Public records of the school district may be viewed by the public during regular business hours of the administration offices between 7:30 AM and 4:00 PM Monday through Friday except for holidays (including school holidays). Persons wishing to view the district’s public records shall contact the communications office to make arrangements for viewing as soon as practical, depending on the nature of the request. Persons requesting copies of public records may make the request in writing, by phone, or electronically. The district may require pre-payment of costs prior to copying and mailing.
Persons requesting copies will be assessed a fee for the copies (10¢ per side/20¢ per sheet) and for the time needed by the employee to collect the requested information. Expenses shall include the actual cost, per hour, of employee time and any legal fees associated with review and/or retraction of records as allowed by Iowa Code Section 22.3(2). In making a determination for charges a series of requests from one person or organization in a 30-day period, or a series of requests from persons in a single organization, may be aggregated. For any other materials, cost will be assessed based on the individual request. Payment is due prior to the receipt of information. Printing of materials for the public at the expense of the district will only occur when the event is sponsored by the school district.
Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include but are not limited to the following:
- Security procedures
- Emergency preparedness procedures
- Emergency response protocols
- Evacuation procedures
- Security codes and passwords
- Security and emergency plans
- Information contained in records that if disclosed would significantly increase the vulnerability of critical, physical systems or infrastructure
It is the responsibility of the board secretary to maintain accurate and current records of the school district. It is the responsibility of the communications office to respond in a timely manner to requests for viewing and receiving public information of the school district.
Reviewed: 4/14; 6/15
Revised: 3/13; 7/19
Related Policy (Code #): 505.6; 505.6-R; 505.6-E2-E7
Legal Reference (Code of Iowa): §§ 21.4, .22; 291.6 (2013)