wednesday evenings will be reserved for non-school-sponsored student activities.

On Wednesdays during the school year, no district-sponsored activity will detain students after 7:00 PM.

Any district activity scheduled on Sundays or after 7:00 PM on Wednesdays during the school year must have advance, written approval from the superintendent [or designee].

Building principals will notify students and parents on an annual basis regarding the provisions of this policy and confirm that students will be excused without penalty.

The Linn-Mar Community School District is not responsible for activities scheduled by organizations outside the district.

Adopted: 1/88
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17
Revised: 5/06; 9/20
Related Policy (Code#): 503.4; 503.6; 503.8

Events in which students participate during school hours or as representatives of the school at places outside of the school must be sponsored and supervised by licensed school personnel.

Rules of behavior will be the same as for any in-school activity or event, regardless of location.

Adopted: 6/70
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 8/02
Related Policy (Code#): 502.5 thru 502.5-R3; 503.4; 503.5

The school district will provide a program that establishes honors and awards including but not limited to academic letters, scholarships, and good citizenship awards to recognize meritorious achievement. Students will be made aware of honors and awards and the action necessary on the part of the student to achieve them.

Students who have not attended the school district for their entire education or have not attended an accredited public or private school may not be eligible for honors and awards.

It is the responsibility of the superintendent in conjunction with the building principals to develop the administrative regulations regarding this policy.

Adopted: 6/70
Reviewed: 5/11; 4/12; 7/13; 10/17; 9/20
Revised: 5/06
Legal Reference (Code of Iowa): § 279.8
IASB Reference: 505.3

Intramural programs may be established in the schools of the Linn-Mar Community School District.

All such activities will be approved by the building principal and will be under the direction of school personnel.

Adopted: 6/70
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 7/90
Related Policy (Code#): 502.5 thru 502.5-R3; 503.4; 503.5; 503.6

Students in grades 9-12 who are involved in extra-curricular activities or educational groups which require that they attend out-of-town events will be given a per diem amount not to exceed $8.00 per meal or $24.00 a day.  

The activities director [or designee] will set the amount based on what the group can afford to pay.

Adopted: 8/02
Reviewed: 4/12; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 5/11
502.1; 502.5 thru 502.5-R3; 503.4; 503.5; 503.6; 503.8; 503.11

Students, as part of the education program, may participate in contests or other public and private events approved by the superintendent that will be of benefit to the student and the education program. Performance at such events is a privilege.

Students who perform at such events serve as ambassadors of the school district and must conduct themselves in the same manner as required in the regular school day.  Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures.

Students will be allowed to perform in these events only with proper permission and supervision and when the events to not disrupt the education program or other school district operations. The events must be approved by the superintendent, unless it involves unusual travel and expense, in which case the board must approve of the performance.

It is the responsibility of the superintendent in conjunction with the building principals to develop administrative regulations regarding this policy. In developing the administrative regulations, these guidelines should be followed:

• Performances by student groups below the high school level should be allowed on a very limited basis;
• All groups of students should have an opportunity to participate; and
• Extensive travel by one group of students should be discouraged.

It is within the discretion of the superintendent to determine whether the event will benefit the education program and the participating students. Contests or other performances by students unapproved by the superintendent are the responsibility of the parent and the student.

Adopted: 6/70
Reviewed: 5/11; 4/12; 7/13; 10/17; 9/20
Revised: 9/09
Related Policy (Code#): 503.4; 503.5; 503.6; 503.10
Legal Reference (Code of Iowa): §§ 280.13-14; 281 IAC 12.6
IASB Reference: 504.4

The following policy of the Linn-Mar School Board will govern student participation in local, state/regional, and national/international contests other than events sanctioned by the Iowa High School Association.

Participation: Participation will be limited to those contests, activities, and honor recognitions that are educationally sound, worthy, and timely. The event should be stimulating for the student and school, a desirable activity for both, and should supplement and not interfere with the regular education program. Participation is voluntary. Every effort will be made to include all eligible students in participation.

Notification of Intent to Participate: The school board recognizes that contests, activities, and honor recognitions require that potential participants demonstrate interest in and qualifications for the special events through an application process that may include audition tapes, performance videos, student work, etc. Therefore, the building principal must be consulted prior to submission of application materials to the event for feasibility and compliance with board policy.

Approval: Any participation must be approved in advance as follows:

1. Local: building principal, 2 weeks
2. State/Regional: building principal and associate superintendent, 4 weeks
3. National/International: superintendent and board, 6 weeks

Transportation: Upon approval by the designated administrator or school board, school funds may be used to contribute to the costs of transportation where students represent the school or district in the competition.

Adopted: 6/70
Reviewed: 5/11; 4/12; 7/13; 10/14; 1/15; 10/17; 9/20
Revised: 6/05

Health services are an integral part of comprehensive school improvement, assisting all students to increase learning, achievement, and performance. Health services coordinate and support existing programs to assist each student in achievement of an optimal state of physical, mental, and social wellbeing. Student health services ensure continuity and create linkages between school, home, and community service providers. The school district’s School Improvement Plan, needs, and resources determines the linkages.

The superintendent [or designee] in conjunction with the school nurses will develop administrative regulations regarding this policy. The superintendent [or designee] will provide a written report on the role of health services in the education program to the board on an annual basis.

Adopted: 2/21
Related Policy: 504.1 through 504.12
Legal Reference (Code of Iowa): §§ 22.7; 139A.3, .8, .21; 143.1; 152; 256.7(24), .11; 280.23; 281 IAC 12.3(4), (7), (11); 12.4(12);
12.8; 282 IAC 15.3(14); 22; 641 IAC 7; 655 IAC 6; 42 USC §§ 12101 et seq; 34 CFR Pt 99, 104, 200, 300 et seq;
29 USC § 794(a); 28 CFR .35; 20 USC 1232g § 1400 6301 et seq
IASB Reference: 607.2
Mandatory Policy

Students desiring to participate in athletic activities will have a physical examination by a licensed physician and provide proof of such examination to the school district. A physical examination is recommended for students enrolling in kindergarten or first grade. A physical examination, and proof of such examination, may be recommended by the administration for students in other grades enrolling for the first time in the school district.

