Any gathering of a majority of board members, either formal or informal, in which deliberation of a policy matter takes place is defined as a meeting. All such meetings, unless specifically exempt from the open meetings law, are required to have proper notification, public access, open board discussion and voting by the board members on the issues properly before the board, and a public record of the proceedings in the form of written minutes.
All public board meetings shall be conducted in accordance with the provisions of Iowa law. The board secretary shall be responsible for public notification of all meetings, arranging for recording (when necessary), producing minutes of all meetings, and retaining appropriate minutes and records as required by law.
The minutes shall be kept on file as the permanent official records of school legislation for the district. The secretary shall act as custodian of the minutes and shall make them available to any citizen who wishes to examine them during usual office hours of the district. The minutes shall be posted on the website after board approval.
A gathering for the purpose of social or ministerial action will not constitute a board meeting.
Reviewed: 4/13; 8/14
Revised: 10/11; 9/16
Related Policy (Code #): 204.3; 204.12
Legal Reference (Code of Iowa): §§ 21; 279.1-2 (2013)