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403.36 - Safety Accountabilities and Responsibilities

Purpose: To meet the district’s fundamental mission of educating children who live within the corporate boundaries of Linn-Mar Community School District it is critical that the district promote and provide for the safety and health of all employees. To that purpose, the following define the safety and health responsibilities for all levels of employees within the district and provide a framework for measuring the risk management performance of all individuals within the district.


  • Administration: The district’s administration is responsible for providing a safe and healthy workplace for employees. Administrators, managers, and/or supervisors will be responsible for administering the Safety Management Program policies and procedures that include the safety and claims management processes to control and minimize costs. Administration, managers, and/or supervisors will also provide performance evaluation guidelines and establish training materials, as needed, and will monitor them to ensure that the guidelines are met.
  • Employees: Employee responsibilities include but are not limited to adherence to district safety rules, safe work procedures, bringing unsafe acts and conditions to the attention of administration, and to cooperate with the claims management process.


  • Responsibilities:
    • Provide leadership and visible support for the Safety Management Program throughout the district.
    • Commit the necessary resources to maintain and improve the Safety Management Program.
    • Establish controls and accountability systems necessary to assure effective administration of the Safety Management Program.
  • Duties:
    • Review annual safety and claims cost performance.
    • Evaluate the effectiveness of the Safety Management Program.
    • Maintain effective and prompt safety and claims management communication through line organization to administration.
    • Assure safety and claims management performance is discussed at regularly scheduled meetings.
  • Accountabilities:
    • Annual claims cost meet district goals.
    • Ensure communication of safety topics at professional development and/or staff meetings.

Chief Operating Officer:

  • Responsibilities:
    • Provide leadership and visible support for the Safety Management Program.
    • Resource for district in implementing and managing the Safety Management Program.
    • Resource for regulatory issues that may affect the district’s operation and Safety Management Program.
    • Demonstrate leadership and communication responsibilities for all federal, state, and district policies and regulations on safety procedures and practices.
    • Monitor compliance of federal, state, and board policies and regulations and administer appropriate notice and discipline.
  • Duties:
    • Collaborate with Human Resources to develop annual safety and claims management objectives.
    • Ensure established safety rules and regulations are followed.
    • Enforce alternative safety and claims management procedures or actions to meet risk management goals.
    • Establish acceptable housekeeping standards, defining areas of responsibility for maintenance and inspection.
    • Keep the superintendent informed on regulatory agency regulations (new or revised) that may affect the district’s operation.
    • Resource for the organization during regulatory agency visits and/or corresponding with the agency.
    • Member of the district’s Safety Committee.
  • Accountabilities:
    • Provides timely advice and/or resources and reports to the superintendent to meet the safety management goals.

Human Resources:

  • Responsibilities:
    • Implement the district’s Safety Improvement Plan to develop a strong safety attitude and clear understanding of duties and responsibilities for each employee.
    • Maintain adequate controls to assure that the Safety Improvement Plan requirements are met.
    • Support the claims management procedures to meet district goals.
  • Duties:
    • Set annual safety improvement goals in collaboration with the chief operating officer.
    • Review safety claims management performance for the district and communicate the results to the superintendent.
    • Investigate (or assists in the investigation of) all accidents within the district.
    • Participate in regularly scheduled safety meetings.
    • Communicate safety and health issues to all principals/employees.
    • Analyze problem areas and take corrective actions as needed.
    • Make periodic observation of principals’ safety activities and report to the superintendent.
    • Provide alternative duty jobs for employees injured on the job.
    • Direct insurance carrier/consultants loss control and claims services to meet the district’s’ risk management goals.
  • Accountabilities:
    • Complete necessary safety and health projects.
    • Safety inspection recommendation compliance.
    • OSHA recordable injury and illness rates compared to district goals.
    • Safety contacts with employees to monitor the effectiveness of the program.
    • Ensure safety inspections are completed monthly.
    • Ensure accident investigations are performed completely and in a timely manner.
    • Assist in training employees on safe work procedures and proper protective equipment usage.
    • Cooperate with the claims management process.

Principals/Assistant Principals/School Facilitators:

  • Responsibilities:
    • Train assigned employees on safe work procedures and proper protective equipment usage.
    • Ensure that safe work procedures are followed and proper protective equipment is being used.
    • Ensure that the safe condition of the work environment including good housekeeping is maintained.
    • Maintain equipment in safe working order and notify appropriate personnel if and when repairs are necessary.
  • Duties:
    • Make daily inspections of facility work area and take immediate steps to correct unsafe conditions and work practices.
    • Ensure that employees follow safe job procedures.
    • Report on safety activities (including deficiencies) to the next level of administration.
    • Require each employee to maintain good housekeeping.
    • Require employees to use proper lifting techniques and material handling procedures.
    • Take necessary action to ensure safety inspections are completed by appropriate staff.
    • Ensure that proper personal protective equipment is worn and maintained.
    • Collaborate with Human Resources to conduct safety meetings with employees on a regular basis.
    • Conduct accident investigations, determine corrective action, and follow up to see that those selected are implemented effectively.
  • Accountabilities:
    • Safety meetings are conducted at times determined by the district.
    • Safety inspections are completed at times determined by the district.
    • Investigate all accidents within the department and submit a report in accordance with district procedures.
    • Follow and enforce safety rules and regulations.


  • Responsibilities:
    • Follow safe work procedures and take an active part in protecting themselves, their fellow employees, and students.
    • Understand the hazards and safety precautions to reduce or eliminate those hazards before undertaking any assignment.
    • Report all unsafe conditions, practices, and behaviors to their administrator and make suggestions for their correction.
    • Report all injuries to their immediate supervisor and obtain first aid or medical help in accordance with district procedures.
    • Participate in the continuous improvement of the district’s safety management guidelines.
    • Fully cooperate with the claims management process.
  • Duties:
    • Comply with written safety and health rules.
    • Follow approved methods of performing their jobs.
    • Wear and maintain proper personal protective equipment as required.
    • Come to work each day mentally and physically capable to safely perform duties.
    • Report safety hazards, unsafe behaviors by others, and any other safety related questions or concerns to immediate supervisor.
    • Assist in problem solving and safety management guidelines improvement.
    • Maintain good housekeeping throughout their area of influence.
    • Cooperate with the claims management process.

Adopted: 9/12
Reviewed: 4/13; 6/20
Revised: 9/14; 11/16; 8/17; 4/23
Related Policy: 403.37