A copy of the physical examination form signed by the physician will be on file at the student’s attendance center. Each student will submit an up-to-date certificate of health upon the request of the superintendent [or designee]. Failure to provide this information may be grounds for disciplinary action.

Students enrolling for the first time in the school district will also submit a certificate of immunization against Diphtheria, Pertussis, Tetanus, Poliomyelitis, Rubeola, Rubella, Hepatitis B, Varicella, the meningococcal vaccine, and other immunizations required by law. The student may be admitted provisionally to the attendance center if the student has not yet completed the immunization process but is in the process of doing so. Failure to meet the immunization requirement after the provisional period will be grounds for suspension, expulsion, or denial of admission. Upon recommendation of the Iowa Department of Education and the Iowa Department of Public Health, students entering the district for the first time may be required to pass a TB test prior to admission. The district may conduct TB tests of current students.

Exemptions from the immunization requirement in this policy will be allowed only for medical or religious reasons recognized under the law. The student must provide a valid Iowa State Department of Health Certificate of Immunization Exemption to be exempt from this policy.

Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17; 12/20
Revised: 11/07; 4/18
Related Policy (Code#): 504.1-E
Legal Reference (Code of Iowa): §§ 139A.8; 280.13; 281 IAC 33.5; 641 IAC 7
IASB Reference: 507.1

Students with communicable diseases will be allowed to attend school provided their presence does not create a substantial risk of illness or transmission to other students or employees. The term “communicable disease” means an infectious or contagious disease spread from person-to-person, animal-to-person, or as defined by law.

Prevention and control of communicable diseases will be included in the district’s Bloodborne Pathogens Exposure Control Plan. The procedures will include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees, and recordkeeping. The plan will be reviewed annually by the school nurses and superintendent [or designee].

The health risk to immunosuppressed students will be determined by their personal physicians. The health risk to others in the school district environment from the presence of students with communicable diseases will be determined on a case-by-case basis by the student’s personal physician, a physician chosen by the school district, or public health officials.

The parent/legal guardian will notify the superintendent [or designee] or school nurse when the student learns they have a communicable disease. It is the responsibility of the superintendent [or designee] when upon investigation the superintendent [or designee] or school nurse has knowledge that a reportable, communicable disease is present to notify the Iowa Department of Public Health via the Linn County Health Department. Student health data is confidential and will not be disclosed to third parties.

It is the responsibility of the superintendent [or designee] in conjunction with the school nurses to develop administrative regulations stating the procedures for dealing with students with communicable diseases.

Adopted: 6/88
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17; 12/20
Revised: 7/07; 11/07
Related Policy (Code#): 504.2-R; 504.2-E1-E4
Legal Reference (Code of Iowa): 29 USC §§ 701 et seq; 45 CFR Pt 84.3; 139A.8; 641 IAC 1.2-5, 7
IASB Reference: 507.3

When a student becomes ill or is injured at school or a school-sponsored activity, the school district will attempt to notify the student's parent/legal guardian as soon as possible.

The district, while not responsible for medical treatment of an ill or injured student, will have employees administer emergency or minor first aid if possible. An ill or injured student will be released to the care of the parent/legal guardian or qualified medical personnel as quickly as possible.

It is the responsibility of the principal [or designee] to file an accident report for any incident with the superintendent [or designee] within 24 hours after the student is injured.

Annually, parents/legal guardians will be required to complete a medical emergency authorization form indicating the procedures to be followed, if possible, in an emergency involving their child. The authorization form will also include the phone numbers of the parent/legal guardian and alternative numbers to call in case of an injury or illness.

The superintendent [or designee] will be responsible, in conjunction with the district health services staff, to develop rules and regulations governing the procedures in the event a student should become ill or be injured at school or a school-sponsored activity.  The district reserves the right to take necessary actions to respond to a health or safety emergency.

Refer to Policy 504.3-R for regulations to follow regarding management of medical emergencies.

Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 11/17; 12/20
Revised: 12/13; 10/14
Related Policy (Code #): 504.3-R
Legal Reference (Code of Iowa): § 613.17
IASB Reference: 507.4

The board is committed to the inclusion of all students in the education program and recognizes that some students may be required to take medications during the school day. 

Medications will not be administered without signed and dated authorization from the parent/legal guardian requesting medication administration. Medication must be contained in the original pharmacy or manufacturer bottle. The pharmacy bottle must be labeled with the student’s name, name of medication, dosage, time of day, and duration it should be given. Manufacturer bottles must include dosage instructions. A record of medication administration must be kept for each student receiving medication including the date; student’s name; prescriber or person authorizing administration; medication and its dosage; name, signature, and title of the person administering the medication; time and method of administration; and any unusual circumstances or omissions. Natural remedies and supplements not approved by the Federal Drug Administration (FDA), including essential oils and CBD, will not be administered at school. Administration of medication records will be kept confidential. Protocols for administration of emergency medication will be posted. Administration of medication may also occur consistent with Policy 504.32 Stock Prescription Medication Supply.

When administration of medication requires ongoing professional health judgement, an Individual Health Plan (IHP) will be developed by an authorized practitioner with the student and the student’s parent/legal guardian.

A physician’s/dentist’s signature is required for preschool through 4^th grade students before any non-prescription medication will be given. Students in grades 5-12 with signed and dated authorization from the parent/legal guardian will be allowed a limited number of standard dose acetaminophen or ibuprofen each school year. The standard dose of these two medications will be provided by Linn-Mar Health Services. Acetaminophen and ibuprofen will be given per board policy at the nurse’s discretion. Frequent dosing may require a physician’s order and the parent/legal guardian to supply the medication. All other over-the-counter medications for grades 5-12 must be supplied by a parent/legal guardian. The parent/legal guardian must supply any medications in liquid or chewable form or that differ from the standard dose the district supplies.

