It is the responsibility of the board to annually appoint a board secretary. A board secretary may be appointed from school district employees, other than a position requiring a teaching certificate, or from the public. To finalize the appointment, the board secretary will take the oath of office during the meeting at which the individual was appointed or no later than 10 days thereafter.
It is the responsibility of the board secretary, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the board, to keep complete minutes of special and regular board meetings including closed sessions, to keep a record of the results of regular and special elections, to keep an accurate account of school funds, to sign warrants drawn on the school funds after board approval, and collect data on truant students. The board secretary shall also be responsible for filing the required reports with the Iowa Department of Education.
In the event the board secretary is unable to fulfill the responsibilities set out by the board and the law, the superintendent [or designee] shall assume those duties until the board secretary is able to resume the responsibility or a new board secretary is appointed.
The board secretary will give bond in an amount set by the board. The cost of the bond will be paid by the school district.
Reviewed: 10/11; 4/13; 9/16; 10/19
Legal Reference (Code of Iowa): §§ 12B.10, 12C, 64; 279.3, .5, .7, .31-33, .35;
291.2-4, .6-12, .14; 299.10 (2013); 281 IAC 12.3(i); 1978 Op Atty Gen 328
IASB Reference: 206.3 Option II