Persons administering medication will include authorized practitioners such as licensed registered nurses and physicians and persons to whom authorized practitioners have delegated the administration of medication, such as the school nurse or in the nurse’s absence a person who has successfully completed an administration of medication course reviewed by State Department of Health. Medications will be stored in a secured area unless an alternate provision is documented. 

In accordance with the Code of Iowa, a student with asthma, airway-constricting diseases, respiratory distress, or students with a risk of anaphylaxis who use epinephrine auto-injectors, may possess and self-administer their medication with the signed and dated approval of their parent/legal guardian and prescribing, licensed health care professional while at school or at school-sponsored activities. If the student abuses the self-administration policy, the permission to self-administer may be withdrawn. The school district and its employees acting reasonably and in good faith will incur no liability of any injury arising from self-administration of medication by the student. The student is responsible for maintaining self-administration records.

The superintendent [or designee] will be responsible in conjunction with the school nurses to develop rules and regulations governing the administration of medications, prescription and non-prescription, to students. Each student will be provided with the requirements for administration of medication at school.

Disposal of unused, discontinued/recalled, or expired medication will be in compliance with federal and state laws. Prior to disposal, school personnel will make a reasonable attempt to return medications. Medications that have expired, been discontinued, or remain unused will need to be picked up. If medications are not picked up by the date specified, disposal will be in accordance with the disposal procedures for the specific category of medication.

Adopted: 5/91
Reviewed: 4/11; 7/13; 10/14; 12/20
Revised: 4/12; 4/16; 10/17; 4/18; 6/20; 8/21; 3/23
Related Policy: 504.31-E1-E2; 504.32
Iowa Code: §§ 124.101(1); 147.107; 152.1; 155A.4(2); 280.16; 280.23; 655 IAC §6.2(152) 
IASB Reference: 507.2
Mandatory Policy

The Linn-Mar Community School District seeks to provide a safe environment for students, staff, and visitors who are at risk of potentially life-threatening incidents including severe allergic reactions, respiratory distress, and opioid overdose. Therefore, it is the policy of the district to annually obtain a prescription for epinephrine auto-injectors, bronchodilator canisters and spacers, and opioid antagonists from a licensed health care professional, in the name of the school district, for administration by a school nurse or personnel trained and authorized to administer to a student or individual who may be experiencing an anaphylactic reaction, respiratory distress, or acute opioid overdose.

Procurement and Maintenance of Supply: The district will stock a minimum of the following for each attendance center:

1. Two epinephrine auto-injectors;
2. Two bronchodilator canisters or spacers; and
3. One dose of opioid antagonist.

The supply of such medications will be maintained in a secure, dark, temperature-controlled location in each school building.

The school nurse or trained and authorized personnel will routinely check the stock of medications and document in a log on a monthly basis:

1. The expiration date;
2. Any visualized particles, or
3. Any color changes.

The school nurse or trained and authorized personnel will be responsible for ensuring the district replaces, as soon as reasonably possible, any logged epinephrine auto-injector, bronchodilator canister or spacer, or opioid antagonist that is used, close to expiration, discolored, or has particles visible in the liquid.

Training: A school nurse or trained and authorized personnel may provide or administer any of the medications listed in this policy from a school supply to a student or individual if the authorized personnel or school nurse, reasonably and in good faith, believes the student or individual is having an anaphylactic reaction, respiratory distress, or opioid overdose. Training to obtain a signed certificate to become personnel authorized to administer an epinephrine auto-injector, bronchodilator canister or spacer, or opioid antagonist will consist of the requirements established by law.

Authorized personnel will be required to provide a procedural skills demonstration to the school nurse demonstrating competency in the administration of stock epinephrine auto-injectors, bronchodilator canisters or spacers, or opioid antagonists to retain authorization to administer these medications if the following occur:

1. Failure to administer an epinephrine auto-injector, bronchodilator canister or spacer, or opioid antagonist to a student or individual by proper route, failure to administer the correct dosage, or failure to administer an epinephrine auto-injector, bronchodilator canister or spacer, or opioid antagonist according to generally accepted standards of practice (“medication error”); or
2. Accidental injection of an epinephrine auto-injector or opioid antagonist into a digit of the authorized personnel administering the medication (“medication incident”).

Reporting: The district will contact emergency medical services (911) immediately after a stock epinephrine auto-injector, bronchodilator canister or spacer, or opioid antagonist is administered to a student or individual. The school nurse or authorized personnel will remain with the student or individual until emergency medical services arrive.

Within 48 hours, the district will report the following to the Iowa Department of Education:

1. Each medication incident with the administration of stock epinephrine; bronchodilator canister or spacer, or opioid antagonist;
2. Each medication error with the administration of stock epinephrine, bronchodilator canister or spacer, or opioid antagonist; or
3. Administration of a stock epinephrine auto-injector, bronchodilator canister or spacer, or opioid antagonist.

As provided by law, the district, board, authorized personnel or school nurse, and the prescriber shall not be liable for any injury arising from the provision, administration, failure to administer, or assistance in the administration of an epinephrine auto-injector, bronchodilator canister or spacer, or opioid antagonist provided they acted reasonably and in good faith.

The superintendent [or designee] may develop an administrative process to implement this policy.

Adopted: 4/16
Reviewed: 11/17; 12/20
Revised: 3/23; 4/23
Related Policy (Code#): 504.31; 504.31-E1-E2
Legal Reference (Code of Iowa): §§ 135.185; 279.8; 281 IAC 14.3
IASB Reference: 804.5

The board recognizes the convenience to families and students of having students drive to and park at their school attendance center. Driving a motor vehicle to a student’s attendance center and being able to park there are privileges.

Students who drive to and park at their school attendance center will only drive to and park at their designated attendance center. Students may not loiter around or be in their vehicle during the school day without permission from the building principal. Students will leave their attendance center when there is no longer a legitimate reason for them to be at their attendance center. Students who drive will enter and leave the parking lot by the routes designated by the district.

Students who wish to drive to and park at their school attendance center will comply with the rules and regulations established by the building principal. Failure to comply with this policy or the district’s rules will be reason for revocation of school driving and parking privileges, as well as other disciplinary action including suspension and expulsion.

Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17; 12/20
Revised: 9/09
Legal Reference (Code of Iowa): §§ 279.8; 321
IASB Reference: 502.10

The superintendent [or designee] will have the authority to close schools because of extreme weather or other emergency conditions for the length of time the emergency exists.

The superintendent will make provisions to publicly announce such closings via available mass communication media as soon as possible after the decision to close.

Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17; 12/20
Revised: 9/98
Related Policy (Code#): 504.10; 701.11; 807.1-2; 902.7; 902.12-12R

An all-student insurance program may be offered to the students and parents of the district. The insurance company issuing such policies will be the same for all schools in the district and the choice of same will be determined by the Board of Directors upon recommendation of the superintendent [or designee].

It is the policy of the Board of Directors that the purchase of such a policy be completely voluntary and that no student or parent be urged to make such purchase. 

Bookkeeping and allied clerical tasks connected with the student insurance plan will not be done by school personnel but by the office of the local insurance agent concerned.

Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17; 12/20
Revised: 9/09
Legal Reference (Code of Iowa): § 279.8
IASB Reference: 507.6

The Board of Directors strongly recommends that a student participating in interscholastic athletics be adequately insured. A policy from an insurance company determined by the superintendent [or designee] may be obtained through the school.

If a parent wishes for their student to participate without the school-offered insurance, they must submit a written statement accepting full responsibility.

Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 11/17; 12/20
Revised: 10/14
Related Policy (Code #): 502.5; 502.5-R2; 503.4
Legal Reference (Code of Iowa): § 279.8

Students will be informed of the appropriate action to take in an emergency. Emergency drills for fire, weather, intruders, and other disasters will be conducted each school year.

Fire and tornado drills are conducted regularly during the academic school year with a minimum of two before December 31st and two after January 1st.

Intruder drills will be conducted regularly during the academic school year with a minimum of one before December 31^st and one after January 1^st.

Each attendance center will develop and maintain a written plan containing emergency and disaster procedures. The plan will be communicated to and reviewed with employees. Employees will participate in emergency drills. Licensed employees are responsible for instructing the proper techniques to be followed during the drills.

Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 10/14; 12/20
Revised: 7/07; 11/17
Legal Reference (Code of Iowa): § 100.31; 281 IAC 41.25(3)
IASB Reference: 507.5

The board recognizes that there are some students who are in need of special health services during the school day.

Students with individualized health plans will receive confidential health services in conjunction with their Individualized Education Plan (IEP) or 504 Accommodation Plan.

The superintendent [or designee] in conjunction with licensed health personnel will establish administrative regulations for the implementation of this policy.

Adopted: 2/96
Reviewed: 4/12; 7/13; 10/14; 11/17; 12/20
Revised: 9/09; 4/11
Related Policy (Code #): 504.11-R
Legal Reference (Code of Iowa): §§ 256.11(7): 256B; 273.2, .5, .9(2-3); 280.8; 281 IAC 14.2; 20 USC §§ 1400 et seq; 34 CFR Pt 300 et seq
IASB Reference: 507.8
Mandatory Policy

The school board promotes healthy students by supporting wellness, good nutrition, and regular physical activity as a part of the total learning environment. The district supports a healthy environment where students learn and participate in positive dietary and lifestyle practices. By facilitating learning through the support and promotion of good nutrition and physical activity, schools contribute to the basic health status of students. Improved health optimizes student performance potential.

The school district will provide a comprehensive learning environment for developing and practicing lifelong wellness behaviors. The district encourages healthy goals to positively influence a student’s understanding, beliefs, and habits as they relate to good nutrition and regular physical activity. In accordance with law and this belief, the board commits to the following:

• Nutrition Education and Promotion: Schools will provide nutrition education and engage in nutrition promotion that helps students develop lifelong healthy eating habits;
• Physical Activity: Schools will provide students with age and grade appropriate opportunities to engage in physical activity that meets the Iowa Health Kids Act; and
• Other School Based Activities that Promote Wellness: As appropriate, schools will support students, staff, and parents’ efforts to maintain healthy lifestyles.

Foods offered by Linn-Mar Nutrition Services will meet or exceed the district’s nutritional standards. Foods will be served with consideration toward nutritional integrity, variety, appeal, taste, safety, and packaging to ensure high-quality meals. The Linn-Mar Community School District recognizes that school meals will be available for all students in attendance.

The district will develop a local Wellness Committee comprised of representatives from the staff, parents, and community with appropriate expertise. The local Wellness Committee will develop a plan to implement and monitor the effectiveness of this policy, set the district’s wellness goals, and provide a report on an annual basis.

The superintendent [or designee] will be responsible in developing administrative regulations and wellness goals.

Adopted: 8/06
Reviewed: 4/12; 7/13; 10/14
Revised: 11/17; 12/20
Legal Reference (Code of Iowa): §§ 256.7(29); 256.11(6); 81 IAC 12.5; 58.11; 42 USC §§ 1751 et seq; 42 USC §§ 1771 et seq
IASB Reference: 507.9; 507.9R1
Mandatory Policy

The Iowa Civil Rights Act (Iowa Code Section 216.9) and Title IX protect transgender students from sex and/or gender discrimination and clearly delineates that protection from unfair practices and discriminatory acts in education, including gender identity.

The Linn-Mar Community School District is committed to serving the educational needs of the community and underscores its commitment by supporting all students in a safe learning environment. This policy relates to students who are transgender and students who do not conform to gender role stereotypes. In order to maintain a safe learning environment for all students, we must first ensure equal access to all components of the educational system.

While the administrative procedures established in Policy 504.13-R (Administrative Regulations Regarding Transgender and Students Nonconforming to Gender Role Stereotypes) provide important direction to employees, students, families, and other persons; they do not anticipate every situation that might occur with respect to students who are transgender or gender nonconforming. When an issue or concern arises that is not adequately addressed by these administrative procedures, district administration will consider and assess the needs and concerns of each student on an individual bases in consultation with parents, when appropriate.

This policy and Policy 504.13-R apply to all school activities, school-provided transportation, and school-sponsored events regardless of where they occur.

It is the responsibility of the superintendent [or designee] to develop regulations regarding this policy.

Adopted: 4/22
Related Policy (Code#): 103.1; 103.1-R; 103.1-E1-E3; 104.1; 104.1-R; 104.1-E1-E5; 104.3; 504.13-R
Legal Reference (Code of Iowa): 216.9 and Title IX

Collection of any funds for school activities must have the approval of the superintendent [or designee] and the recommendation of the building principal. All such funds will be under the financial control of the school board.

Records and procedures relating to internal accounts will be in accordance with those found in Uniform Financial Accounting for Iowa Schools published by the Department of Education.

An audit of these accounts will be made at the same time as the annual audit of school funds.

Adopted: 6/70
Reviewed: 4/12; 7/13; 10/14; 11/17; 12/20
Revised: 7/90

The board believes students should respect school district property and assist in its preservation for future use by others. Students may be assessed fines, fees, or charges for the materials needed in a course, for overdue school materials, for participating in activities, or for misuse or damage of school property.

The superintendent [or designee] will inform the school board of the dollar amount to be charged to students or others for fines, fees, or charges on an annual basis and the information will be posted on the district website.

Legal custodians or students who complete the official district Free and Reduced Application and meet the specific financial eligibility standards as set by the Department of Education Bureau of Food and Nutrition or by direct certification from the Department of Human Services through Student Reporting in Iowa (SRI) will automatically be granted full or partial fee waivers depending on their qualification.  Legal custodians or students who do not participate in the district’s Free and Reduced Meal Program may qualify for full, partial, or temporary waivers by completing the Temporary Standard Fee Waiver Application.

Fines or charges assessed for damage or loss to school property are not fees and will not be waived.

It is the responsibility of the superintendent [or designee] in conjunction with building principals to implement administrative regulations regarding this policy.

Adopted: 9/96
Reviewed: 4/12; 7/13; 12/20
Revised: 4/11; 10/14; 11/17
Related Policy (Code #): 505.3-R; 505.3-E; 802.3
Legal Reference (Code of Iowa): §§ 256.7(20); 279.8; 280.10-11; 282.6; 285.1; 301.1; 281 IAC 18.2
IASB Reference: 503.3
Mandatory Policy

Students who have met the requirements for graduation will be allowed to participate in commencement exercises provided they abide by the commencement rules organized by the school district.

It is the responsibility of the building principal to solicit input from each graduating class regarding the proceedings for their commencement.

Failure of a student to participate in commencement will not be a reason for withholding the student’s final progress report or diploma certifying the student’s completion of high school.

Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17; 12/20
Revised: 8/02
Related Policy (Code#): 605.5; 605.31; 605.31-R; 605.31-E1-E2
Legal Reference (Code of Iowa): § 279.8; 280.3; 281 IAC 12.5
IASB Reference: 505.7

Generally, students may not be interviewed during the school day by persons other than parents and school district officials and employees.

Requests from law enforcement officers and from persons other than employees, school district officials, and parents to interview students are made through the principal’s office. Upon receiving a request, it is the responsibility of the principal to determine whether the request will be granted. Generally, prior to granting a request, the principal will attempt to contact the parents to inform them of the request and to ask them to be present.

If a child abuse investigator wishes to interview a student, the principal will defer to the investigator’s judgment as to whether the student should be interviewed independently from the student’s parents, whether the school is the most appropriate setting for the interview, and who will be present during the interview.

Students will not be taken from school without the consent of the principal and without proper warrant.

Adopted: 6/70
Reviewed: 4/11; 4/12; 9/12; 7/13; 10/14; 11/17; 12/20
Revised: 9/09
Related Policy (Code#): 505.5-R
Legal Reference (Code of Iowa): §§ 232; 280.17; 281 IAC 102; 441 IAC 9.2, 155, 175
IASB Reference: 502.9

It is the policy of the Board of Directors in compliance with the Code of Iowa to provide for the greatest possible protection of victims of child and dependent adult abuse and to encourage immediate reporting of suspected cases directly to the Department of Human Services.

The administration will develop reporting procedures that comply with legal requirements and will instruct members of the professional staff of their obligations in regard to reporting child and dependent adult abuse.

All licensed school employees, teachers, coaches, school nurses, and para-educators are required to orally report any suspected cases of child and dependent adult abuse to the Department of Human Services within 24 hours of observation, followed up by a written report within 48 hours of the oral report. Reports must be made by all observers and not a third party.

Adopted: 7/79
Reviewed: 4/11; 4/12; 7/13; 10/14; 12/20
Revised: 8/02; 11/17
Related Policy (Code #): 401.15; 401.15-R; 505.52-R
Legal Reference (Code of Iowa): §§ 232.67-77; 232A; 235A; 280.17; 441 IAC 9.2, 155, 175
IASB Reference: 402.2; 402.3

The board recognizes the importance of maintaining education records and preserving their confidentiality, as provided by law. Education records are kept confidential at collection, storage, disclosure, and destruction stages. The board secretary is the custodian of education records. Education records are maintained in the administrative offices of the student attendance centers.

Definitions: For the purposes of this policy, the defined words have the following meanings:

• “Education record” means those records that contain information directly related to a student and which are maintained by an education agency or institution or by a party acting for the agency or institution.
• “Eligible student” means a student who has reached 18 years or attends a postsecondary institution. The parents of an eligible student are provided access to the education records only with the written permission of the eligible student unless the eligible student is defined as a dependent by the Internal Revenue Code. In that case, the parents may be provided access without the written permission of the student.

An education record may contain information on more than one student. Parents will have the right to access the information relating to their student or to be informed of the information. Eligible students will also have the right to access information relating to themselves or be informed of the information.

Parents, eligible students, and other individuals authorized in accordance with law will have the right to access the student’s education records during regular business hours of the school district upon request without unnecessary delay and in no instance more than 45 calendar days after the request is made. Parents, other than parents of an eligible student, may be denied access to a student’s education records if the school district has a court order stating such or when the district has been advised under the appropriate laws that the parents my not access the student’s education records. Parents, eligible students, or authorized representatives of the parents will have the right to access the student’s education records prior to an Individualized Education Program (IEP) meeting or hearing.

Copies of education records will be provided if failure to do so would effectively prevent the parents or student from exercising the right to access the education records. Fees for copies of the records are waived if it would prevent the parents or eligible student from accessing the records. A fee may not be charged to search or retrieve information from education records.

Upon the request of parents or eligible student, the school district will provide an explanation and interpretation of the education records and a list of the types and locations of education records collected, maintained, or used by the school district.

If the parents or eligible student believes the information in the education record is inaccurate, misleading, or violates the privacy of the student, the parents or eligible student may request that the school district amend the education records.

Education records may be disclosed in limited circumstances without written permission of the parent or eligible student. This disclosure is made on the condition that the education record will not be disclosed to a third party without the written permission of the parent or eligible student. This disclosure may be:

• To school officials within the school district and AEA personnel whom the superintendent has determined to have a legitimate educational interest, including but not limited to, board members, employees, school attorney, auditor, health professionals, and individuals serving on official school committees;
• To officials of another school district in which the student wishes to enroll, provided the other school district notifies the parent the education records are being sent and the parent has an opportunity to receive a copy of the records and challenge the contents of the records unless the annual notification includes a provision that records will automatically be transferred to new school districts;
• To the US Comptroller General, the US Secretary of Education, or state and local educational authorities;
• In connection with a student’s application for, or receipt of, financial aid;

• To organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students and their parents by persons other than representatives of such organizations and such information will be destroyed when no longer needed for the purpose for which it was conducted;
• To accrediting organizations;
• To the parents of a dependent student as defined in the Internal Revenue Code;
• To comply with a court order or judicially issued subpoena;
• In connection with a health or safety emergency;
• As directory information; or
• In additional instances as provided by law.

The administrative offices of the student attendance centers will keep a list of the individuals and their positions who are authorized to view a special education student’s education records without the permission of the parent or eligible student. Individuals not listed are not allowed access without parental or an eligible student’s written permission. This list must be current and available for public inspection and updated as changes occur.

The administrative offices of the student attendance centers will also keep a list of individuals, agencies, and organizations which have requested or obtained access to a student’s education records, the date access was given, and their legitimate educational interest or purpose for which they were authorized to view the records. The administrative offices of the student attendance centers do not need to keep a list of the parents, authorized educational employees, officers, and agencies of the school district who have accessed the student’s education records. This list for an education record may be accessed by the parents, the eligible student, and the custodian of the education records.

Permanent education records, including a student’s name, address, phone number, grades, attendance record, classes attended, grade level completed, and year completed will be maintained without time limitation. Permanent education records will be kept in a fire-safe vault or they may be maintained electronically with a secure backup file.

When personally identifiable information, other than permanent education records, is no longer needed to provide educational services to a special education student, the parents or eligible student will be notified. This notice is normally given after a student graduates or otherwise leaves the district. If the parents or eligible student requests that the personally identifiable information be destroyed, the school district will destroy the records, except for permanent records. Prior to the destruction of the records, the school district must inform the parents or eligible student the records may be needed for social security benefits or other purposes. For purposes of policy, “no longer needed to provide educational services” means that a record is no longer relevant to the provision of instruction, support, or related services and it is no longer needed for accountability and audit purposes. At a minimum, a record needed for accountability and audit purposes must be retained for five years after the activity for which funds were used.

The school district will provide training or instruction to employees about parents’ and eligible students’ rights under this policy. Employees will also be informed about the procedures for carrying out this policy. It is the responsibility of the superintendent to notify parents and eligible students annually that they have the right to:

• Inspect and review the student’s education records;
• Seek amendment of the student’s education records that the parent or eligible student believes to be inaccurate, misleading, or otherwise in violation of the student’s privacy rights;
• Consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent the law authorizes disclosure without consent; and
• File a complaint with the US Department of Education concerning alleged failures by the district to comply with the law.

The notice will be given in the native language of the parents or eligible student. Should the school district collect personal information from students for the purposes of marketing or selling that information, the school district will annually notify parents of such activity.

The notice will include a statement that the parents have the right to file a complaint alleging the school district failed to comply with this policy. Complaints are forwarded to: Family Policy Compliance Office, US Department of Education, 400 Maryland Avenue, Washington, DC. 20202-8520.

Adopted: 6/70
Reviewed: 4/11; 4/12; 7/13; 10/14; 12/20
Revised: 8/07; 8/17; 10/19
Related Policy (Code #): 505.6-R; 505.6-E2-E7
Legal Reference (Code of Iowa): §§ 22; 279.9B; 280.24-25; 622.10; 281 IAC 12.3(4), 41;
20 USC § 1232g, 1415; 34 CFR Pt 99, 300, .610 et seq
IASB Reference: 506.1
Mandatory Policy

Directory information is information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. The district may disclose directory information to third parties without consent if it has given public notice of the types of information which it has designated as directory information, the parents’ or eligible students’ rights to restrict the disclosure of such information, and the period of time within which a parent or eligible student has to notify the school in writing that they do not want any or all of those types of information designated as directory information.

The district has designated the following as directory information:

• Student’s name
• Address
• Phone number
• Date and place of birth
• Major field of study
• Dates of attendance
• Participation in officially recognized activities and sports
• Weight and height of members of athletic teams
• Degrees, honors, and awards received
• The most recent educational agency or institution attended
• And other similar information

Student is defined as an enrolled individual, PK-12, including students in district-sponsored childcare programs. 

Prior to developing a student directory or giving general information to the public, parents (including parents of students open enrolled out of the district and parents of students home schooled in the district) will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their student's information in the directory or in the general information distributed about the students.

It is the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents.

Adopted: 8/89
Reviewed: 4/11; 4/12; 7/13; 10/14; 12/20
Revised: 8/07; 8/17
Related Policy (Code#): 505.62-R; 505.62-E; 505.63
Legal Reference (Code of Iowa): § 22; 622.10; 281 IAC 12.3(4), 41; 20 USC § 1232g; 34 CFR 99
IASB Reference: 506.2
Mandatory Policy

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (eligible students) certain rights with respect to the student’s education records.  They are:

1. The right to inspect and review the student’s education records within 45 days of the day the district receives a request for access.

Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the records they wish to inspect. The principal (or appropriate school official) will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or in violation of the student’s privacy rights under FERPA.

Parents or eligible students who wish to ask the school district to amend a record should write the school principal, (or appropriate school official), clearly identifying the part of the education record they want changed and specifying why it should be changed.

If the district decides not to amend the education record as requested by the parent or the eligible student, the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the school board. A school official may also include a volunteer or contractor outside of the school who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of personally identifiable information from education records such as an attorney, auditor, medical consultant, or therapist; a parent or student serving on an official committee, such as a disciplinary or grievance committee or student assistance team, or assisting another school official in performing their tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill their professional responsibility.

Upon request, the district may disclose education records without consent to officials of another school district in which a student seeks or intends to enroll is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer. The school district will make a reasonable attempt to notify the parent or eligible student of the records request.

4. The right to file a complaint with the US Department of Education concerning alleged failures by the district to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, US Department of Education, 400 Maryland Avenue SW, Washington DC 20202-4605.

Adopted: 8/07
Reviewed: 4/11; 4/12; 7/13; 10/14; 12/20
Revised: 8/17
Related Policy (Code#): 505.6; 505.6-R; 505.6-E2-E7
IASB Reference: 506.1E8
 

Parent and family engagement are important components in a student’s success in school. The board encourages parents and families to become involved in their student’s education to ensure their academic success. In order to facilitate parent and family involvement, it is the goal of the district to conduct outreach and implement programs, activities, and procedures to further involve parents and families with the academic success of their students. The board will:

1. Involve parents and families in the development of the Title I Plan, the process for school review of the plan, and the process for improvement by:
   
   1. Jointly reviewing and revising the Title I Plan at an annual evaluation in the spring of each school year;
   2. Ensuring evaluation tools are included, but not be limited to, a parent survey, contact logs, and information gathered at the annual Parent Advisory Meeting; and
   3. Utilizing findings from the annual evaluation to design and implement evidence-based strategies for more effective parent and family involvement. 
2. Provide the coordination, technical assistance, and other supports necessary to assist and build the capacity of all participating schools in planning and implementing effective parent and family involvement activities to improve student academic achievement and school performance by:
   
   1. Collaborating between the district and schools to plan and implement effective parent and family engagement activities to improve student academic achievement and school performance;
   2. Providing professional learning opportunities regarding effective parent and family engagement;
   3. Educating teachers, specialized instructional support personnel, principals, and other school leaders and staff, with the assistance of parents, in the value and utility of contributions of parents and in how to reach out to, communicate with, and work with parents as equal partners, implement and coordinate parent programs, and build ties between parents and the schools;
   4. Fostering community partnerships to engage parent and families more effectively;
   5. Providing parents and families timely responses to all parent recommendations; and 
   6. Providing opportunities for all parents to participate in Title I activities and any appropriate training/learning experiences.
3. To the extent feasible, coordinate and integrate parent and family engagement strategies under   Title I with parent and family engagement strategies outlined in other relevant federal, state, and local laws and programs by:
   
   1. Ensuring the Title I program works cooperatively with other programs and integrate parent involvement programs and activities, as appropriate, such as Encourage a Reader, Junior Achievement, School-to-Work, and Collins Aerospace volunteers, to name a few. Title I will work with Homeless Liaison to coordinate needs of students. 
4. Conduct, with the involvement of parents and family members, an annual evaluation of the content and effectiveness of the parent and family engagement policy in improving academic quality of the schools served; including identifying barriers to greater participation by parents in Title I activities (with particular attention to low-income parents, Limited English Proficient [LEP] parents, parents of any racial or ethnic minority, parents with disabilities, and parents with limited literacy), needs of parents and families to assist their children’s learning, and strategies to support successful school and family interactions by:
   
   1. Conducting an annual review at the Parent Advisory meeting to determine the effectiveness of this policy; and
   2. Ensuring the jointly agreed upon policy is distributed to parent and family members participating in Title I through the Title I parent meetings with each family. Parents will be notified of this policy in an understandable and uniform format and to the extent practicable, it will be provided in a language appropriate for parents (i.e. English and/or Spanish).
5. Use the findings of the annual evaluation to design strategies for more effective parent and family involvement and to revise, as necessary, the parent and family involvement policies by:
   
   1. Ensuring the findings and feedback from the annual Parent Advisory meeting are used to identify and mitigate barriers to participation, identify needs parents may have so they can support their child’s learning, and identify strategies to improve school and family interactions;
   2. Ensuring policy evaluation findings are used to design evidence-based strategies for effective parent and family involvement and improve the parent and family engagement policy; and
   3. Ensuring all Title I parents are invited to, and encouraged to attend, the annual Parent Advisory meeting to review and revise the parent and family engagement policy.
6. Involve parents and families in Title I activities by:
   
   1. Ensuring parent and family meetings, including parent conferences, will be held at different times during the day and Title I funds may be used to pay reasonable and necessary expenses associated with parent and family engagement activities including transportation, childcare, and/or home visit expenses to enable parents to participate in school-related meetings and training sessions;
   2. Involving parents at open houses, conferences, Title I Parent Nights, Kindergarten Camps, and other school activities;
   3. Contacting parents in a variety of formats such as written correspondence, phone calls, email correspondence, and face-to-face meetings; and provide timely responses to all parent recommendations and/or questions;
   4. Hosting an annual parent meeting to inform parents and family members of the school’s participation in Title I and explain the requirements of the program and their right to be involved;
   5. Ensuring parents are given assistance in understanding the requirements of Title I law and Iowa academic standards, as well as state and local assessments at the fall informational meeting;
   6. Ensuring the school provides opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children; and respond to any such suggestions as soon as practicably possible;
   7. Ensuring parents are informed through written notification of the reasons for their children’s participation, the curriculum, and the instructional objectives and methods of the program as students are selected for Title I services;
   8. Ensuring through annual meetings and parent-teacher conferences that parents are provided with a description and explanation of curriculum in use, the assessments used to measure academic progress, and the proficiency levels students are expected to meet;
   9. Ensuring a school/parent compact outlines how parents, students, and the entire school staff share the responsibility for improved student achievement and the means by which the school and parents continue to build and develop partnerships to help children achieve the local, high standard. The compact is signed upon notification of student involvement in the program and reviewed at the annual Parent Advisory meeting. 
   10. Ensuring the Title I or schoolwide program provides opportunities for parents to become partners with the school in promoting the education of their children at home and at school,  parents are given help monitoring their student’s progress, the school provides assistance to parents on how they can participate in decisions related to their student’s education, and the school provides reasonable support for parental involvement activities as requested by parents (Parent trainings, materials, phone calls, volunteer opportunities, Parent Involvement Conference, child study teams, etc.).
   11. Providing materials and trainings to help parents work with their children to improve their children’s achievement such as literacy trainings and using technology (including education about the harms of copyright piracy), as appropriate, to foster parental involvement; and
   12. Ensuring all Title I parent and family communication and reports, to the extent practicable, are provided in a language and format understood by parents and families in the Title I program to ensure opportunities for informed participation. 

The district will involve parents in determining how to allocate reserved Title I funds in accordance with applicable laws.

The board will review this policy annually. The superintendent [or designee] is responsible for notifying parents and families of this policy annually, or within a reasonable time after it has been amended during the school year. The superintendent [or designee] may develop an administrative process or procedures to implement this policy.

Adopted: 12/16
Reviewed: 11/17; 12/20
Revised: 10/19
Related Policy (Code#): 505.7-R; 505.8
Legal Reference (Code of Iowa): 20 USC § 6318
IASB Reference: 505.8; 505.8R1
Mandatory Policy

Disagreements between family members are not the responsibility of the school district.  The school district will not take the side of one family member over another in a disagreement about custody or parental rights.

Court orders that have been issued will be followed by the school district. It is the responsibility of the person requesting an action by the district to inform and provide the district with the court order allowing such action.

It is the responsibility of the superintendent to ensure employees remain neutral in a disagreement about custody and parental rights.

Adopted: 9/98
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17; 12/20
Revised: 8/07
Related Policy (Code #): 505.6; 505.7; 505.7-R
Legal Reference (Code of Iowa): §§ 232.67, .70, .73, .75; 235A; 279.8; 710.6; 441 IAC 9.2; 155; 175
IASB Reference: 507.7

Student library circulation records are designed to be used internally to assist in the orderly administration of the school district libraries and media centers. As a general rule, student library circulation records are considered confidential records and will not be released without parental consent. 

Individuals who may access such records include a student’s parents, the student, authorized licensed employees, authorized government officials from the US Comptroller General, the Secretary of Education, the Commissioner and Director of the National Institute of Education, and the Assistant Secretary for Education and State Education Department. Appropriate authorities in a health or safety emergency may access the student’s library circulation records without the approval or the notification of the student’s parents. Parents may not access records without the student’s permission of a student who has reached the age of majority or who is attending a post-secondary educational institution, unless the student is considered a dependent for tax purposes.

It is the school media specialist’s responsibility, as the person maintaining the student library circulation records, to approve requests for access to student library circulation records. A student’s library circulation records may be accessed during the regular business hours of the school district. If copies of documents are requested, a fee for such copying shall be charged.

It is the responsibility of the superintendent, in conjunction with school media specialists, to develop administrative regulations regarding this policy.

Adopted: 9/98
Reviewed: 4/11; 4/12; 7/13; 10/14; 11/17; 12/20
Related Policy (Code #): 505.6
Legal Reference (Code of Iowa): §§ 22; 281 IAC 12.3(4); 20 USC § 1232g; 34 CFR Pt 99
IASB Reference: 506.4

The board will permit student portrait photographs to be taken on school premises by a commercial photographer as a service to the students and their families.

Parents will be notified prior to the taking of student portrait photographs by a commercial photographer. In no case will students be required to purchase pictures.

Students or commercial photographers may take pictures of students upon consent for such things as yearbooks or student newspapers.

It is the responsibility of the superintendent, in conjunction with building principals, to develop administrative rules regarding student photographs.

Adopted: 9/98
Reviewed: 4/12; 7/13; 10/14; 11/17; 12/20
Revised: 8/07
Legal Reference (Code of Iowa): § 279.8
IASB Reference: 506.3